1. Region Training Conference 2016
Vice Presidents
Region Training Conference 2016
Name, Position

2. Self-Evaluation; are you completing your duties?
Review of Duties
Self-Evaluation; are you completing your duties?
Assist the president
Lead the other officers and assist them in their duties. Be the “executor”
Ensure that attendance is taken at meetings
Ensure that a newsletter is produced
Ensure that dues are paid
Attend all meetings
Help plan events and fundraisers
Serve as a messenger to the members
Help the president communicate with the members through the use of an group or Facebook page (careful!)
Inform members about upcoming service events and fundraisers
Pause for 20 seconds of silence or so to have officers read the list and self-reflect if they are completing these responsibilities.

3. Review of Duties (cont.)
If you answered no to any of the points on the past slide, that’s OKAY!
Take this opportunity to further propel yourself and get involved
You set the example for the entire club, ensure you are doing all you can to help the club you serve achieve new heights!
Remember YOU are an officer and leader of the club – Your direction, motivation, and attitude all effect those that you serve as club vice-president
Take a moment to reflect & share
One thing that you are doing well as VP & one thing you can work on
Encourage officers to understand that there is always further steps to take for improvement for the club they serve. Ask for volunteers to give ONE positive thing going well for their position and ONE thing they can improve on.

4. Vice President: Specific Focus
Clubs may have up to five (5) Vice-Presidents; with multiple VP’s an opportunity arises to establish specific focuses for each VP
Possible Focuses (complete duties should be determined by the Club Executive Board):
Education: creating resources/publication, promoting new education topics and ensuring membership is knowledgeable through any means needed Service: This VP would be tasked with assisting the President in planning, promoting and finding new Service Projects for the club to participate in.
Publicity: This VP would be tasked with creating promotional materials, publicizing the club/club’s events, and assist in managing social media Fundraising: This VP would be tasked with creating/promoting fundraisers, exploring new opportunities to increase money raise etc.
Emphasize to clubs that it is okay to have mulitple VP’s so long as each of stay active and are continually providing beneficial work into the club. One such way is give VP’s specific foci such as those listed.

5. The Club Officer Board President: Secretary: Treasurer: Editor:
Your sidekick, BFF, life saver, and alter ego
Secretary:
Your aide, reporter, stenographer, and dependable best friend
Treasurer:
Your finance and fundraising guru, and thrifty companion
Editor:
Your tech genius, designer, publicist, and communicator
All officer positions are essential to the well-being of the club. Make sure they know they’re important & their work is appreciated
Communicate to the officers, that a well-composed and connected club board is essential to success.
TEAM WORK IS ESSENTIAL TO CLUB SUCCESS

6. Communicate MEMBERS BOARD OFFICERS ADVISORS/SPONSORING KIWANIS CLUB
Greet members at the door. Acknowledge everyone. If there is any trouble, be sure to address it. Keep them involved with new activities/icebreakers
Recognize AND thank them for all their hard work!
BOARD OFFICERS
Assist in planning board meetings, with the President, at least once a month to discuss upcoming projects, finances, goals, progress, new ideas etc.
You are a team: involve them in discussions, plan new events and delegate!
ADVISORS/SPONSORING KIWANIS CLUB
Advisors have the experience you need. Keep them informed and be willing to listen to their advice. Keep them updated regarding division/district events (Fall Rally, DCON, DCM, RTC etc.). Update your sponsoring Kiwanis Club consistently!
LIEUTENANT GOVERNORS
Your Lieutenant Governor has valuable information about district events and opportunities and is there to SERVE YOU!
EXECUTIVES
Have questions or just need someone to talk to? Contact an executive officer: they are there to support you. BEE sure to sign up to reflectors.
Communication is critical to keeping all updated about current events/situations as well as reach out to receive critical information about Kiwanis/CNH District/KCI information.

7. Represent the Club
Represent the club at Kiwanis meetings and functions
Ensure your supporting Kiwanis Club is up to date with status of the club. Reach out for assistance or
Represent the club at Division Council Meetings (DCMs)
Invite and encourage attendance from all members of the home club. Give a report of
Attend & create new service projects, socials and club/division events
Attend Fall Rally, District Convention, and International Convention
Remember that you are the leader of the club you serve. Thus, it’s so important that not only do officers promote and represent their club at all events but also exemplify the club in an attitude reflective of our core values.

8. 6 Habits to Success 1) Actively involve NEW members
Build a culture of member involvement and inclusion early. Conduct a survey to find strengths/talent and even what they expect to experience in the club
2) Have a functioning committee system
High performing clubs share leadership amongst the entire membership; it provides the opportunity for leaders to emerge & grow
Create committees only when they are relevant to the work of the club
Possible committees: Public Relations, Service Projects, Member Recognition, Fundraising etc.
Why is support important?

9. 6 Habits to Success 3) Have an active & engaged faculty advisor
An active advisor coaches officers, helps establish contacts and ensures the club has a visible presence
Show appreciation whenever you can for all they do
4) Nurture a relationship w/ Kiwanis advisor
Utilize your Kiwanis advisor and their knowledge; their perspective, experience and assistance all further propel the club.
Invite them to all meetings/events
Keeping new members is critical to retain and recruitment; keep them involved! A committee system is definitely an idea to consider when looking for further ways to stir leadership development across the club.

10. 6 Habits to Success (cont.)
Have you been in contact with your Faculty and Kiwanis Advisor?
Advisors are connecter pieces to whole new perspective of information and contacts.
These individuals provide an essential connection to further opportunities and contacts to help the club you serve PROSPER!

11. 6 Habits to Success (cont.)
5) Perform at least one large scale event each year
A signature project or event can build awareness of the club to not only student but also the community
Possible projects: CMN Dance Marathon, PTP Awareness Fair, Building & Maintaining playground etc.
6) Maintain a relationship with the school principal
Have annual meeting with the principal, club officers & advisor to show appreciation for the support given
If we interviewed your principal, what would they say about your Key Club?
Why is support important?

12. The Big Idea to Success Take a moment and reflect…
What has been working well within the club? What can be improved upon?
How can you achieve such improvement?
There is ALWAYS room for improvement in every aspect!
Encourage officers to brainstorm new ideas and improvement areas for the club they serve. Keep in consideration there is always room to improve.
Encourage & strive for growth throughout the entire term – Leave a LEGACY!

13. Set Goals & Strategically Plan
Discuss with your officers to set attainable and measurable goals!
SERVICE HOURS
Our club will achieve __ hours per member
MEMBERSHIP
Our club will retain current membership, and raise it by __ members
FUNDRAISING
Our club will contribute $__ to PTP, and $__ to the Eliminate Project
How will the club you serve help achieve our District Goals?
Complete 1.3 MILLION service hours
Fundraise $185,000 for Pediatric Trauma Programs
3 new members per club beyond retention
Set a strategic action plan to accomplish your goals with monthly or quarterly check ups on your progress
Not only should clubs set goals, but strategically plan how to accomplish them.

14. Resource: cnhkeyclub.org
Utilize the CyberKey and ALL the resources
The CNH District Board creates innumerable publications, resources, and info graphics; below are just a few on the CyberKey
Brochure: Member Recruitment
Publication: PTP Information
Guide: Spotlight on Service Project
CNH Kiwanis Family Map
Guide: Elections
CNH District Graphic Standards
College Information Center
CNH Bee Graphics
How to Market your Key Club
Guide: Technology SafeKey
Guide: Fundraising Communication
Guide: Promotion vs. Sales
Publicize the website to ALL members as it provides essential opportunity to further learn and explore Key Club & CNH District
Continually check in for further updates and information on: DCON, RTC, Fall Rally, ICON, Candidate Training Conferences, Conclave
Promote the resources that all members can benefit from. The CyberKey has a plethora of information and resources.

15. Recognition: Vice-President
Apply for Distinguished VP (get recognized at DCON for all your hard work)
Application found on CyberKey: Recognition>Contests>Scroll down to Vice-President
For this contest, you must create an e-portfolio containing a multitude of requirements; check contest guidelines and follow them
Document all your work throughout the year to make e-portfolio easier; check the CyberKey for updated guidelines as the year progresses
ENSURE you submit the application ON-TIME
Encourage officers to apply to get recognized for all the hard work they do. Follow the guidelines!

16. Recognition: Vice-President
E-Portfolio
Cover Page
Nomination Letter
Could be written by member, Kiwanis/Faculty Advisor, officers, or your LTG
Letter of Recommendation (3 max)
Proof of Attendance & Hours
Vice President Checklist
Summary of Position: provide a detailed explanation of your duties as determined by the executive board
Task Achievements
Kiwanis Relations
Communication (to Club, LTG, Kiwanis, District)
Encourage officers to apply to get recognized for all the hard work they do. Follow the guidelines!

17. Are you on track for Distinguished?
Why is support important?

18. Club Elections & Succession
Who will be sitting in your seat next year?
Conduct club elections before DCON, follow correct protocol Ensure completion of Service Agreement by candidates
Promote respect, professionalism and proper procedure throughout the entire election procession
Procedure may vary depending on the clubs adopted bylaws
Training of Vice President-elect
Officer-elects will not take term until following the last day of DCON (April 9, 2017), this is a critical time to train these individuals for the challenges to come
Ensure the member coming into the position has all available knowledge, resources and contacts to create a solid foundation
Promote early elections before DCON to ensure that officer-elects are well trained and capable to take on their responsibilities.

19. Enjoy Serving the Membership!
Remember that not only can you have a significant impact within the club and community you serve…
Ensure to remind the officers that they are essential to the organization. As well that being officer, while will be challenging, should be rewarding and fun also.
…but also have fun doing it!

20. ? ?
Questions?
Comments?
Concerns?
Go for it!

21. Acknowledgements
The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years.
Kevin Myron, District Governor,