1. Data Pipeline Town Hall December 8th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
4/25/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Student October
Student End of Year
Teacher Student Data Link (TSDL)
Human Resources
Special Education December Count
Pre-ID Extract & SBD Reviews
Directory

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory (Board Membership)
RITS
EDIS
Periodic
December Finance
Interchanges
Staff
Student
Special Education December Count IEP
TSDL 9

10. Open Data Pipeline Collections
4/25/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Student October
Human Resources
Special Education December Count
Coming Soon
Pre-ID extract for CMAS, CoAlt, CO PAST 10 and CO SAT (Dec 16th) 10

11. Student October 11

12. 2016-2017 Student October Signature Page
Get it signed by Secretary of Board of Education
Deadline is Thursday December 8, 2016
Please request extension if necessary
Scanned and ed is preferred method of sending them
Faxed is still allowed
12 Student Interchange/October— Morgan Holmgren —

13. 2016-2017 Student October Data is finalized
Data will be released to the public on January 12th, 2017
End of Collection Survey
Please take minutes to complete a survey about the Student October Collection
13 Student Interchange/October— Morgan Holmgren —

14. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
Contact Morgan Holmgren: 14

15. Student End of Year 15

16. 4/25/2018
Sign Off Sheets
Thank you to those that have sent in your sign off sheets for the collection!
We are still in the process of finalizing data for EOY.
Because of the delay in our ability to finalize, sign off sheets will continue to be accepted through next Thursday 12/15
Submitted sign off sheets will be accepted as long as your rates have not changed
Student End of Year — Duncan Anderson —
16 Student End of Year — Duncan Anderson —

17. 4/25/2018
Sign Off Sheets
Most rates for most districts are properly set and can be signed off on
If there is a concern that the finalization of rates has impacted your district in ANY way, you will be specifically contacted by me
Scenarios where student’s AYGs are adjusted in this part of the process include non-12 grade GED completers in their first year of high school and high school students that change district and grade level during their first year in high school
Student End of Year — Duncan Anderson —
17 Student End of Year — Duncan Anderson —

18. Data Review and Release
4/25/2018
Data Review and Release
State wide rates will be publically released on January 19th
All school and district rates are embargoed from public release until that date
You can share these rates internally with your administration and school boards for planning purposes
Student End of Year — Duncan Anderson —
18 Student End of Year — Duncan Anderson —

19. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 19

20. Teacher Student Data Link (TSDL)20

21. Course Instructor File Updates
No file layout updates
Educator of Record field is now required, must be reported as either code: 01
Educator of Record - An individual assigned primary responsibility for a student's learning in a subject/course with aligned performance measures. 02
Contributing Professional - An individual assigned responsibility to provide additional services that support and increase a student's learning in a subject/course with corresponding aligned performance measures.

22. Course Enrollment File Updates
Verified field – being removed next year. This field can be reported with a valid code or left blank for
Added fields: Term, Credits Granted and Final Grade:
Term- The time frame when instruction occurred. Required for all records.
Credits Granted – The credits granted to the student in Carnegie units for completing a given course or section of a course (e.g., 1.0, .50, .25, .20). Required for Migrant Students only.
Final Grade – For courses that have had credit granted (course completion status reported as ‘Completed – Pass’, ‘Incomplete/Partial’, or ‘Withdrew’ codes 2, 3 or 4); a final indicator of student performance in a class at the time of withdrawal as submitted by the instructor. Required for Migrant students only. 22

23. Resources
File layouts, templates, business rules, authority, process and checklist of steps and previous training slides can be referenced at:
Contacts:
Hai Huynh - or
Annette Severson – or 23

24. Human Resources 24

25. HR Timeline December 1st: Official Count Date
8th: Snapshot created at least once
15th: Interchange files error free
January
19th: Snapshot created at least twice
19th- 26th: Review Special Ed data reports and Assist with special education duplication process as needed
February
2nd: Snapshot error free
2nd – 16th: Review reports
16th: Snapshot must be finalized on or before this date
Staff Interchange/Human Resources— Annette Severson—

26. HR Defects In Progress: Corrected:
HR110- warning for evaluation ratings should not be showing schools with evaluation waiver
HR048 causing an error incorrectly for staff that are no longer teachers and/or SSPs
Alternative Licenses are not all showing in Teacher with Licensure Information report
HR038/HR053: Subject Area of Degree should only be required for teachers teaching 7th grade or above. Errors are showing incorrectly for others.
Corrected:
HR073 through HR078 now accepting code 05 incorrectly 26
Staff Interchange/Human Resources— Annette Severson—

27. Staff Q and A Sessions Thursday, December 1st from 2:30 to 4
Tuesday, December 13th from 1 to 2:30 pm
To join:
Call in number:
Please send topics or questions ahead of time if possible 27
Staff Interchange/Human Resources— Annette Severson—

28. Resources
Staff Interchange:
Human Resources:
Contact: Annette Severson
(303) 28
Staff Interchange/Human Resources— Annette Severson—

29. December Count Data Collection
Special Education
December Count Data Collection 29

30. Special Education December Count Annual
Thursday, December 1st, 2016 is the Official Annual Count of Students with Disabilities in the State of Colorado and the associated Staff members who serve them. 30

31. Special Education December Count Trainings
Staff Approval Matrix Training
IEP Training
Staff Training
November 29th December Count Training
Special Education December Count Training
Tuesday, November 22nd, 9-10 am – Snapshot
Tuesday, November 29th, am - Snapshot
Tuesday, December 6th, am – Office Hours
Tuesday, December 13th, 9-10 am - Office Hours
Tuesday, December 20th, 9-10 am - Office Hours
Tuesday, January 10th, 9-10 am - Office Hours
To join:
Call in number: 31
Special Education December Count - Kristi Gleason

32. TIMELINE November 3rd: Snapshot Open
17th: Interchange Files uploaded at least once
December
1st: Official Count Date
8th: Snapshot created at least once
15th: Interchange files error free
January
19th: Interchange and Snapshot Errors must be resolved
20th - 26th: Review Staff and Student Reports
26th: Complete December Count Snapshot, Interchange and Snapshot Errors must be resolved, Staff and Student Data Validity Certifications signed and uploaded to DMS
February
1st-9th: Research and resolve duplicates and data validity issues
9th: All duplicates resolved, new snapshot created and all Interchange and Snapshot errors resolved
9th-16th: Final Report review
16th: Special Education Closed, Data Submitted to CDE, ALL Final Reports are signed and submitted to DMS 32

33. Special Education December Count Assistance Needed?
We are here to help…send an or pick up the phone!
No question or concern should remain unanswered or unresolved. There may be something you uncover in your Snapshot data that missed internal CDE testing.
Please contact us to help you navigate through proper coding and with any warning messages related to the SAM process.
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue. 33

34. Special Education December Count SAM Contact Information
Lauren Rossini - Staff Reporting and Qualifications Exceptional Student Services Unit Phone: Kristi Gleason – Special Education December Count Custodian Data Services Office Phone: 34
Special Education December Count - Kristi Gleason

35. Special Education December Count Contact Information
Kristi Gleason – Special Education December Count Collection Lead Data Services Office Phone: Lindsey Heitman Data Services Phone: Orla Bolger Exceptional Student Services Unit Phone: 35
Special Education December Count - Kristi Gleason

36. Special Education December Count Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
Kristi Gleason (303) 36
Special Education December Count - Kristi Gleason

37. Pre-ID Extract & SBD Reviews37

38. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Pre-ID Extracts
Purpose
To provide vendors student assessment registration information
Optional data clean up deadline: COB Friday, 12/16
All assessments (except ACCESS for ELLs)
CMAS (Science/social studies, ELA/math, CSLA)
CoAlt (DLM ELA/math, CoAlt science/social studies)
CO PSAT 10/CO SAT
See pages of the SBD manual for instructions.
CDE will pull October count data for districts without untagged data in the Student Interchange Student Demographic and School Association files. 38
Assessment ∙ Melissa Mincic ∙ or

39. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews
Assessment
SBD Review Window
ACCESS for ELLs
03/13/17-03/24/17
CO PSAT 10/CO SAT*
05/15/17-05/24/17
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC )
CSLA
05/22/17-06/01/17†
DLM
06/19/17-06/27/17
*Will count for accountability reporting beginning in 2017
†Tentative 39
Assessment ∙ Melissa Mincic ∙ or

40. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews
Please provide the assessment unit your feedback!
SBD manual:
SBD training webinar:
Questions?
Melissa Mincic
Jasmine Carey 40
Assessment ∙ Melissa Mincic ∙ or

41. Directory 41

42. Non-Public Directory
If you get Non-Public Forms please forward them to:
Dennis St. Hilaire
Fax:
Blank Non-Public Forms can be found at:
If a non-public school closes within the boundaries of your district please let me know. 42

43. Thursday, December 15th, 2016 9 a.m.-10 a.m.
Thank you for joining us today!
Oh, the weather outside is frightful but the fire is so delightful, and since we’ve no place to go, let it snow, let it snow, let it snow!
Next Town Hall:
Thursday, December 15th, a.m.-10 a.m. 43