1. Maru Willson, Training and Implementation Specialist, LSC
Moving to Office 365
Main cover slide
960 pixels wide X 720 pixels high 96 dpi)
(10” x 7.5”)
Peter Campbell, CIO, LSC
Maru Willson, Training and Implementation Specialist, LSC
#TIG365

2. What is Office 365?
Microsoft’s cloud-based suite of productivity applications
Outsourced , a comprehensive, computing environment, or something in-between
The future

3. Pros Low cost (potentially free) Fewer local servers to maintain
Feature rich
Accessible from anywhere
Constantly improving and expanding
Cloud security

4. Cons Trades local security for cloud security
Cedes some control from local IT management to Microsoft
Can be confusing and overwhelming

5. Nonprofit Licensing

6. What You Get For Free 300 users Office Online Onedrive w/1TB per user
Exchange, Sharepoint, Skype, Yammer
Archive/eDiscovery (w/E1)
Image Spiderweb-MarketingSystems

7. What $2 Adds*
Office Premium
Mobile/Tablet Apps
*Business Premium Plan

8. E3 What $4.50 Adds* Unlimited Users Enhanced Management Tools
MS Access and PowerBI
Video Hosting and Broadcasting
DR (Digital Rights and Data Recovery) E3
*E3 Plan

9. Licensing Notes The $10 E5 Plan includes VOIP and Telephony
You can mix and match – LSC uses a combo of E1, BP and E3 plans; E3 for full-time staff.
Techsoup registration is required to get the nonprofit donation

10. Deployment Scenarios Email Only Email and Apps
Cloud storage – Onedrive
Cloud storage – Sharepoint
Full tilt with Delve

11. What’s in the Virtual Box
MS Office: Word, Excel, Powerpoint, Outlook, Onenote (Business apps)
Onedrive for Business (storage)
Sharepoint (DMS, Intranet, Dashboards)
Skype (Chat, video, Screen sharing, webinars)

12. What’s in the Box (Continued)
Yammer (Business/social messaging)
Sway – cutting edge presentations software
Planner – Trello-like project management
Flow – app-to-app connector (works w/non-MS webapps, too)
Bookings – advanced scheduling

13. Gotchas
Delve can reveal too much if your data permissions aren’t air tight.
Outlook’s “Clutter” feature is risky.
365 Exchange works best with Outlook 2016.

14. Budgetary Considerations
Need to upgrade Exchange? Think hard about 365.
MS Software Assurance due? E3 cost is comparable.

15. User Training Solutions
The Starting Skill-set
What are you using now? 2010? 2013? Older!?
The Communication Plan
Communicate the vision
Simplified Training
Quick tips, FAQs, Self-help, Self-paced
The Tell Me Assistant
A Built-In Trainer

16. Adoption Lessons The #1 Question from Users
What's in it for me?
The Toughest Concept for Users
Sharing and Co-Owning
The Steepest UX Learning Curve
Dynamic and Abbreviated
The Persistent Challenge
Managing the Rapid-Release World

17. Available Resources Microsoft Office 365 Adoption Framework
Microsoft Virtual Academy Video: Managing Change in an Office 365 Rapid Release World
Microsoft Office 365 Learning Center
Lynda.com Office 365 Training and Tutorials

19. Questions?

20. Shutting Down
What did you think? Please rate our session on the Sched page:
These slides are on that page as well
Further questions? Contact us at:
Peter Campbell
@peterscampbell
Maru Willson
marucwillson