1. Organization & Management
DELEGATION OF
AUTHORITY SYSTEM
King Faisal Specialist Hospital & Research Centre (General Organization)
Organization & Management
Rabi Al Awal 1426 (April 2005)
Organization & Management
Rabi Al Awal 1426 (April 2005)
Title Page

2. The Delegation of Authority System (DA)
was established in Muharram 1406 (September 1985)
by the Counsel & Supervisor of Executive Management
Organization & Management
Rabi Al Awal 1426 (April 2005)
ESTABLISHMENT

3. The Delegation of Authority System (DA)
was established to delegate authority during periods of absence
established for department head level and above *
* ED: dated 08 Muharram 1406 (22 September 1985)
Organization & Management
Rabi Al Awal 1426 (April 2005)
Why and for whom

4. The Delegation of Authority System (DA)
Approvals are as follows:
Chief Executive Director (CED)
for Executive Directors & all others reporting to the Chief Executive Director
Executive Directors
for respective Associate / Deputy Executive Directors and below to, and including, Department Head level only
Organization & Management
Rabi Al Awal 1426 (April 2005)
Approvals

5. The Delegation of Authority System (DA)
Approvals are as follows:
Chief Operating Officer (COO)- Riyadh
for Executive Directors & all others reporting COO-R
Organization & Management
Rabi Al Awal 1426 (April 2005)
COO-R approval

6. Recommending approval
The Delegation of Authority System (DA)
Recommending approvals
Associate / Deputy Executive Director can only recommend DA for their respective Assistants and Department Heads
Organization & Management
Rabi Al Awal 1426 (April 2005)
Recommending approval

7. no later than five (5) days before the start of the leave
The Delegation of Authority System (DA)
Completed, properly approved DAs should be forwarded to Organization & Management (O&M) for publication
no later than five (5) days before the start of the leave
Organization & Management
Rabi Al Awal 1426 (April 2005)
Due date

8. Link to O&M Information Library
The Delegation of Authority System (DA)
Organization & Management
Rabi Al Awal 1426 (April 2005)
Link to O&M Information Library

9. The Delegation of Authority System (DA)
Currently we have the following DA memo templates online:
DA requiring approval only
DA requiring both approval and recommending signatures
Third party delegation to be used when the delegator has already gone on leave and is not available for signature.
There are two (2) third party delegations –
one to be used when the Executive Director is delegating the authority (e.g. from the Executive Director (requires only a sample signature); and the second to be used when a recommending authority is delegating (e.g. from the Chairman which would require the approval of the Executive Director)
Organization & Management
Rabi Al Awal 1426 (April 2005)
Why and for whom

10. The Delegation of Authority System (DA)
How to complete the DA on line?
Organization & Management
Rabi Al Awal 1426 (April 2005)
HoW

11. The Delegation of Authority System (DA)
Date:
Date & Number will be assigned by O&M
To:
Distribution
From:
- Name of Individual Delegating Authority
DA:
- Title
- Department / Area
Subject: DELEGATION OF AUTHORITY -
- type department / area here
During the period from
Hijra date to
( Gregorian Date )
through
Hijra date
( Gregorian Date )
Name of Delegatee
whose title and sample signature appear below will assume the responsibilities and signatory authority of my job functions
Your cooperation is appreciated.
Organization & Management
Rabi Al Awal 1426 (April 2005)
DA form

12. The Delegation of Authority System (DA)
Please use MD, PhD or DDS – no other designations
Distribution
Please use MD, PhD or DDS – no other designations
Date:
Date & Number will be assigned by O&M
To:
Please use the correct Manpower Status Report Title OR
the title as indicated on the Management Notification (MN) assigning the individual to this non-MSR role
From:
- Name of Individual Delegating Authority
Adnan Ezzat, MD
DA:
- Title
Executive Director ,
- Department / Area & Cost Code
Medical & Clinical Operations (MCO), Costcode XXX
Subject: DELEGATION OF AUTHORITY -
- type department / area here
MCO
Please do not use abbreviations until the full title has been spelled out once in the DA
Cost Code can be included on the subject line, if there is not enough space to enter it in the ‘From’ section.
During the period from
05 Rabi Al Awal 1426
Hijra date to
( Gregorian Date )
( 14 April )
through
( 29 April )
20 Rabi Al Awal 1426
Hijra date
( Gregorian Date )
Hassan Al Rayes, MD
Name of Delegatee
whose title and sample signature appear below will assume the responsibilities and signatory authority of my job functions
Your cooperation is appreciated.
Completing the form
Organization & Management
Rabi Al Awal 1426 (April 2005)

13. The Delegation of Authority System (DA)
No need to type the name of the delegatee as it is picked up from the upper portion of this document
Sample signature:______________________
Name of Delegatee
Title of Delegatee
Please use MD, PhD or DDS – no other designations
Recommended: __________________
Recommending Authority Name
Recommending Authority Title
Please use the correct Manpower Status Report Title OR
the title as indicated on the Management Notification (MN) assigning the individual to this role
Approval: __________________
Approving Authority Name
Approving Authority Title
Organization & Management
Rabi Al Awal 1426 (April 2005)
Lower portion of form

14. The Delegation of Authority System (DA)
Points To Remember
Fill the form in completely
Use the correct Manpower Status Report (MSR) Title OR use the title as indicated in the Management Notification (MN) assigning the individual to a non-MSR role
Use the correct spelling of the name of the individuals as per the MSR
Use MD, PhD, or DDS instead of Dr. Please do not use any other designations
Complete a separate DA for each officially announced position
DAs do not cover the position of committee chairmen
Do not use abbreviations until the full title has been spelled out once
Organization & Management
Rabi Al Awal 1426 (April 2005)

15. The Delegation of Authority System (DA)
Points To Remember
Do not include pager numbers
An extension of a leave will require a 3rd party delegation
DAs with an expired leave period will not be published
The use of white out is prohibited (GD/ dated 2 Shaban 1421 (29 October 2000))
If the DA crosses areas of responsibility of two (2) or more Executive Directors, all concerned Executive Directors must approve the DA; if the individual reports to the Chief Executive Director (CED), the approval of the CED must be obtained
Organization & Management
Rabi Al Awal 1426 (April 2005)

16. The Delegation of Authority System (DA)
How Do We Audit?
We note the date and time we received the DA and check the following:
that we received it five (5) days before the leave starts
that the appropriate DA on line form is used and is filled out completely/correctly
that the approval and recommending signatures match sample signatures available on file
that: the Hjjra and Gregorian dates match; an end date is indicated and the leave period has not expired
that the proper approvals are obtained
that proper names and titles have been used by checking the MSR and MNs
that a separate DA is issued for each officially announced position
that MD / PhD / DDS is used instead of Dr.
that abbreviations have not been used unless the full title has been spelled out once
that no white-out has been used
that no conflict of interest exists
Organization & Management
Rabi Al Awal 1426 (April 2005)
audit

17. The Delegation of Authority System (DA)
Your assistance in completing
the form online correctly is appreciated
THANK YOU!
Organization & Management
Rabi Al Awal 1426 (April 2005)
Your help