1. Welcome to presidents training 101
Basics about OrgSync and Presidential Responsibilities
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2. Organization/Team Building Technology and Event Registration
Learning goals
Role of President
Organization/Team Building
Technology and Event Registration
Food and Funds
Travel and Risk Management
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3. Role of the president
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4. What is the role of the president?
Review and understand constitution
Accountability
Knowledge of policy
Ensure the success of the organization
Collaborate with other organizations
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5. The Three Cs Communication All members of the organization
Other organizations
Campus resources
Creating a shared vision
What are some ways to create a shared vision within your organizations?
Collaborating
With other organizations
With campus departments
With community agencies
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6. Office of Student Activities is Your Campus Resources
Office of Student Activities 019 SU
Leadership = Take Flight, EDGE, org training
Financial requesting funds, fee free accounts
Program Planning from brainstorming to evaluation
Community Service, report hours, help find opportunities for your group
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Source: c

7. Have your mail delivered to…
Lockers in the Student Org Complex are available by completing the OrgSync Form
Have your mail delivered to…
THINGS TO KNOW
“ORGANIZATION NAME”
019 Student Union
3640 Colonel Glenn Hwy
Dayton, Ohio
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8. Organization/ Team Building

9. Getting Your Organization Started
All registered orgs must have:
President
Treasurer
Full-Time Faculty/Staff Advisor
At least SIX currently enrolled WSU students
President and Treasurer must attend a training session
Update OrgSync Info
Move alumni or inactive members to alumni group
Add new members to organization portal
Constitution Management
Read each year to keep up to date
It is how org does business. Make sure it is easy to understand and covers all bases
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10. Team building Social Activities Get to know each other
Practice critical thinking and problem solving
Learn and grow as a team
Service Opportunities
Team-building that benefits the campus and surrounding community
Accomplishing something as a team that you can all be proud of
HAVE FUN!!!
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11. Strategies for Success
Recruit & Retain a STONG faculty/staff advisor
Be intentional about engaging new/first-year students
Understand your budget
Plan a semester in advance
ASK FOR HELP!
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12. Technology and event registration
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13. What you need to know Creating Events Membership Management
Tracking Attendance
Membership Management
Giving administrator access
Moving members to alumni status
Sending group s through OrgSync
Keeping Everyone Up to Date
News Feed
Uploading Important Documents
Updating Profile Information
Memories that will Last a Lifetime
Uploading Photos
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14. 3. Click on “Create an Event”
How to create and event
1. Find your page
2. Click on “Events” tab
3. Click on “Create an Event”
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15. Creating an event
Prompts include…
-Event Name
-Date/Time
-Description
-Contact Information
-Location

16. Completed event Details about the event Tracking, Editing, Information
Sharing
Once an event is created, use the “RSVP” and “Participation” to track attendance

17. Membership Management
1. Select “People”
2. Select the person from the people tab
3. From their page select profile
4. Click “Manage” then “Alumni”

18. Other Important info.
Files
Forms
News
Photos
Messaging
Polls

19. Organization Event Reminders
All Organization events must be registered on OrgSync
Both on and off-campus events
Certified Event Planners
Office of Student Activities has introduced an online certification program to assist Student Orgs in their event planning.
Every Student Organizations must have at least one CEP, two is suggested
CEP will be the only ones that can RESERVE and REGISTER events
A CEP can represent up to 2 Orgs
CEP will be trained on event planning, university policy and best practices
Large events take months to plan! Space fills up fast, submit requests ASAP!

20. Ask for things in writing.
Please make certain the organization planners understand the costs associated with the event BEFORE the event happens.
Ask for things in writing.
Space
Student Union (186 Student Union)
Event Services: (937)
Jason Bickford or Susan See
Room Setup, A/V Equipment, Food Order, Hospitality Services, or External Catering (requires permission)
Other Space on Campus
Campus Recreation
Student Union Pool/Gymnasium/Intermural Fields
(937)
Nutter Center
Any Rooms/Gyms at the Erving J. Nutter Center or Rinzler Field/Pavilion
(937)
Housing and Residence Life
The Village Pavilion or Woods Basketball Court
(937)

21. Food and Funds
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22. Food Must use WSU dining services first
Non-WSU Dining Services food cannot be brought onto campus for an event or meeting unless donated. See the form on OrgSync.
Internal Catering: Hospitality Services, , Madonna Milligan
External Catering and Permission: Student Union & Event Services, Kristen in Chartwells

23. Bake sales
Selling food or accepting donations, you may need to purchase a temporary food license from Greene County Combined Health District, or call (937)
Food that has to be kept warm or cold and sold needs the license
As stated, prepared food cannot be brought onto campus
Bake sales are the exception to this rule
All food must be individually wrapped with a an attached list of ingredients secured to the packaging. Remember the item must not require heat or refrigeration. Examples are popcorn balls, cookies, cake with nonperishable icing, muffins, bread rolls, pretzels and donuts.
Giving away food does NOT require a license, however, safe food handling procedures are important
Go Fund Me type opportunities through campus accounting system, or additional fundraising ideas? Let’s talk,
OSA may be able to help!

24. Serious business-alcohol
Any off-campus event sponsored by a registered student organization that uses the WSU name and alcohol is either being served or is within the premises, MUST get approval from the Director of Student Activities, and it must also follow both the alcohol policy listed in the student handbook and the FIPG guidelines available on OrgSync. This includes events held at establishments that serve alcohol, even if the alcohol is not an intended part of the event. Events are REQUIRED to be registered AT LEAST 45 DAYS IN ADVANCE!!!

25. Travel and risk management

26. Travel Questions about money or travel?
Contact: Janiece Brown (937)
Ask questions early and often
The preferred way of travel by the University is through a rented vehicle
Make sure the group has two registered drivers
There are travel forms on OrgSync that need to be completed

27. Organization risk management
REMEMBER AS PRESIDENT YOU ARE RESPONSIBLE!
What would a reasonable person do?
Talk to Debbie Lamp
Negligence
Liability
Insurance
Evaluates risk using a 1-4 hazard scale
Almost all events will be covered under policy
Off campus events with hazard 3 & 4 must purchase additional insurance

28. WSU in accordance to Ohio law does not permit hazing!
No student organization, individual student, or alumnus shall conduct nor condone hazing activities. Hazing activities are defined as:
"Any action taken or situation created, intentionally, whether on or off the campus premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; wearing of public apparel that is conspicuous and not normally in good taste; engaging in public stunts; morally degrading or humiliating games and activities; and any other activities that are not consistent with academic achievement, fraternal law, ritual, or policy, or the regulations and policies of Wright State University, or applicable state and/or federal law(s).”

29. What if we think there has been a hazing incident?
“Any individual or organization suspected of authorizing or tolerating the occurrence of a hazing incident will be subject to an investigation by either the Office of Community Standards and Student Conduct and/or the appropriate University department. The investigation may be followed by a formal disciplinary hearing in accordance with the student conduct due process procedures outlined in the WSU Code of Student Conduct.”
From the Student Handbook
TELL SOMEONE! Any of the professional staff in the Office of Student Activities or Community Standards can help you.
The goal is for students to have fun, learn, grow in a SAFE environment.

30. Additional help/Questions
The Office of Student Activities Debbie Lamp, Associate Director 019 Student Union (937)

31. Pop quiz
What are the three Cs? Why are they useful? What is the address of the Office of Student Activities? Why would you need this? What are the requirements to become a student organization? List some functions of Orgsync What is a CEP? How many CEPs are recommended? If you want to have a bake sale, how must the food be prepared and sold? What should you do if you suspect hazing?