1. Assessment Day
Purpose: To review the process for setting up PT folders

2. Two Readers
Mentor of Record doesn’t assess completion
Third Reader

3. PTs own the Mid-year Google folder
PTs are responsible for completing the Required Evidence
MTs are responsible for downloading Mid-Year Required Evidence and submitting
MTs move all PT folders to a shared folder in Google Drive

4. Assessment Day Overview
All PT EOA folders will be in Google Drive organized by PT last name
Our shared folder lives in Drive
A Google sheet will live in the Assessment Day folder that includes:
PT information
RE Folder readers
Status of Folder

5. Before Assessment Day: An Overview
Download PT Mid-Year Required Evidence Folders
Rename the Folder: 2016_17MRoberts_Mid-Year RE
Clean Up/Organize Folder
Upload each PT’s folder to the Shared Assessment Day Folder
Complete the Reading Assignments Google Sheet
CHECK YOUR SETTINGS
BEFORE YOU UPLOAD

6. Downloading PT Folders

7. Downloading: 1.
1. Click on the folder for ONE teacher.

8. Downloading: 2. Click on the Mid-Year folder so it is highlighted.
(if your screen isn’t in grid view, it will be in list view and will look like the next slide)

9. Downloading: 2. Click on the Mid-Year folder so it is highlighted.
(This is what the screen looks like in list view)

10. Downloading: 3a. Click on the 3 vertical dots 3b. Click “Download” 3a.

11. 4. A zip file will be downloaded
Downloading:
4. A zip file will be downloaded 4.

12. Downloading:
Wait until the entire folder has been downloaded before moving it. The screen below will let you know when the process is
complete. 4.

13. 5. Drag the zip file to your desktop.
Downloading:
5. Drag the zip file to your desktop.
If you are working in a CHROMEBOOK, you will need to locate the file in Downloads. 5.

14. Downloading: 6. On a MAC 6. On a PC
Click on the zip file, you will see a blue folder.
6. On a PC
Right Click on the zip file and select “Export All”

15. Renaming PT Folders

16. Renaming the Folder
7a. Click on the current folder name (Mid-Year PT 1 or PT2)
7b. Highlight the old name
7c. Type in the new name following these conventions:
LastnameFirstinitial_Mid-Year RE
Example:
RobertsM_Mid-Year RE 7.

17. Cleaning Up PT Folders

18. Cleaning Up PT Folders
8. Click the folder to open it and view its contents. (You are working on your desktop or in downloads!)

19. Cleaning Up PT Folders
Delete (Trash) all SINGLE (documents) entries that are not needed. This includes:
00. Required Evidence
01. PT Agreements
Other?

20. Cleaning Up PT Folders
10. Pull out necessary documents from folders so they are stand alones within the PT folder

21. Cleaning Up PT Folders
10a.
Pull out necessary documents from folders so they are stand alones within the PT folder
10a. Click the folder to open it and view its contents

22. Cleaning Up PT Folders
10b.
10a. Click the folder to open it and view its contents
10b.Drag the ILPs that the teacher set goals in into the Main Mid Year Folder.
Highlight the ILP to move
Drag it to the Mid-Year Folder

23. Cleaning Up PT Folders
Once you have dragged out the ILPS into the main Mid-Year folder, it will look something like this.

24. Cleaning Up PT Folders (MAC)
11. Repeat the process for the other single documents living in folders:
ILPs
Lesson Planning Tools (PT2s)
Knowing Students, Schools and Community

25. Cleaning Up PT Folders (PC)
11. Repeat the process for the other single documents living in folders:
ILPs
Lesson Planning Tools (PT2s)
Knowing Students, Schools and Community

26. Cleaning Up PT Folders
12. Rename single documents that were pulled out of folders following the conventions on the RE.
For example, The ILPs will be named and numbered:
03a. Individual Learning Plan (insert proper number)
03b. Individual Learning Plan (insert proper number)
06. Lesson Plan
Etc.
** Remember, for proper ordering of processes, all numbers 1-9 must begin with a 0**

27. Cleaning Up PT Folders (MAC)
12.
12. To rename documents:
12a. Click on the document to rename
12b. Highlight the current name
12c. Type in the new name as stated on the RE
(Example: 03a. Individual Learning Plan 3.6a)

28. Cleaning Up PT Folders (PC)
12.
12. To rename documents:
12a. Click on the document to rename
12b. Highlight the current name
12c. Type in the new name as stated on the RE
(Example: 03a. Individual Learning Plan 3.6a)

29. Cleaning Up PT Folders
13a.
13.
13.
13. Delete/Trash the folders that contain processes that won’t be read
13a. Click on the folder
13b. Delete the folder/Drag it to the trash

30. Cleaning Up PT Folders
Once your folder has been cleaned up, it may look something like this. Note, there are NO folders, only single documents.

31. Preparing to Upload PT Folders

32. Uploading PT Folders: An Overview
Follow the link to a Google Folder titled
SV Mid-Year RE
Find the link to the SV Mid-Year RE Folder
Move the folder from Shared to “My Drive”
Drag all of your PTs’ folders into this folder

33. Preparing to Upload PT Folders
Drive Symbol
To move the folder to “My Drive”
From “Shared with Me” highlight the 2016_17 SV Mid-Year RE Folder
Click the drive symbol
This will move the folder to your Drive

34. CHECK YOUR SETTINGS

35. Make sure "convert uploaded files to Google Docs" is checked
CHECK YOUR SETTINGS!!!
In your Google Drive settings (gear icon on the upper right-hand corner), click on "settings"
Make sure "convert uploaded files to Google Docs" is checked

36. Check your Settings
Locate the settings or GEAR in Drive.

37. Check your Settings
Click on the Gear
Click on Settings

38. Check your Settings This screen pops up2. 1.
This screen pops up
Make sure Convert uploaded files to Google Docs” is checked.
Click done

39. Uploading PT Folders

40. Uploading PT Folders
Drag each PT folder from your desktop (or downloads if on a Chromebook) into the 2016_17 SV Mid-Year RE folder
Open the 2016_17 SV Mid-Year RE folder
Drag each PT folder into the submissions subfolder

41. Uploading PT Folders
Drag PT folders, one at a time, to the proper sub folder
Drag each PT folder from your desktop (or downloads if on a Chromebook) into the submissions subfolder

42. Complete the Reading Assignments Google Sheet

43. Completing the Reading Assignments Google Sheet
Open up the 2016_17 SV Mid-Year RE folder
Open up the Google Sheet SV Mid-Year Reading Assignments
Complete Columns A-G
*Make note of the 3 sheets one for PT1s, PT2s, and one for PT3s

44. Completing the Reading Assignments Google Sheet
Open the SV Mid-Year RE folder
Locate the SV Mid-Year Reading Assignments sheet
Open the sheet

45. Completing the Reading Assignments Google Sheet
Note the 3 sheets
For each sheet in which you have PTs, complete columns A-G
*Emily will sort sheets alphabetically the Wednesday prior to Assessment Day