1. Meeting Mechanics Fall 2017

2. Items you will need… Meeting Mechanics Manual & Sticky Notes

3. Everything you need…

5. Guiding Principles…

8. 6 Steps of Problem Solving…

9. Magnetic… Posting Guidelines and 6 Steps

16. Explore and Discuss with Team
Explore Binder and Discuss with Your Team
Explore and Discuss with Team

17. Individually: Write on a post-it note: 2 Ineffective Meeting Practices 2 Effective Meeting Practices

18. As a team: Identify common themes: Ineffective Team Meetings Effective Team Meetings

19. MEETING MECHANICS: Develop and Protect the Idea
Assign
Responsibilities
Problem
Identification
Implementation
Variables
Problem
Specification
Brainstorm
Cluster/
Prioritize

20. Evaluating Effectiveness of Team Meetings… Team Evaluation Tool

21. When to use Meeting Mechanics…
Weekly Team Meetings
Ancillary/Teacher
Para-educator
Building/Child Study
Student Problem Solving
IEPs
Others? Am I missing anything?

22. Setting the Stage for Meeting Efficiency
Physical Environment and Materials
Team Guidelines
Professional Accountability

24. Time KeeperPr Student Focus Meeting Time Keeper Guidelines
Attendance and Roles:
Calendar and Information:
Follow Up:
New Items:
Brainstorming/Idea Generation

27. Perspectives Considered Do we have a problem worth working on?
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Open Ended
Group Developed
Perspectives Considered
Gaining Consensus
Do we have a problem worth working on?
Yes/No
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize

29. MEETING MECHANICS Generic to Specific
Operational Definitions Data Analysis
Antecedent Variables
Distinguish Problem from Variables
Do we have enough information about the problem to try to solve the problem?
Yes/No
Problem
Identification
Assign
Responsibilities
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize

31. All ideas are good ideas
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Facilitator
Time frame
All ideas are good ideas
Board Driven
Channeling
Democratize
Co-existence of ideas
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize

32. MEETING MECHANICS Problem Identification Assign Responsibilities
Did we follow brainstorming rules in order to develop and protect the best ideas in the room?
Yes/No
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize

33. Brainstorming/Idea Generation
It’s a team practice.
It will not begin perfect.
Own your verbal AND nonverbal communication.
Model and maintain a safe climate.

34. Personal Practice Are your thoughts open-minded?
Did you already decide what needs to happen?
Are you creating ways to build a case?
Did you verbally agree or disagree with an idea?
Did you non-verbally agree or disagree with an idea?
Are there one or more team members that secretly know your opinion by means of your subtle non-verbal communication?

35. Break.

36. PRACTICE at your table Select Facilitator Problem Identification
Problem Specific
You have 3 minutes Brainstorm

38. Prioritize Ideas Through Sequencing
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Clarify Ideas
Cluster Similar Ideas
Idea Dependency
Prioritize Ideas Through Sequencing
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize

39. Did we organize our ideas with a problem solving process?
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Did we organize our ideas with a problem solving process?
Yes/No
Problem
Specification
Implementation
Variables
Brainstorm
Cluster/
Prioritize 39

41. Overcoming Restraining Variables
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Problem
Specification
Implementation
Variables
Resources Needed
Overcoming Restraining Variables
Brainstorm
Cluster/
Prioritize

42. Did we control the controllables?
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Problem
Specification
Implementation
Variables
Did we control the controllables?
Yes/No
Brainstorm
Cluster/
Prioritize

44. Academic, Behavior, Social
MEETING MECHANICS
Problem
Identification
Assign
Responsibilities
Problem
Specification
Implementation
Variables
Team Process
Role and Functions
Academic, Behavior, Social
Brainstorm
Cluster/
Prioritize

45. Protect the integrity of the team.
When a plan is developed and the meeting is over…
Eliminate opinion discussions
Implement the Action Plan
Bring new ideas and data for changes to the next meeting

46. MEETING MECHANICS: Develop and Protect the Idea
Assign
Responsibilities
Problem
Identification
Implementation
Variables
Problem
Specification
Brainstorm
Cluster/
Prioritize

47. A B C PARADIGM BEHAVIORAL IDENTIFICATION: Define and Prioritize
ANTECEDENT ANALYSIS: Assess and Develop Antecedent Strategies
CONSEQUATION: Identify Behavior Change Sequence 47

48. Meeting Mechanics A B C Paradigm
Before Behavior After
Before
Prevent
Teach
Behavior
Change
Sequence
Limitations?
Specify
Select
Agree

49. INFRASTRUCTURE MEETING MECHANICS A B C PARADIGM
Problem Identification
Problem Specification
Brainstorm
Cluster/Prioritize
Implementation Variables
Assign Responsibilities
A B C PARADIGM
A B C Antecedent Behavior Consequence

50. INFRASTRUCTURE MEETING MECHANICS Problem Identification
Problem Specification
Brainstorm
Cluster/Prioritize
Implementation Variables
Assign Responsibilities
A B C PARADIGM
A B C Antecedent Behavior Consequence
What is the problem/behavior?
Operationalize Definition 50

51. INFRASTRUCTURE MEETING MECHANICS Problem Identification
Problem Specification
Brainstorm
Cluster/Prioritize
Implementation Variables
Assign Responsibilities
A B C PARADIGM
A B C Antecedent Behavior Consequence
Antecedent/Analysis
What is the problem/behavior?
Operationalize Definition
Strategies:
Preventative Proactive Instructional 51

52. Action Plans