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Meeting Mechanics Fall 2017

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Presentation on theme: "Meeting Mechanics Fall 2017"— Presentation transcript:

1 Meeting Mechanics Fall 2017

2 Items you will need… Meeting Mechanics Manual & Sticky Notes

3 Everything you need…

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5 Guiding Principles…

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8 6 Steps of Problem Solving…

9 Magnetic… Posting Guidelines and 6 Steps

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16 Explore and Discuss with Team
Explore Binder and Discuss with Your Team Explore and Discuss with Team

17 Individually: Write on a post-it note: 2 Ineffective Meeting Practices 2 Effective Meeting Practices

18 As a team: Identify common themes: Ineffective Team Meetings Effective Team Meetings

19 MEETING MECHANICS: Develop and Protect the Idea
Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize

20 Evaluating Effectiveness of Team Meetings… Team Evaluation Tool

21 When to use Meeting Mechanics…
Weekly Team Meetings Ancillary/Teacher Para-educator Building/Child Study Student Problem Solving IEPs Others? Am I missing anything?

22 Setting the Stage for Meeting Efficiency
Physical Environment and Materials Team Guidelines Professional Accountability

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24 Time KeeperPr Student Focus Meeting Time Keeper Guidelines
Attendance and Roles: Calendar and Information: Follow Up: New Items: Brainstorming/Idea Generation

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27 Perspectives Considered Do we have a problem worth working on?
MEETING MECHANICS Problem Identification Assign Responsibilities Open Ended Group Developed Perspectives Considered Gaining Consensus Do we have a problem worth working on? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

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29 MEETING MECHANICS Generic to Specific
Operational Definitions Data Analysis Antecedent Variables Distinguish Problem from Variables Do we have enough information about the problem to try to solve the problem? Yes/No Problem Identification Assign Responsibilities Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

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31 All ideas are good ideas
MEETING MECHANICS Problem Identification Assign Responsibilities Facilitator Time frame All ideas are good ideas Board Driven Channeling Democratize Co-existence of ideas Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

32 MEETING MECHANICS Problem Identification Assign Responsibilities
Did we follow brainstorming rules in order to develop and protect the best ideas in the room? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

33 Brainstorming/Idea Generation
It’s a team practice. It will not begin perfect. Own your verbal AND nonverbal communication. Model and maintain a safe climate.

34 Personal Practice Are your thoughts open-minded?
Did you already decide what needs to happen? Are you creating ways to build a case? Did you verbally agree or disagree with an idea? Did you non-verbally agree or disagree with an idea? Are there one or more team members that secretly know your opinion by means of your subtle non-verbal communication?

35 Break.

36 PRACTICE at your table Select Facilitator Problem Identification
Problem Specific You have 3 minutes Brainstorm

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38 Prioritize Ideas Through Sequencing
MEETING MECHANICS Problem Identification Assign Responsibilities Clarify Ideas Cluster Similar Ideas Idea Dependency Prioritize Ideas Through Sequencing Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

39 Did we organize our ideas with a problem solving process?
MEETING MECHANICS Problem Identification Assign Responsibilities Did we organize our ideas with a problem solving process? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize 39

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41 Overcoming Restraining Variables
MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Resources Needed Overcoming Restraining Variables Brainstorm Cluster/ Prioritize

42 Did we control the controllables?
MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Did we control the controllables? Yes/No Brainstorm Cluster/ Prioritize

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44 Academic, Behavior, Social
MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Team Process Role and Functions Academic, Behavior, Social Brainstorm Cluster/ Prioritize

45 Protect the integrity of the team.
When a plan is developed and the meeting is over… Eliminate opinion discussions Implement the Action Plan Bring new ideas and data for changes to the next meeting

46 MEETING MECHANICS: Develop and Protect the Idea
Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize

47 A B C PARADIGM BEHAVIORAL IDENTIFICATION: Define and Prioritize
ANTECEDENT ANALYSIS: Assess and Develop Antecedent Strategies CONSEQUATION: Identify Behavior Change Sequence 47

48 Meeting Mechanics A B C Paradigm
Before Behavior After Before Prevent Teach Behavior Change Sequence Limitations? Specify Select Agree

49 INFRASTRUCTURE MEETING MECHANICS A B C PARADIGM
Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence

50 INFRASTRUCTURE MEETING MECHANICS Problem Identification
Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence What is the problem/behavior? Operationalize Definition 50

51 INFRASTRUCTURE MEETING MECHANICS Problem Identification
Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence Antecedent/Analysis What is the problem/behavior? Operationalize Definition Strategies: Preventative Proactive Instructional 51

52 Action Plans


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