Second QUARTER PERFORMANCE REPORT

Second QUARTER PERFORMANCE REPORT
DEPARTMENT OF ARTS AND CULTURE 4/26/2018 Second QUARTER PERFORMANCE REPORT Acting Director-General : Arts and Culture Date: 15 NOVEMBER 2016

ANNEXURE: Acronyms Abbreviation Full Name SACO
South African Cultural Observatory SMS Senior Management Service MPAT Management Performance Assessment Tool MIF Ministers Implementation Forum SITA State Information Technology Agency AU African Union ACH Arts, Cultural and Heritage MGE Mzansi Golden Economy MTEF Medium Term Expenditure Framework NYDA National Youth Development Agency CEO Chief Executive Officer NLSA National Library of South Africa

ANNEXURE: Acronyms Abbreviation Full Name ITD
International Translation Day TIC Technical Implementation Committee MINMEC Ministers And Members Of Executive Council ICESCR International Covenant on Economic , Social and Cultural Rights IGR Intergovernmental Relations PanSALB Pan South African Language Board NAC National Arts Council PFMA Public Finance Management Act HSEMS Human, Social, Economic and Management Science ECDC Early Childhood Development Centre SCM Supply Chain Management BEC Bid Evaluation Committee

DEPARTMENT OF ARTS AND CULTURE
4/26/2018 PRESENTATION OUTLINE Key Highlights Performance Overview Comparison of Performance Programme-Specific Performance for Performance against Key Programme Indicators 6. Expenditure Report as at 30 September 2016

Inauguration of the Legal Deposit Committee
KEY HIGHLIGHTS Inauguration of the Legal Deposit Committee The new Legal Deposit Committee met for its first inaugural meeting at the National Library of South Africa in Pretoria, Gauteng. The Minister of Arts and Culture appointed the Legal Deposit Committee with effect from 01 July June The newly elected Chairperson is Mr Francois Hendrickz from Library of the Blind and the Vice-Chairperson is Prof Rocky MD Ralebipi-Simela, CEO of NLSA. The role of the Committee is to make sure that all documents are preserved and made accessible to the public and our future generations.

Celebration and Commemoration of the National Days
KEY HIGHLIGHTS Celebration and Commemoration of the National Days The Department is mandated by Cabinet to organize national and commemorative days. The national and commemorative days that were celebrated and observed in the period under review are as follows Mandela Day on 18 July 2016; Women’s Day on 9 August 2016; and Heritage Day on 24 September 2016. Minister Mthethwa leads Mandela Day Celebration Singing the national anthem during Women’s Day Celebration of Heritage Day The celebration and commemoration of significant national days are aimed at promoting interracial and intercultural gatherings that are central to social cohesion and nation building.

Celebration and Commemoration of the National Days…cont.
KEY HIGHLIGHTS Celebration and Commemoration of the National Days…cont. As part of Mandela Month Celebration the Department launched the Braille National Identity Booklet for the visually impaired. The event took place on Tuesday, 19 July 2016 at Filadelfia Secondary School, Soshanguve Block L in Pretoria, Gauteng. The Deputy Minister led a campaign of popularising the National Symbols. She emphasised the unifying role that National Symbols play i.e. they present citizens of a country with a common identity. Moreover, symbols can be a statement of intent and a road map in which younger generation of any race can move South Africa forward

National Language Services
KEY HIGHLIGHTS National Language Services The Department hosted the International Translation Day at the Burgers Park Hotel, Pretoria under the theme “Translation and Interpreting: Connecting Worlds”. Language practitioners from different spheres of government as well as translators and interpreters from different genres and platforms attended the event and shared their valuable experiences on how the theme translates into their daily operations. The International Translation Day (ITD) was launched in 1953 by the International Federation of Translators and is celebrated worldwide on 30 September of each year.

Living Legacy Programme
KEY HIGHLIGHTS Living Legacy Programme The Department of Arts and Culture held its Living Legends Legacy Program at the school of the legendary trumpeter Dr Johnny Mekoa in Cloverdeal, Benoni. Dr Mekoa was joined by fellow legends including saxophonist Mr Barney Rachabane, trumpeter Stompie Manana and Bro Sonny from the Manhattans Brothers of Sophiatown.

PERFORMANCE OVERVIEW (unaudited)

Comparison of performance

Programme-specific performance for quarter 2: 2016-2017 (unaudited)

PERFORMANCE AGAINST KEY PROGRAMME INDICATORS

ADMINISTRATION: ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS VARIANCE/COMMENTS Number of Izimbizo/public participation programmes held 5 Izimbizo/public participation programmes held Seven (7) Izimbizo were held. More requests from communities to engage with political principals…see pie chart below Number of interns as a percentage of DAC staff complement Employment and placement of interns, which will be 5% of total DAC staff complement Approval granted and 24 interns were placed (24/463 which translates to 5.18%) effective on 30 September 2016 Geographical sites for izimbizo

ADMINISTRATION : ACHIEVEMENTS…CONT
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Percentage of women employed at SMS level. 50%. 50% women employed at SMS level. Percentage of MPAT key result areas measures at level 3 and above MPAT Improvement plan quarterly progress report and Attendance to MPAT Workshop MPAT Improvement plan quarterly progress report submitted. Attended the MPAT 1.6 launch DAC Sector-wide strategic planning process coordinated Sector strategic planning retreat; 1st draft of 2017/18 APP A planning session was held on August 2016 to develop a planning framework to guide sectorial planning. Moreover, the first draft of the 2017/18 APP was developed and submitted to National Treasury and DPME on 31 August 2016 Number of IGR forums conducted as the vehicle to drive a shared and common vision and strategic priorities for the ACH Sector 2 (1 TIC and 1 MinMEC) TIC was held on 8 September 2016 and MINMEC was held on the 23rd September 2016

ADMINISTRATION: AREAS OF UNDER-PERFORMANCE
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS VARIANCE/COMMENTS Percentage of payments made within 30 days (where requisite supporting documents exist) 100% 94% of invoices were paid within 30 days Payments approvals were received after cut-off date for processing payments at the year-end. Payments were then made in the new financial year forming part of accruals. Some payments could not be made prior to SafetyWeb verifications which contributed to delays Revised White Paper (RWP) on ACH submitted to Cabinet for approval Submission to Cabinet “RWP” The 1st draft of the revised white paper was received from the Reference Panel. Inputs by the Panel currently underway in preparation for an Indaba planned for November 2016. Due to the need for on-going consultations the drafts were delayed. Percentage of staff complement that are People with Disabilities 5% ( 3%) 2.96% of staff complement are People with Disabilities The fiscal constraints remains a challenge. Should funds become available, appointments of People with Disabilities will be prioritized.

INSTITUTIONAL GOVERNANCE: ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Number of community conversations held 9 Community conversation held 16 community conversations were held. Because of under performance in the first quarter, more were done in order to achieve the annual target A sign of solidarity by the Community of Thohoyandou The message from all the participants was clear – stop violence, do not burn schools, let us unite to root out violence, tribalism, nepotism as well as racism. Let us build this nation and not destroy the infrastructure which will benefit us and our future generation.

Geographical breakdown of community ConversationS held

INSTITUTIONAL GOVERNANCE: ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Number of Outcome 14 reports produced for Cabinet 1 Outcome 14 report produced for Cabinet The 2nd quarter Outcome 14 report was produced as planned Number of International programmes implemented 2 International programmes facilitated Hosted a workshop on 26 July 2016 with representatives from DAC associated institutions and Provincial Arts and Culture Departments to prepare inputs from the sector for the Country Report on the International Covenant on Economic, Social and Cultural Rights (ICESCR) DAC hosted the Swedish Parliamentary Portfolio Committee on Arts and Culture on September 2016. Number of Youth development programmes implemented in collaboration with IGR partners supported 1 Youth development programmes implemented in collaboration with IGR partners supported 1 Youth Development programme was held with Department of Correctional Services, at Mangaung Juvenile Centre, on Visual Arts & Exhibition on 29 September 2016.

INSTITUTIONAL GOVERNACE: AREAS OF UNDER-PERFORMANCE
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS VARIANCE/COMMENTS Number of youth dialogues held 1 youth dialogue held Youth dialogue was not held as planned Dialogue was to be held in partnership with University of Limpopo students, but postponed due to #FeesMustFall unrest on campus. Two (2) dialogues will be held in the 3rd quarter. Social Compact convention hosted 3 Provincial multi-stakeholder consultations held on race, racism and social cohesion, as build-up to the national convention The Ministerial Sector consultation with the Women was held on 21 September 2016 in Rustenburg The two Ministerial Sector Consultations (i) Private Sector and (ii) Media, Academia and Intelligentsia were postponed

INSTITUTIONAL GOVERNACE: AREAS OF UNDER-PERFORMANCE
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS VARIANCE/COMMENTS % of all 26 Councils for public entities that are fully constituted 100% of Councils for public entities fully constituted 92% of Councils for public entities are fully constituted. 8% not constituted (PanSALB and NAC) PanSALB Board has not been appointed due a legal challenge by the dissolved board. NAC Council was dissolved and the process of reappointing board members is underway

ARTS, CULTURE PROMOTION AND DEVELOPMENT: ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Number of flagship & regional festivals supported 6 flagship & regional festivals were supported 6 flagship & regional festivals were supported …see table below Province Name of Flagship Event Amount Spent Eastern Cape National Arts Festival R All Provinces National Book Week R Gauteng Moretela Tribute Concert R Standard Bank Joy of Jazz R Mpumalanga Mpumalanga comes Alive R Northern Cape Kalahari Desert Festival R

ARTS, CULTURE PROMOTION AND DEVELOPMENT: ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Number of community Arts Centres initiated, maintained and upgraded Phase 2 of project plan implemented Phase 2 of the project plan has been implemented. The final feasibility study has been completed and assessed Number of programmes promoting living heritage and oral history supported Living Legends Programme supported as per approved project plan 9 Living Legends Master classes supported as per the approved project plan. Number of domains in which terminologies are developed Terminologies developed in 4 domains 200 ICT terminologies developed; 125 HSEMS terminologies developed; 100 Financial terminologies developed; 200 Pharmaceutical terminologies developed Number of touring ventures Supported 10 touring venture projects supported 10 touring venture projects supported. % of documents received and accepted translated and/or edited 100% of documents accepted translated and/or edited Total of 261 documents translated/edited as per clients' specifications, representing 100% of accepted documents

ARTS, CULTURE PROMOTION AND DEVELOPMENT: AREAS OF UNDER-PERFORMANCE
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS VARIANCE/COMMENTS Number of artists placed in schools and number of schools where Artist in School programme is implemented 340 artists placed in schools 8 MoUs signed to date There were delays in the contracting process and artists will be placed in schools beginning of the 3rd quarter Number of public art projects supported 7 public art projects supported Proposals were not received in time for support in the quarter under review Road shows will be held with special focus on attracting public art proposals on time for processing in 3rd quarter Number of infrastructure refurbishment projects supported 5 community arts centre refurbishment projects supported Approval has been granted to support 21 refurbishment programmes in the financial year. DAC is busy with the contracting processes with beneficiaries. Late submission of compliance documentation for contracting by beneficiaries caused delays

HERITAGE PRESERVATION AND PROMOTION : ACHIEVEMENTS
PERFORMANCE INDICATOR 2ND QUARTER TARGET PROGRESS Number of accepted disposal authorities issued. 3 accepted disposal authorities 3 Applications were accepted and 3 Disposal authorities were issued. Number of oral history programmes implemented 1 programme An Oral History Project was implemented in the Eastern Cape at KwaNdancama from 28 August-2 September 2016 Number of community libraries Built 1 library 1 library built - Mgobodzi library in Mpumalanga

STATUS OF the new COMMUNITY libraries PLANNED FOR 2016/17 FINANCIAL YEAR

HERITAGE PRESERVATION AND PROMOTION: AREAS OF UNDER-PERFORMANCE
DEPARTMENT OF ARTS AND CULTURE 4/26/2018 HERITAGE PRESERVATION AND PROMOTION: AREAS OF UNDER-PERFORMANCE PERFORMANCE INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS Number of Government Gazette publications per annum as part of the Geographical Names plan. 1 Publication The government was published on the 10th October 2016 after the end of the quarter The submission was approved on 29th September 2016 which made it impossible to publish the gazette. The Government Gazette was subsequently published on the 10th October. Number of schools and ECDCs receiving flags and flagpole installations 200 AU Flag installations 51 AU flags were installed Project roll out started late in the second quarter. Liberation Heritage Route online map application created and updated annually Appointment of service provider Tender was advertised and bids are currently being evaluated Anticipated date for the appointment of a service provider is 23 December 2016.

DEPARTMENT OF ARTS AND CULTURE 4/26/2018 HERITAGE PRESERVATION AND PROMOTION: AREAS OF UNDER-PERFORMANCE PERFORMANCE INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of handheld flags distributed per year 30 000 flags were distributed The huge demand for flags in the 1st quarter caused a lack of stock in the second quarter

DEPARTMENT OF ARTS AND CULTURE 4/26/2018 HERITAGE PRESERVATION AND PROMOTION: AREAS OF UNDER-PERFORMANCE PERFORMANCE INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION 100% of schools ( schools) supported through provision of national symbols toolkit produced and made available 6 430 schools provided with national symbols toolkits produced and made available Deliveries was made to 3 districts in Kwa-Zulu Natal which support 1452 Schools Deliveries to the Eastern Cape have not started due to slow response from the provincial coordinator of the project.

Verification of Performance Information by Internal Audit
Noteworthy is that performance information projected on slides above is management view of how the Department has performed The performance Information is being subjected to scrutiny through Internal Audit verification exercise to ascertain management view

EXPENDITURE REPORT ENDING 30 JUNE 2016

4/26/2018 PRESENTATION OUTLINE 1. Summary of Budget vs Expenditure - per Programme; and - per Economic Classification 2. Explanation of Expenditure variance - per Economic Classification

SUMMARY TOTAL BUDGET VERSUS EXPENDITURE
PER PROGRAMME Programmes Revised Main Appropriation 2016/17 Expenditure 30 September 2016 Total Available % Spent R’000 Administration 49% Institutional Governance 94 864 26% Arts & Culture Promotion & Development 55% Heritage Promotion & Preservation 48%

4/26/2018 BUDGET VERSUS EXPENDITURE PER PROGRAMME ILLUSTRATED ON A GRAPH

4/26/2018 SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION Economic Classification Revised Main Appropriation 2016/17 Expenditure 30 September 2016 Total Available % Spent R’000 Compensation of Employees 48% Goods & Services 49% Provinces & Municipalities Dept Agencies & Accounts (Cur) 52% Dept Agencies & Accounts (Cap) 46% Non Profit Org (Cur) 56 239 65% Non Profit Org (Cap) 1 500 - 0% Households 27 650 16 873 10 777 61% Public Corporations (Cur) 94 746 69 181 25 565 73% Public Corporations (Cap) 51 492 Foreign Gov & International Org 3 703 1 963 1 740 53% Capital Assets (Other machinery and equipment) 7 398 847 6 551 11% Buildings & other fixed structures 49 067 20% Software and other intangible 6 200 686 5 514 Payment for financial assets 78 -78

4/26/2018 BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION ILLUSTRATED ON A GRAPH

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

4/26/2018 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic classification Description of the line item Remarks Compensation of Employees The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc. An expenditure of R114 million (48%) has been incurred as at 30 September 2016. The department will continue to monitor this budget and ensuring that the funded and filled positions are in line with the Human Resource Budget Plan (HRBP) over the medium term period.

4/26/2018 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic classification Description of the line item Remarks Goods and Services The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets. An amount of R183 million (49%) has been incurred as at 30 September 2016. This budget is also being monitored in order to ensure that the spending is in line with the cost containment measures compliance.

Description of the line item Remarks Provinces and Municipalities (Conditional Grant on Community Libraries) The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects. An amount of R653 million (48%) has been transferred as at 30 September 2016. The transfers to Provinces were based on the approved business plans. The spending per Province is as follows:

BUDGET VERSUS EXPENDITURE PER PROVINCE
Division of Revenue Act Provincial roll-over Total available Actual transfer by National Provincial Actual payments % Transferred of National allocation % Actual payments of total available R’000 Eastern Cape 718 80 865 55 774 54.2% 37.2% Free State - 80 926 57 842 51.3% 36.7% Gauteng 92 335 69 889 56.5% 42.8% KwaZulu-Natal 81 162 45 621 49.7% 28.0% Limpopo 33 749 62 283 29.3% 54.0% Mpumalanga 75 139 88 230 48.4% 56.8% Northern Cape 61 326 53 444 40.3% 35.1% North West 68 771 52 368 50.4% 38.4% Western Cape 78 674 79 051 47.9% 48.2% Grand Total 48.1% 41.6%

Description of the line item Remarks Departmental Agencies & Accounts (Current Transfers) This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis. An amount of R661 million (52%) for subsidies, has been transferred to the various entities as at 30 September 2016.

Description of the line item Remarks Departmental Agencies & Accounts (Capital) This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects. An amount of R121 million (46%) has been incurred as at 30 September 2016 under this line item. The Museums are under-spending due to invoices received from DPW, which must be reconciled prior the processing of the payments.

4/26/2018 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Remarks Non Profit Institutions (NPI) - Current Non Profit Institutions (NPI) - Capital Households This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects. Voortrekker Monument This expenditure item relates to all the financial assistance projects that the Department fund during the financial year, employer social benefits and MGE projects. A current transfer of R106 million (65%) has been incurred and there is no expenditure on capital transfer as at 30 September The transactions relates to Africa month, Open calls, Flagships and other MGE projects. There was no expenditure on capital transfer(Upgrade of reconciliation road/bridge and construction of guard house) as at 30 September 2016. An amount of R17 million (61%) has been incurred as at 30 September The high spending is attributed to Language bursaries, Human Language Technology (HLT) projects, and the funding of individuals through MGE Open calls.

4/26/2018 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Remarks Public Corporations - Current Public Corporations - Capital This expenditure relates to transfer payments to MGE, Cultural Development, Human Language Technologies and Institutional Governance projects. This expenditure relates to transfer payments to MGE, Cultural Development, and Institutional Governance projects. A current transfer of R69 million (73%) has been incurred as at 30 September 2016, with the bulk relating to MGE: Africa month and open calls transactions. There was no expenditure on capital transfer (Incubators, Upgrades of cultural precincts and community arts centres) as at 30 September 2016.

Description of the line item Remarks Foreign Government & International Organisations Payments for Capital Assets - Other machinery and equipment This budget relates to transfers made to Foreign Government and International Organisations This budget relates to the purchasing of machinery and equipment including IT equipment as well as acquisition of a building and other fixed structures. An amount of R2 million (53%) has been incurred as at 30 September The transaction relates to a transfer to the Commonwealth Foundation. An expenditure of R847 thousand (11%) has been incurred under this line item as at 30 September 2016. The spending will improve during the third and fourth quarter, as ICT Unit is planning on upgrading the Servers, Data Domain and Storage. 46

Description of the line item Remarks Buildings and other fixed structures This budget relates to acquisition of buildings and other fixed structures. An amount of R49 million (20%) has been incurred under this line item as at 30 September The National Archives HVAC project is under-spending due to the dispute with DPW. The project amount has increased substantially. DPW has not yet submitted the documentation which explains the increase, and the invoices submitted could therefore not be processed as this will lead to an irregular expenditure. The reprioritisation of capital works projects was finalised and submitted to Treasury for virement approval during the AENE process. This expenditure will improve in the third and fourth quarter of the financial year. 47

Description of the line item Remarks Software and other intangible assets Payment for financial assets This budget relates to the purchasing of computer software. This item consists mainly of transactions that create or increase a debtor’s outstanding amount. These transactions are treated as expense items but are subsequently recovered from affected officials An amount of R686 thousands (11%) has been incurred under this line item as at 30 September 2016. The spending will improve during the third and fourth quarter, as ICT Unit is planning on upgrading the Servers, Data Domain and Storage. An amount of R78 thousand has been incurred as at 30 September 2016. The bulk of the expenditure in this line item relates to car hired damages. 48

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Second QUARTER PERFORMANCE REPORT

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