1. Location Intelligence at Stanford
Status Update And Funding Proposals
Land, Buildings and Real Estate
Megan Davis, AVP for Finance and Administration
Michael Fox, Chief Information Officer
Swati Prabhu, Associate Director of Technology
Dobie Howard, Facilities Information Manager

2. Outline Location Intelligence Discovery Project
Status Update and Draft Results
Space Management System
Project Proposal & Funding Request
StanfordYou Location Information Integration
Location Intelligence Executive Steering Committee
Volunteers Please

3. Discovery Proposal Location Intelligence Strategic Plan
Discovery Project Request - $80k (Oct. 2016)
Requirements analysis
Evaluate available solutions
Master plan
Stakeholder Workshops (Dec. 2016)
Draft Report (Jan. 2017)
Stakeholder Presentation (Feb. 2017)
Project Proposals

4. Draft Recommendations
Enable primary location assignment through StanfordYou
Upgrade / Replace iSpace (FAMIS)
Renew and enhance enterprise GIS capabilities
Establish BIM standards and processes
Implement enterprise document management
Establish data and systems governance processes
Prioritize outreach and training

5. Draft Recommendations
Enable primary location assignment through StanfordYou
Upgrade / Replace iSpace (FAMIS)
Renew and enhance enterprise GIS capabilities
Establish BIM standards and processes
Implement enterprise document management
Establish data and systems governance processes
Prioritize outreach and training

6. StanfordYou Integration
Current capabilities:
iSpace
StanfordYou
Needs:
Space planning and move management
Targeted emergency notification
Public Saftey
SGG Project Proposal - $100,000
Current space planning solution is in limited use (Capital Planning, Law and SoM). Not easily scalable given dependency on AutoCAD.

7. FAMIS Space Management
Inputs Physical Attributes
Functional Use
Data loads
R&DE
Hospital
Outputs & Interfaces
Indirect Cost Recovery
EDW, OBIEE, Tableau
SoM Decision Support
Facilities Information Portal
Floorplan Reports
Online maps
Asset Management (EAM)
Fixed Assets
EH&S
Registrar
Space planning
FAMIS Space Management

8. FAMIS Space Management
Inputs Physical Attributes
Functional Use
Data loads
R&DE
Hospital
Outputs & Interfaces
Indirect Cost Recovery
EDW, OBIEE, Tableau
SoM Decision Support
Facilities Information Portal
Floorplan Reports
Online maps
Asset Management (EAM)
Fixed Assets
EH&S
Registrar
Space planning
FAMIS Space Management

9. Current Concerns and Challenges
Implemented in 2004 (13 years old!)
Multi-screen update process
Not suitable for use on mobile devices
Shadow systems to address school/department business needs
Degraded data quality in central system
Limited support for occupancy tracking
No support for move management
Limited integration capabilities

10. Space Management Upgrade / Replacement
Identify potential systems
Outreach to peer institutions
Request for proposals circulated to qualified vendors
SGG Project Proposal - $1,080,000
Vendor interviews, proposal negotiation, and vendor selection
Detailed solution design
Solution development and test system setup
System Integration and user Acceptance Testing
Campus Readiness and Go-Live
Context for $1M funding request:
Indirect Cost Recovery = $262M per year
Assuming 5-year life = $200k per year

11. Location Intelligence Steering Committee
Data and Systems Governance
Project Milestones and Approvals
Potential Ongoing Roles:
Accuracy Standards
Metadata Records
Data Sharing
Data Collection Methods
Information Security
Volunteers Needed