1. Supplemental Educational Services & Public School Choice Data Collection
Data Collections Conference
September 2010
Lou Ferretti & Jim Milliman
SES Monitors
“We will lead the nation in improving student achievement.”

2. “We will lead the nation in improving student achievement.”
Content
Presentation Goal
What is SES and Choice
Purpose of SES/Choice Evaluation
Purpose of SES/Choice Data Collection
SES/Choice Implementation
SES Provider Enrollment
Surveys (parent, student, provider, system)
SES Student Data Collection
“We will lead the nation in improving student achievement.”

3. Presentation Goal
To provide school systems with all SES/Choice data collection activities required by the Georgia Department of Education (GaDOE).
To provide school systems with a rationale for each data collection activity.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

4. What is SES?
Supplemental educational services (SES) include academic assistance such as tutoring and remediation which are provided outside of the regular school day and designed to increase the academic achievement of students in low-performing schools.
Title I schools at Needs Improvement Status 2 or higher must implement SES.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

5. What is Choice?
Public School Choice (Choice) provides parents/legal guardians the opportunity to transfer their children to a public school that has not been identified for school improvement, corrective action, or restructuring.
Title I Schools at Needs Improvement Status 1 or higher must implement Choice.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

6. Purpose of Evaluation
GaDOE is required by Title I, Part A to “develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved providers under this subsection, and for withdrawing approval from providers that fail, for two (2) consecutive years, to contribute to increasing the academic proficiency of students served”.
[Title I Section 1116(e)(4)(B)]
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

7. Purpose of Data Collection
GaDOE collects information from Title I Directors, parents, and students to evaluate SES providers, the SES program, and Choice implementation.
Use data for SES provider report cards.
Allows GaDOE to make program modifications based on survey data and remove SES providers that have not demonstrated effectiveness in increasing student achievement.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

8. Data Collection Overview
Tentative Timeframe
Data Collection Activity
October
SES/Choice Implementation
October, February
SES Provider Enrollment
March to April
Parent Surveys
Student Surveys
April to May
Provider Satisfaction Surveys
System Survey
June
SES Student Data Collection
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

9. Data Collection Activity: SES/Choice Implementation
What information is requested?
List of every school in the district that is required to offer SES and/or Choice.
Why is this information requested?
Provides GaDOE with information on the schools that should receive the rest of the data collection activities.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

10. Data Collection Activity: SES/Choice Implementation
School Code
School Name
Offering SES
Offering Choice
Offering Choice, but No Choice Options
Explain why there are no Choice options

11. Data Collection Activity: SES Provider Enrollment
What information is requested?
List of every SES provider that the district has entered into a contract and the number of students assigned to the provider in the contract.
Why is this information requested?
Provides GaDOE with a list of SES providers to monitor for compliance with SES Standards.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

12. Data Collection Activity: SES Provider Enrollment
Number of Students Assigned to Provider
Company Name
Provider Code
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

13. Data Collection Activity: Parent Surveys
What information is requested?
Provide parents of SES participating students with a survey.
Why is this information requested?
Provides GaDOE with information on the parent perspective of SES provider compliance and service delivery, satisfaction with the SES provider, and perceived impact on student achievement. Results in program modifications and/or follow-up with individual providers.
Data is used in SES provider report cards
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

14. Data Collection Activity: Parent Surveys
How are surveys disseminated?
University of Georgia (UGA) s a copy of the parent surveys to Title I Directors.
Title I Directors pre-populate the parent name and corresponding provider on the survey.
Title I Directors provide copies of the survey directly to parents or through local schools who then provide the survey to parents.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

15. Data Collection Activity: Parent Surveys
How are surveys collected?
Parents return the survey to the local schools.
Local schools send copies directly to UGA or to the Title I Director who then sends the surveys to UGA.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

16. Data Collection Activity: Student Surveys
What information is requested?
Provide middle and high school students participating in SES with a survey.
Why is this information requested?
Provides GaDOE with information on the student perspective of SES provider compliance and service delivery, satisfaction with the SES provider, and perceived impact on student achievement. Results in program modifications and/or follow-up with individual providers.
Data is used in the SES provider report cards.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

17. Data Collection Activity: Student Surveys
How are surveys disseminated?
UGA s a copy of the student surveys to Title I Directors.
Title I Directors pre-populate the student name and corresponding provider on the survey.
Title I Directors provide copies of the survey directly to students or through local schools who then provide the survey to students.
At the local school, students can complete the survey in homeroom to maximize completion.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

18. Data Collection Activity: Student Surveys
How are surveys collected?
Students return the survey to the local schools.
Local schools send copies directly to UGA or to the Title I Director who then sends the surveys to UGA.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

19. Data Collection Activity: Provider Satisfaction Survey
What information is requested?
Complete a survey for each contracted provider in the system.
Why is this information requested?
Provides GaDOE with information on the district perspective of SES provider compliance and interaction with the district, service delivery, and satisfaction with the SES provider. Results in program modifications and/or follow-up with individual providers.
Data is used in the SES provider report cards.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

20. Data Collection Activity: Provider Satisfaction Surveys
How are surveys disseminated & collected?
UGA provides Title I Directors with a Website link to access surveys.
Title I Directors complete a survey for each provider applicable provider on the Website.
Title I Directors submit each completed survey on the Website.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

21. Data Collection Activity: System Survey
What information is requested?
Provide aggregate information on district and school level eligibility and participation.
Why is this information requested?
Provides GaDOE with information to track trends as well as information to provide on US Department of Education reports.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

22. System Survey (continued)
What information is requested?
Number of Title I schools required to offer Choice
Number of students eligible for Choice
Number of students whose parents requested a transfer
Number of students who were offered the opportunity to transfer
Number of students transferring
Number of public and charter schools to which students transferred
Amount spent on transportation for transferred students
Number of Title I schools in your system required to offer SES
Number of students eligible for SES (district and by school)
Number of students whose parents requested SES (district and by school)
Number of students who received SES (district and by school)
Number of SES providers serving students
Amount of Title I funds paid to all SES providers
Per-pupil allotment
Amount of the 20% obligation for SES and Choice
Amount actually set-aside for SES and Choice
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

23. Data Collection Activity: System Surveys
How are surveys disseminated & collected?
UGA provides Title I Directors with a Website link to access surveys.
Title I Directors complete the survey on the Website.
Title I Directors submit the completed survey on the Website.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

24. Data Collection Activity: SES Student Data Collection
What information is requested?
Information on SES participation for every participating student.
Why is this information requested?
Allows GaDOE to determine which providers are effective in increasing student achievement.
After the UGA evaluation, data is used for the SES provider report cards.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

25. Data Collection Activity: SES Student Data Collection
How are surveys disseminated & collected?
Title I Directors must access the GaDOE Portal and receive approval to receive the survey.
Once approval is provided, Title I Directors will enter the required information for each student participating in SES.
Once all student information is entered, Title I Directors submit the data on the GaDOE Portal.
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

26. SES Student Data Collection (continued)
What information is requested?
The following information is pre-populated by GaDOE:
System name & code
School name & code
Student last & first name
Student GTID
Student grade
The LEA provides the following information:
Provider name
Provider code
Date services began (general date)
Date services ended (general date)
Subjects of service: ELA, reading, math, science, or social studies
Provider hourly rate
Total expended on the student
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

27. Data Collection Overview
Tentative Timeframe
Data Collection Activity
October
SES/Choice Implementation
October, February
SES Provider Enrollment
March to April
Parent Surveys
Student Surveys
April to May
Provider Satisfaction Surveys
System Survey
June
SES Student Data Collection
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

28. Data Collection Reports
GaDOE publishes the following from the information collected from school systems:
SES Provider Report Card
SES Study of Academic Achievement
Survey Results for SES Providers
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”

29. Lou Ferretti & Jim Milliman SES Monitors Division for Title I Programs
Georgia Department of Education
1854 Twin Towers East
205 Jesse Hill, Jr. Drive
Atlanta, GA 30334
Office: (404) (404)
Website:
Brad Bryant, State Superintendent of Schools
“We will lead the nation in improving student achievement.”