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Metadata for Shared Print
SAMP 2016
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1 A strong foundation of data to support successful shared print programs Goal
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2 Lack of space Need for strategic access to resources Problems
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3 Activities Collection Management Preservation Risk Assessment
Resource Sharing Activities
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Starting with the Basics
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Collection Management
Catalog Create Holding Records Preservation Risk Assessment Validate Holdings Verify Condition Identify Digital Versions Determine Number of Copies Held Elsewhere Resource Sharing Disclose holdings through spreadsheets on website Disclose holdings in PAPR Disclose in Worldcat
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Disclose Holdings Through Spreadsheets on Website
Archive holder Title Issn Holdings Notes Alberta AACN clinical issues. Advanced practice in acute and critical care v.6(1995)-v.13(2002) UAHLTHSCI Agronomy journal. v.41(1949)-v.97(2005) v.41(1949)-v.74(1982) no MARC h. BARD | SCITECH v.75(1983)-v.97(2005) AI magazine v.7(1986)- 2013 v.30(2009)-v.34(2013) NOTE: no MARC h. - BARD | UASCITECH v.7(1986)-v.29(2008) Alberta English. v.9(1969)-v.24(1986),v.27(1988)-v.39(2002) Incomplete:v.24,33-34 v.9(1969)-v.24(1986), v.27(1988)-v.30(1992), v.33(1995)-v.34(1996), v.38(2001)-v.39(2002) -BARD | UAEDUC v.35(1997)-v.37(1999) url:
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583 Action Note
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583 Subfields Subfield Name Description $3 Material Specified
Holdings to which action applies $a Action Committed to retain / Completeness reviewed / condition reviewed $c Time/Date of Action Date action taken YYYYMMDD $d Action interval Used with committed to retain. Specify date commitment expires. $f Authorization Archiving Program CRLJSTOR $i Method of Action Validation level: none, page, issue, volume $j Site of Action Holdings Location Code $l Status Used with completeness reviewed or condition reviewed. PDA terms preferred. $z Public Note Used with completeness reviewed or condition reviewed. Specify problem and unit to which it refers. $5 Institution MARC organizational code $2 PDA Code for Preservation & Digitization Actions
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583 Formatted 1/ 583 $3v.1-v.10 ( ), v.15-v.20 ( )$aCommitted to retain$c $d2034$fCRLJSTOR$jCRLAA$5ICRL$2pda 1/ 583 $3v.1-v.10 ( ), v.15-v.20 ( )$aCompleteness reviewed$c $fCRLJSTOR$jCRLAA$iMissing $zMissing v.11-v.14 ( ) $5ICRL$2pda 1/ 583 $3v.1-v.10 ( ), v.15-v.20 ( )$aCondition reviewed$c $fCRLJSTOR$jCRAA$iTorn covers$zTorn covers v.5 (1905), v.9 (1909)$5ICRL$2pda
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583 in LHR LDR ny a un 4500 =001 639572 =008 u\\\\0\\\0001uurus =022 \\$a =035 (OCoLC) =583 1\$3 v.1-v.10 ( ), v.15-v.20 ( )$aCommitted to retain$c $d2034$fCRLJSTOR$jCRLAA$5ICRL$2pda v.1-v.10 ( ), v.15-v.20 ( )$aCompleteness reviewed$c $fCRLJSTOR$jCRLAA$iMissing $zMissing v.11-v.14 ( ) $5ICRL$2pda v.1-v.10 ( ), v.15-v.20 ( )$aCondition reviewed$c $fCRLJSTOR$jCRAA$iTorn covers$zTorn covers v.5 (1905), v.9 (1909)$5ICRL$2pda =852 CRLAA$bJSTOR
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Beyond the Basics - Recording Issue Level Data
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Issue Level Metadata - Essential fields
Project CERES Issue Level Metadata - Essential fields Title and piece identification Journal Title Additional Title (monograph titles) Print OCLC# Print ISSN Series Volume Issue Part Publication Date Page specific information Number of Pages Title Pagination Missing Pages, Covers, foldouts, etc. Scanned Front Covers Scanned Back Covers Additional Pages Project administrative data Scanned Date Print Archive Date Completed
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Issue Level Metadata - Desired fields
Project CERES Issue Level Metadata - Desired fields Information about images Condition Information Percentage overall of images (estimate) Color images Photographs Plates Other images Highlighting/Underlining Warped/Cockled Insect Damage Yellowed/Browning pages Loose (pages, covers, bindings) Reprint Binding pattern variations Marginalia Printing Errors Mold Damage Acidic Paper Obscured Text Block Alkaline Paper Rebacked Brittle Paper Rehoused poorly Faded Repaired poorly Foxed Repaired soundly Tight Binding Torn
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Questions Contact: Amy Wood
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MARC 583 Action Note OCLC Print Archives Disclosure Pilot
Print Archives Disclosure Metadata – 583 Action Note Preservation & Digitization Actions: Terminology for the MARC 21 Field 583
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Print Archiving Resources
PAN Forum: Print Archives Preservation Registry (PAPR): Preservation Description and Actions (PDA): OCLC resources and background for shared print management: MARC21 format for holdings data: ANSI/NISO , Holdings statements for bibliographic items:
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