1. Turning Ideas Into Reality
Jason Gavina
13th LEADERSHIP SUMMIT FOR SUSTAINABLE DEVELOPMENT
JUNE 2017

2. PROJECT MANAGEMENT
Idea
Reality
Impact

3. Project Management Cycle
Plan Do
Review

4. If you fail to plan, you plan to fail.
PLANNING STAGE
If you fail to plan, you plan to fail.

5. First, ASK yourself: Why do you want to do it?
Do it for the right reasons.
Is it aligned to your organizational goals?
Is it aligned to your strengths?
How will you measure your success?
Are you the right people for the job?
When shall you do it?
Are you willing to sacrifice time and resources?

6. Vision: What will success look like? SMART Goals Milestones
Begin with end in mind
Vision: What will success look like?
SMART Goals
Milestones
Shar- goals

7. Budget and Resources Item Amount Type (in-kind/cash) Hotel / venue
$ 5,000
Conference kits
$ 2,000

8. Assistant Project Head
Work Structure
Project Head/
Chairman
Externals
Participation
Publicity/
Press relations
Logistics
Documentation
officers
Finance
Marketing
Assistant Project Head

9. Contingency.
What could go wrong?

10. IMPLEMENTATION STAGE

11. Communication & Monitoring
The world of no reply.
What will you do?
What is the best approach?
THINK- them
DO- call them
DECIDE- meet with them

12. Team Management
Group vs Team
Treat everyone differently.
Piedays.

13. Reality Check
A long term project has ups and downs, and things could get rough. How will you continue to motivate yourself to work on your project?

14. Delegation Don’t just give task, explain it. Clarify the deadline.
Know the right person for the right task.

15. Be sexy!
It’s your job to make them aware of your project, no matter how amazing it is.
Know your audience.
Use the right channels (TV, radio, print, social media)

16. The Elevator Pitch
30 seconds

17. EVALUATION

18. Remember: Thank you notes (personalized) Recognize your volunteers
“Your team don’t stay involved because they love meeting deadlines or reporting. They stay involved because they feel that they are making a difference, that they are valued, and that they are getting something out of their hard work.”
Notes of experience

19. Challenge for Changemakers
Charity is dead. How can you become sustainable?
Instead of just doing an event, how will you build a community?
In an age where NGOs and foundations are doing pretty much the same things, how can you be more strategic in your work?

20. Q&A