1. MyFloridaMarketPlace
MyFloridaMarketPlace User Meeting
February 8, 2005

2. Agenda Welcome / Introduction
Action Plan Update from 1/11 User Meeting
Aspire Update
Next Steps Regarding SPURS Sunset
Next Meeting Time / Location

3. Agenda Welcome / Introduction
Action Plan Update from 1/11 User Meeting
Aspire Update
Next Steps Regarding SPURS Sunset
Next Meeting Time / Location

4. Agenda Welcome / Introduction
Action Plan Update from 1/11 User Meeting
Aspire Update
Next Steps Regarding SPURS Sunset
Next Meeting Time / Location

5. Aspire Update
Key Functional Changes for MyFloridaMarketPlace Resulting from the Aspire Implementation
All requisitions will be pre-encumbered in Aspire (except P-Card orders)
All Purchase Orders will be encumbered in Aspire (except P-Card orders)
Statistical Sampling and Audit workflow will be performed in Aspire
Requisition and Purchase Order numbers will be the same in MyFloridaMarketPlace and Aspire
Master Agreements can be automatically encumbered in Aspire through MyFloridaMarketPlace (vs. manual process in place today)

6. Agenda Welcome / Introduction
Action Plan Update from 1/11 User Meeting
Aspire Update
Next Steps Regarding SPURS Sunset
Next Meeting Time / Location

7. SPURS Sunset Update
Agencies are continuing to transition from the PO creation function in SPURS
PO and Requisition Functions are turned off for all agencies as of August 1, (Process will begin on Friday, 7/29/05)
Blanket Purchase Orders for FY 2005 – 2006 should not be created in SPURS- they should be created and maintained in MyFloridaMarketPlace using the Master Agreement with BPO indicator
Per the message sent to Agency Liaisons on 1/24- all open purchase orders, including multi-year purchase orders should be reviewed to see if they can be closed or if they should be entered into MyFloridaMarketPlace
Agencies will continue to have the ability to add P-card vendors and “non traditional” vendors to the statewide vendor file via SPURS

8. SPURS Sunset Update Nov ’04 Jan ‘05 Mar ‘05 May ‘05 Jul ‘05 Sep ‘05
1/10/05: Formal Memo to Agency Liaisons
1/14/05: DJJ, DOT, DVA, and Citrus transitioned off SPURS PO Creation
As of 8/1/05:
All SPURS PO functions shutoff (Process will begin Friday, 7/29)
During 3/05: Additional agencies transition off SPURS PO Creation
During 5/05: Final set of agencies transition off SPURS PO Creation
11/2004: DMS & STO transitioned off SPURS PO Creation
Nov ’04
Jan ‘05
Mar ‘05
May ‘05
Jul ‘05
Sep ‘05
Nov ‘05
Between now and 7/29: Agencies need to enter all multi-year purchase orders and/or contracts into MyFloridaMarketPlace, and make sure that any open purchase orders that can be closed have been closed *
* Exception is Wave 1 agencies for Aspire. There will be separate communications from the Aspire team regarding dates by which SPURS and MyFloridaMarketPlace activity must be closed out.

9. SPURS Sunset: Agency Transition
SPURS Cutoff Date
(Transition from PO Creation)
Department of Management Services
Complete
Department of Transportation
State Technology Office
Citrus
Department of Health
3/1/05
Department of Juvenile Justice
Department of Children and Families
3/15/05
Department of Veterans Affairs
Executive Office of the Governor
Agency for Health Care Administration
Department of Education
Division of Administrative Hearings
Department of Environmental Protection
5/16/05
Agency for Workforce Innovation
State Courts
N/A

10. SPURS Sunset: Agency Transition (cont.)
SPURS Cutoff Date
(Transition from PO Creation)
Department of Community Affairs
5/16/05
Highway Safety and Motor Vehicles
3/15/05
Lottery
3/1/05
Department of State
Florida Department of Law Enforcement
Department of Business and Professional Regulation
Department of Corrections
Fish and Wildlife
5/2/05
Department of Military Affairs
Department of Elder Affairs
Department of Revenue
Florida School of the Deaf and Blind
Public Service Commission
Parole Commission
Department of Financial Services
Dept of Agriculture
Attorney General and Legal Affairs

11. SPURS Sunset: Functionality Transition
SPURS Function
Transition Timeframe *
Purchase Order Creation
Agencies are being transitioned off of PO creation in a phased approach, with all agencies being transitioned by 5/16/05.
Purchase Order and Requisition Functionality
End date for this function is currently set for 7/29/05.
The exception is Wave 1 Aspire agencies. There will be separate communications from the Aspire team regarding dates by which SPURS and MyFloridaMarketPlace activity must be closed out.
Purchase Order History
Transaction History will be available in SPURSView.
Statewide Vendor File Updates
End date for this function is currently scheduled to be June 30, 2006.
* As dates / timeframes change, these will be communicated to agencies

12. SPURS Sunset: Agency Activities
Open Orders (including multi-year purchase orders):
Guidance: All purchase orders, including blanket purchase orders and multi-year purchase orders will be maintained in MyFloridaMarketPlace going forward. For those orders that are currently open in SPURS, agencies should force receive/close by 7/29/05. Any purchase orders that will not be fully received and closed prior to 7/29/05 should be entered into MyFloridaMarketPlace.
Agency Activity: Each agency should review and develop a “close out plan” for open orders. Identify any open orders that need to stay open past the end of the fiscal year and begin keying it into MyFloridaMarketPlace. Wave 1 Aspire agencies should coordinate with their Aspire team contacts to confirm timeframe available for reviewing open orders.
Blanket Purchase Orders:
Guidance: Blanket Purchase Orders for the current fiscal year that exist in SPURS can remain in SPURS (as the PO edit functionality will continue to exist until August 1st for non Wave 1 Aspire agencies). New Blanket Purchase Orders that are being created for FY – 2006 will be entered in MyFloridaMarketPlace.
Agency Activity: All Blanket Purchase Orders for the upcoming fiscal year should be created in MyFloridaMarketPlace

13. Agenda Welcome / Introduction
Action Plan Update from 1/11 User Meeting
Aspire Update
Next Steps Regarding SPURS Sunset
Next Meeting Time / Location

14. Next Meeting Time / Location
Tuesday, March 8, 2005
Carr Building, Room 170
9 a.m. – 11 a.m.
Meetings will include a monthly update of SPURS Sunset activities and an Aspire Update