1. Jan. 20, 2017

2. Audio Setup

3. Chat Messages
If you have a question during the webinar, please type it in the chat window, preface it with ???, and raise your hand. This will help streamline the question and answer process. *

4. Participant Interaction* *

5. Closed Captioning

6. Save Chat or Whiteboard

7. Meeting AGENDA, Jan. 20, 2017
AGENDA: 12:00 – 12:00 – Housekeeping slides 12:02 – 12:10 – Introduction & Announcements – Lisa Beach, DECO President 12:10 _ 12:30 – Update from the chancellor’s office - LeBaron Woodyard, Dean, CCCCO 12:30 – 12:40 – Online Education Initiative’s Course Exchange update, and developing process for non-pilot school participation - Jory Hadsell, OEI Chief Academic Affairs Officer 12:40 – 12:59 – First to Launch in the Course Exchange - Jodie Steeley, Director of Distance Education and Instructional Technology, Fresno City College 12:59 – 1:00 – Final questions and announcement of next meeting date, Feb

8. DECO news & Announcements
Lisa Beach, President
DE Coordinators Org.
Executive Board:
Jodie Steeley, Susan Roig,
Joanna Miller, Allison Moore, Sarah Phinney
Contact
Website:

9. CCC DECO Updates and Resources
Consider submitting a proposal to OTC:
Register now for the free DE Coordinator Retreat on June 19, 2017:
Looking for Canvas answers/ideas? Remember to check the CCC Canvas Community:
Want to join DEC101?:
Find links to the results of the Faculty Compensation and Faculty Training surveys in the Discussion area!
Are you a non-pilot college with questions about the Course Exchange?: ge
Current Exchange Timeline = First 8 pilots: Spring 2017, next 16 pilots: Fall 2017, applications for more colleges to join: 2018

10. Chancellor’s Office Update
Erin Larson, Academic Affairs, for
LeBaron Woodyard, Ph.D.,
Dean, Educational Programs and Professional Development
Academic Affairs Division

11. State Authorization Network Update
Background – Consultation Council Digest n/2016_agendas/November/Digest-State-Authorization.pdf Deadline to introduce a bill this legislative session ( ) is February 17

12. Distance Education Technical Advisory Committee
Renaming to “Distance Education and Education Technology Advisory Committee” or DEETAC (per BOG Standing Order 409) GOAL: To improve access to- or college delivery of- distance education HOW: Recommend to the BOG changes or clarifications to statutes, regulations, guidelines or policy

13. Distance Education Technical Advisory Committee (continued)
Some issues proposed:
Residency for OEI Course Exchange (cross-enrollment)
Ensuring students are prepared to take an online class
Faculty preparation to teach in an online mode
Increasing student services for online students
Provide detail on regular contact, FERPA, accessibility and technology
TBA in the class schedule

14. Distance Education Surveys
Institutional Distance Education Survey
Covering
Distributed to DE Coordinators
Student Satisfaction with Distance Education
For students completing a DE course in Fall 2016
Random sampling from each college
College will provide to the CCCCO: student name, address, course ID, and grade obtained
Faculty Distance Education Survey
For any faculty who has taught a DE course

15. Tentative DE Survey Schedule

16. Questions? Thank you!
Send general inquiries to

17. OEI: Scaling the Consortium and Course Exchange
Jory Hadsell
Executive Director, OEI

18. UPDATE: The Course Exchange has launched!
2 of 8 “full launch” pilot colleges are live!
Fresno City College
Lake Tahoe Community College
Students have successfully enrolled!

19. Remaining “Full Launch” colleges:
Butte College
Coastline Community College
Foothill College
Mt. San Jacinto College
Shasta College
Ventura College

20. Implementation lessons learned:
Every college has its own set of circumstances that drive timing of implementation
Our original thinking about large cohorts going live at the same time did not account for local considerations
Staggered, custom implementation dates allows for better collaboration and sharing for colleges that come behind
“We will serve no wine before its time.”

21. Plan for scaling to remaining pilot colleges
16 remaining pilot colleges (originally from Tutoring and Readiness pilot groups)
Working with these colleges to help them reach “production ready” status
Site visits “Implementation Kick-Off”
Technical implementations (college adaptor and various technology upgrades required)
Program preparedness — align business workflows such as financial aid, A&R, creation of course sections
Review of courses for alignment to OEI Course Design Rubric, assistance with reaching accessibility compliance

22. Fall 2017 pilot Remaining 16 pilot colleges target date
First pilot of priority registration (8+) occurs in spring/summer for fall
Targeting initial round of financial aid automation
Expanding list of eligible Course Exchange courses (process currently under review with Steering Committee)

23. Expanding beyond the pilot
The OEI Consortium (currently 24 pilot colleges) is planning for expansion beyond the existing pilot colleges.
Multi-stage process:
Formalization of comprehensive OEI Consortium agreement (operating rules, member responsibilities, benefits, and reciprocity agreements)
Development of application guide for interested colleges
Solicitation of interest / applications from colleges (likely mid to late Spring 2017)
Earliest opportunity to participate: Spring 2018*

24. OEI Consortium Expansion
Considerations:
Early indications of what we’ll look for:
Readiness to move forward (technology, courses, fully informed and identified implementation team, etc.)
Full criteria still under development
Based legislative intent to scale, the goal is to prioritize those colleges that are best positioned and most ready to deploy
Details will be included in an application guide

25. A few noteworthy updates…
e-Literate blog post and explainer video focused on the OEI / CCC Course Exchange: consequences-californias-online-education-initiative/ Governor’s budget proposal includes additional ongoing OEI funding to continue funding full cost of Canvas beyond and to scale online services

26. Questions?
Ask away! Follow-ups:

27. Dr. Jodie Steeley, Director of Distance Education Fresno City College

28. Fresno City College — Clear for Launch!
Planned for October, 2016
Rescheduled for November, 2016
Hoped for December, 2016
Launched, January, 5th, 2017
(semester started Jan. 9th)

29. “Whether you believe you can or you believe you can’t, you’re usually right.” (Maybe Henry Ford) “Coming together is a beginning; keeping together is progress; working together is success.” (Probably Edward Hale, 1922) “An exhilarating roller coaster!” (Jodie Steeley) Looking for solace, collegiality, commiseration, support, cheering, a good kick…know where to find it or be on the look out.

30. KEYS TO SUCCESS OEI TEAM DEANS FACULTY @ONE OEI ADMISSIONS & RECORDS
FINACIAL AID
STUDENT SERVICES
DIRECTOR OF DE
IT-DISTRICT, LOCAL, AND CCCTECHCENTER
COLLEGE LAUNCH BUDDY
ADMINISTRATION

31. FIRST COURSES-2 years in the making
SOCI 1A (1 section late start)
ENGL 1A (3 sections/2 late start)
GEOG 2 (1 section)
ECON 40 (1 section)

32. Evaluation Survey
Help us improve the monthly DE coordinators meeting. Take this anonymous online feedback survey: /California-Community- Colleges-Chancellor-s-Office-DE- Coordinators-Monthly-Meeting- Feedback-Survey