1. MDI Steps to District Administration Sept 14, 2016
Introductions:
Marit : MDI coordinator, and Maddison Spenrath has moved on to working on expanding the MDI nationally, , Gillian Corless, Core Projects Director. Intro new staff Sarah Noon Ward, who is the EDI /MDI School Liaison. Hand it to Sarah to introduce herself.
MDI Steps to District Administration Sept 14, 2016

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There will be time for questions at the end, you can also ask questions anytime throughout by raising your hand to be unmuted by us, or type in a question in the questions box.
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Type in a question
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Select Telephone
Phone number, access code, audio pin.
Long distance charges will apply.
If your sound is not working, you can click the Telephone option and follow the dial in instructions.

4. Overview Timeline What’s new on the MDI?
MDI Teacher/Administrator Training
Moving to action with MDI data
A quick overview of todays webinar – key steps and Timeline to prepare for MDI data collection; what’s new and exciting; MDI teacher & admin training ; and moving to action with MDI data
Your role as district lead is to introduce the project to your schools, supporting data collection throughout the month of November and leading any action and follow up after.
So I want to take this opportunity to thank you for taking on this key role. We are here to support you so please be in touch if you have questions.
We have three new districts participating in the MDI this year, 14 returning school districts.
Arrow Lakes, Victoria and Nechako Lakes.
It is going to be our biggest year ever in terms of student numbers.

5. Timeline for District Administration
September
ISAs and GIAs to HELP
MDI Information letters
Survey administrators (teachers and principals)
Parents/Guardians (4 weeks before the survey is administered)
October
Class list uploads (webinar Sept 28th)
Teacher/Administrator Training and/or materials
Distribution of survey administration materials
November
Survey administration
Parent letters out by Sep 30. if they do go out later, the survey can be administered towards the end of the month, so there’s a bit of flexibility.
Teacher training at the end of October: up to you , but find it beneficial when districts get their teachers or principals together to do training, or we can provide training webinars after school during the last couple of weeks of October. Will send you links to those webinars when we send out the survey materials later this month.

6. https://youtu.be/SsQkcHavTYo

7. A Self Report questionnaire filled out by children themselves
A Self Report questionnaire filled out by children themselves. One question we hear is “Why grade 4 and 7 students?” These ages are particularly important to be able to prevent problems before they arise. They are both transitional periods in development in which we know there is increased risk but also increased opportunity to make a difference.
Things you should know about the MDI as a lead for the district:
 The MDI was developed here at UBC led by Dr. Kim Schonert-Reichl in collaboration with stakeholders in BC. We worked with UWLM, teachers, community members, parents and students as well as UBC researchers.
The MDI measures are based on decades of research in neuroscience, social and emotional learning, positive psychology.
 The validity and reliability of the MDI have gone through rigorous review process been published in peer refereed journals.
  The MDI is aligned with the new Personal and Social Competencies that are now a part of the new BC Core Competency Curriculum.
A self-report questionnaire completed by children in Grade 4 and Grade 7 measuring areas of development strongly linked to well-being, health and academic achievement.

8. About the It is… A population (or large group) measure
A way to understand trends in the development of children in the middle years
It is not…
An individual or diagnostic measure
A way to evaluate teachers or individual programs
MDI is a population-based survey
Tells us only about groups, neighbourhoods or broader geographic regions.
Allows us to see population trends in children’s well-being
Never used to evaluate individual children, teachers or schools!
Children fill out the survey themselves at school, it is administered by teachers or a principal.
Main overview – good place to stop for questions

9. https://blogs.ubc.ca/mdiadmin
We will have this blog ready with resources in the next week or two. Update pic
Has a section for school administrators and encourage you to check this blog regularly

10. District Lead’s Role Provide resources and communication on the MDI
Lead presentations/share training and resources
Organize data collection
Provide support to teachers and principals
KEY MESSAGES:
HELP’s role is of consultant and guide, we are here to provide you with ongoing support and resources to ensure smooth administration of the MDI and later dissemination and action on results.

11. 1 2 Information Letters Send to school principals:
Two letters - The letters include details of the project for administrators and parents.
- Administrators (principals and teachers)
Parents (available in 12 languages), that is circulated along with a parent infosheet.
Check the yellow highlighted portions to personalize the letter! Should be on school district letterhead, and also includes a space for a local district contact and a date for the withdrawal form (Oct 30th or 4 weeks after the letter is sent home, whichever is later).
A couple of words about the parent letter – rewritten it this year, with the objective to make it more readable and accessible to all parents , so that the consent process is clearer.
We also translate the parent letter to the 11 most common languages and the translated letters are being posted on the blog by the end of next week, you can send that link to teachers directly. They will also be posted on the HELP Parent Page for the MDI.
We also have a parent “infosheet” which summarizes the key aspects of the project, and can be sent along with the letter as well as posted on your school/school district website.
If parents do not wish their child to participate they are instructed to let their child’s classroom teacher know. The parent letter includes a parent withdrawal form on the last page which makes it easier for teachers to track parent withdrawals. We do not need to receive the withdrawal form, we ask that teachers and principals remove these students from the e-MDI.
Administrator Letter (for both teachers and principals)
Parent Letters for teachers to distribute
(12 languages available)

12. What’s new? School Reports are now online and almost instant!
Based on feedback from survey administrators we have added After School Care to the After School section of the survey
Voiceover function improved
Teacher and principal administration flexibility
-The ability to provide online reporting is the most exciting change this year. This means school reports will be available for you online in our system sometime in January ( check this). This means yours schools will have the data during the school year and will be able to put it to use, instead of waiting until the end of May!
-small survey addition, we have added After school care has been added to the examples in the section of the survey where we ask what children do after school until dinner time.
-We have fully moved away from paper data collection. We improve our online data collection system each year, we are moving away from paper as it is less secure, more costly and time consuming.
-we are continuously working to improve voiceover function: -We hope to have further improved the voiceover function with click to listen option, for students who need help with reading this can be a great help. Headphones required. Can be helpful to discourage discussion while filling out the survey.
-Reminder to book Lab time We recognize that computer lab time may be limited in some school districts so we recommend that you let schools know to book labs ahead of time during the month of November. The MDI takes 1 to 2 class periods to complete. Suggest booking 2 class periods or a double period for Grade 4 and 1 class period for Grade 7. Most students can complete the survey in that time though some take longer. Logging in the class can take 10 to 15 minutes.
Last year: added more flexibility for teacher and principal administration – same set of instructions and both can have access to all of the classrooms in the school (teachers can help set up other classrooms than their own).
We’ll now go into some detail around training resources.

13. MDI Training for Teachers and Administrators
MDI Administration Guide
Video
Training Slide deck
Webinar
Training/Resources for Teachers and Administrators.
We have some resources to support your teachers and administrators.
Many districts host training/information sessions for participating teachers and/or administrators, and have had good success in participation and engagement around understanding and use of data. We want to support the training that does take place, so please be in touch if you have any suggestions or requests for support around training.
All teachers/administrators receive the MDI survey administration guide, which contains all of the relevant information for teachers and principals to prepare for and administer the MDI.
When teachers and administrators log in to the e-MDI, the first thing they see is a brief instructional video (4 minutes) that goes through the key points of the process.
For those who are planning in-person sessions with administrators and/or teachers, we have a slide deck, modeled off of our EDI train the trainer model, which contains presenter notes for use during a workshop, information session or as part of a broader PD initiative. The slides will feature video clips of Kim Schonert-Reichl introducing social emotional fitness and the MDI.

14. e-MDI
The e-MDI website will be live at the end of the month, when class list uploads can begin so you can get teacher and administrators entered in to the website, and they can start accessing the website. Some districts use their MYEd BC person to help with this.
All of this will be covered on the Sept 28th webinar.

15. e-MDI users District Contacts
Upload class lists, reset teacher/principal passwords, track MDI progress and completion
Teachers (and Principals
Review/edit class lists, schedule survey, unlock survey, preview survey, print student passwords
Students
Complete survey online during scheduled time
A few level of users – we at HELP have access to everything so that we can help you should you need it
You as district contact can upload classlists, reset teacher/principal passwords, and track MDI progress in your schools, as well as completion

16. e-MDI Survey Administration Overview
Review class list
Schedule a survey time
Print student log ins
Prepare an alternative activity for students who aren’t participating
Administer the survey to students (can be over multiple sessions)
Follow up with student requests for help
This is the broad overview of administration and is covered in detail in all of our training materials.
The one key piece I will highlight is the student request for help protocol.
Because of some of the questions on the MDI around victimization and bullying, we ask children after they complete the survey if they would like help from their teacher or principal with a problem they might be having with other students for example. If they select yes, then a note is sent by to the classroom teacher and principal with the student’s name that requested help. This way the students can receive help privately. We ask teachers/principals follow the school protocol for assisting these students. We don’t track this unless the fails (bounces back), and we don’t need to know the outcome. We have heard that it is valuable in identifying students that had problems that teachers were unaware of.

17. Class list upload (October)
School Name
School Mincode
School Address
Teacher First Name
Teacher Last Name
Principal First Name
Principal Last Name
Child First Name
Child Last Name
Child PEN
Child Gender
Child Date of Birth
Aboriginal Status
Child Home Postal Code
Grade (4 or 7)
Special Needs
ESD
ELL
French Immersion
This is our class list upload, which is a template in Excel. Class lists are uploaded to the system so that teachers and principals can log in to update them and print off student passwords.
We have been in touch with MyEdBC to see if they can assist us in making this process smoother and easier for you as districts. We are hoping for an extract that you can use to create your class list upload sheet.
The system will be ready to start this process after the Sept 28th webinar.
Teacher and principal addresses are also uploaded to the e-MDI so that they can gain access to the system.

18. http://earlylearning.ubc.ca/mdi/ Update screenshot
Good resource to direct parents to

19. MDI Reports MDI REPORTS:
Data collected from the MDI questionnaires are combined in order to create reports for three different levels of geography: school, neighbourhood, and school district.
School Reports– Contain data specific to the population of children who participated in the MDI at an individual school. These reports are internal and are not released publicly. School reports can be shared with teachers, parents, and community partners at the discretion of the school district administration.
School District and Community Reports - Contain data representing all of the children who were surveyed within a school district. Data are aggregated and averages are reported at both the school district and the neighbourhood levels:
• School district data - Averages are reported for all children who participated within the geographic school district boundary.
• Neighbourhood data -Averages are reported for all children living within a particular neighbourhood. These data are aggregated using children’s home postal codes, not by where they attend school.
School District and Community Reports are made publicly available at:
A Guide to Understanding MDI data: HELP has created a companion document called “A Guide to Understanding your MDI Results” to help answer questions about the MDI and its application in schools and communities, including: When and why was the MDI created? How are MDI questionnaires collected and stored? How are the data analyzed and scores calculated? The guide is available on the HELP website:
© 2015 Human Early Learning Partnership

20. Moving to Action with MDI Stories
Share your story: mdi/ Building Tools for Action Slides for community presentations
As more school districts and communities work with MDI data, we receive requests to hear stories and share connections between school districts and communities around activities and initiatives that are taking place across BC. We know districts like to hear what other districts are doing with their data.
We’ve also heard a lot of stories to date through our discussions with you and community partners.
We have started gathering stories and adding them to our tools for action which is being expanded, and in community presentations.
Please share your story through the link or feel free to pass on to any colleagues or community partners.

21. Thank You!
If at any time you have questions or concerns about the survey process, instrument, or reporting, contact us. We will be happy to assist you.
Marit Gilbert Sarah Noon-Ward
MDI Project Coordinator MDI School Liaison
Gillian Corless Sally McBride
Implementation Manager Knowledge Translation Manager
Main contact:
(604)