1. HOW TO WRITE PROJECT PROPOSAL – FORM AND STYLE

2. NATURE OF PROJECT
Completion of groundwork commences project proposal writing based on nature of project
Format
Project design and outline
Grant application requirements
Funding

3. FORMAT and PARTS Title Page (for proposal of 3-4 pages) Project title
Name of lead organization/potential partners
Place and date of project
Name of donor (if available) to whom proposal is addressed

4. FORMAT and PARTS WHAT IS A GOOD PROJECT TITLE? Short Concise
Refer to key project result
State the leading project activity
Give an effective snapshot of project

5. FORMAT and PARTS
Content Page (table of contents for proposal of 10 pages or more)
To find quickly relevant parts of proposal
To contain sections and pages of document

6. FORMAT and PARTS
Abstract ( a short project summary from 10 lines to 2 pages, to include)
Problem statement
Project objectives
Implementing organization
Key project activities
Total project budget

7. FORMAT and PARTS
Context (describes social, economic, political and cultural background)
Contain relevant data from research
Multi sources of data
Large amount of data put in the annexes

8. FORMAT and PARTS
Project Justification (rationale provided for the project)
Problem statement to make a “case”, explanation of the needs to be addressed
Priority needs arising from the problem (must)
Proposed approach/strategy to solve the problem

9. FORMAT and PARTS
Presenting Organization (giving capacities and capabilities of implementing organization)
Analysis of organizational strengths
Participatory planning/team work
Organizational track record

10. FORMAT and PARTS Project Aims (from goal to results)
hierarchy from goal, to objectives, to activity, to results
e.g. - to improve the quality of life (goal)
- to improve quality of water supply (objective)
- by laying 10-km pipe from source to tap (activity)
- 1,000 families have clean and potable water (outcome)

11. FORMAT and PARTS Target Group (beneficiaries of project)
Provide detailed description of size and characteristics of target groups
Target group composition analysis based on age, gender, income, etc

12. FORMAT and PARTS
Project Implementation (describe activities and resource allocation)
Activity plan to include list of project activities and Gantt Chart
Resource plan provides the means for the project including the line-item budget (LIB)

13. FORMAT and PARTS Preparing An Activity
List all project activities in a single list
Break activities into manageable tasks/sub-activities for resource estimation
Clarify sequence and dependence of interrelated actions
Draw up a timeline for each task from start-up to completion

14. FORMAT and PARTS Preparing An Activity
- Summarize scheduling of main activities and plan the timing
Use milestones to provide a measure of project progress and targets to aim for
Define type and level of expertise for each task
Allocate tasks among the team in consultation with members of this team

15. FORMAT and PARTS
Budget (itemized summary of income and expenses over a period of time)
Income as financial asset as source of support for the project
Expenditures are anticipated costs in project implementation as reasonable reflection of activities

16. FORMAT and PARTS Budget Categories
Direct costs associated with an activity (e.g. conduct of seminar)
Operational costs related to internal activities of the project
Units, Quantity Per Period and Estimated Units Costs are needed to calculate costs associated with any of the two categories

17. FORMAT and PARTS
Line-Item Budget (LIB) refers to types of expenditures
Personal Expense (PE) for hiring personnel and consultants
Maintenance and Operating Expense (MOE) for internal affairs of project, supply and materials
Capital Outlay (CO) for cost of equipment, facilities and other fixed assets
Miscellaneous Expense (ME) for those which do not fall under the above

18. FORMAT and PARTS
Monitoring and Evaluation (setting of indicators for expected results of the project)
How and when to conduct monitoring/follow up project progress
Methods to use in evaluation and monitoring
Who will do the evaluation

19. FORMAT and PARTS
Management and Personnel (description of project personnel)
Individual roles of each project personnel
Communication mechanisms that exist between and among them
CVs and resumes attached to the annexes

20. FORMAT and PARTS
Annexes (important information but too large to be included in project proposal)
Analysis related to the project (e.g soil topography)
Policy documents an strategic papers (e.g. law creating water district)
Information on organization (e.g. Annual Report, brochures)

21. FORMAT and PARTS
Annexes (important information but too large to be included in project proposal)
- Information on personnel (e.g. CVs)
Maps of location and target area (e.g. Barangay clusters)
Management forms and structures (e.g. Org. Chart)