1. LGBT Academic Record Management
Jack Miner
The Ohio State University

2. Infrastructure at Ohio State
Multicultural Center (includes LGBT specialist/center)
Office of Diversity and Inclusion
Faculty and Staff Organization
Alumni Organization: Scarlet & Gay
Gender & Sexuality Studies (academic department)

3. Infrastructure at Ohio State
10 Scholarships for LGBT students
LGBT History Month, Transgender Day of Remembrance, Coming Out Day, Rainbow Graduation
Preferred Name
Declaration of Gender Designation Change

4. Name and Gender Changes
Legal Name Changes
Preferred Names
Gender Marker Changes (OSU form)
ERP Solutions/Practices
Policies and Procedures
What are your experiences?

5. Dear Colleague Letter
Title IX
Treat consistent with gender identity
FERPA
Name changes

6. Data
IPEDS Technical Review Panel

7. Preferred Name
Where does it appear?
Who has access to legal name?
Training
Dependencies

8. Preferred Pronouns
AACRAO Task Force
Examples
ERP Solutions/Practices
Policies and Procedures
What are your experiences?

9. Why ask sexual orientation?
Philosophy
Logistics

10. Process
Committee formed by Enrollment Services
Investigation and recommendations
Briefing executive cabinet
Briefing Board of Trustees and key legislators
Formal recommendation and approval
Specifications for Development
Communication Plan

11. Process
17 months from first meeting to Common Application going live
26 months from first meeting to available data & SIS capability

12. Considerations
Logistics & Programming (Common Application and SIS)
Timing
Question Text
Number of Questions
Political Implications/Risks
How to use data
Access to data
Self Service
Marketing and Communication

13. Question Text
Do you consider yourself a member of the LGBTQ (Lesbian, Gay, Bisexual, Transgender, Queer, Questioning) community? – For informational purposes only; no information you provide will be used in a discriminatory manner.
Yes No
Prefer Not To Say

14. Rejected Question Text
For those who answered “Yes”
Do you identify as a member of the Transgender Community?
Yes No
Prefer Not To Say

15. Logistics
“Extra” user defined question within Common Application
Self Service within Peoplesoft
Available in Data Warehouse

16. How does it appear in PeopleSoft?

17. How does it appear in PeopleSoft?

18. How does it appear in PeopleSoft?

19. Data Considerations
Treated like race and ethnicity data
Limited access to campus community
Limited access within Data Warehouse
Who “owns” the data?
Who is the data steward?
How can it be used?

20. Recruitment, Retention & Graduation Recruitment
Opportunities
Recruitment, Retention & Graduation
Report similarly to other diverse populations (eventually)
Recruitment
Targeted opportunities for yield
Marketing of LGBT opportunities
Marketing of Scholarships
Retention
Targeted retention and success programs
First & Second year programs
LGBT student organizations and events

21. Opportunities – Data Requests
Recruitment, Retention & Graduation
College or major specific events
Ambassador programs
Local events
Orientation events, first year events
Ongoing communications

22. Communication Considerations
Tie to our diversity goals
Not used in a discriminatory manner
FERPA reminder
Media or internal?
Talking Points for leadership

27. Communication Considerations
When students identify, who communicates?
Communication overload & strategies
Ongoing communication about SIS option for those who want to change or update their status.

28. LGBT Specific Recruitment site and materials College Fairs
Follow Up
LGBT Specific Recruitment site and materials
College Fairs
Market points of pride
Top 10 school for LGBT students (Advocate)
5 out of 5 starts (Campus Pride Index)
Top school for Transgender students (Advocate)
Columbus: 15th Largest City and 15th largest LGBT population
Recruitment and Retention goals

29. Community Wide
Alumni and donor designation
Athletics participation in Columbus Pride
Athletics “You Can Play” campaign
Leadership advocacy on legislative and political issues

30. Director of Operations Office of the University Registrar
Questions
Jack Miner
Director of Operations
Office of the University Registrar