1. TOWNSHIP OF DOURO-DUMMER 2017 CAPITAL BUDGET
                                           
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Presented to Council
October 17th, 2016
8:30 am

2. Agenda Council Direction/Comments
1. Capital Projects Year Forecast
2. Public Works
3. Administration – Town Hall
4. Emergency Services
5. Library
6. Parks & Recreation
7. Misc Items
9. Budgeted Expense
10. Trans to Reserves
11. Budgeted Revenue
12. Trans from Reserves
13. Levy Requirement
Council Direction/Comments

3. Notes:
The operating budget in most cases has a 2% increase over the 2016 budget.
Managers will be fine tuning their operating budgets for the next presentation
Town Hall Roof 35000
Signs
Warsaw Cooling System $7000

4. Tangible Capital Assets
TCA - Tangible Capital Assets > $5,000
The focus of this presentation is to introduce the 2017 capital projects and purchases.
The Managers were given an asset listing for assets do to be replaced in 2017 as well as a listing of assets that are past due to be replaced. These were provided as a budgeting tool for the managers. There are several assets in our inventory that are not listed on the 25 year forecast.

5. 2017 Capital Items from 25 Year Forecast
AMP Phase I Road Deficit $180,107 AMP Phase II (56, =37283 moved to 2018) $19,000 #20 Roads Truck $220,000 Douro CC Roof $153,000 Public Works Facility $1,075,000 Public Works Tender Documents$100,737 Postage Meter $6,000

6. 2017 Capital Items from 25 Year Forecast
Bunker Gear (10 sets) $23,000
Medi #5 Stn #5 Lake $53,000
Tanker Stn #4 Warsaw
(1994) (From 2016 Approved) $285,000
Funded through Reserves $2,114,844

7. Public Works Capital Surface Treated Roads
Sawmill Road – Sect 68 – 2.3 km
3rd Line Dummer to 4th Line Dummer
Double Coat $85,875
Golf Course Road – Sect 5 – 1.7 of the 2.2 km
McCrackens Landing Rd to Barnes Rd
Double Coat $59,500
Douro Eighth Line – Sect km
County Road 4 to Nassau
Double Coat $28,000

8. Public Works Capital Surface Treated Roads
Division Road – Sect 13 – 1.3 of 5.3 km
Indian River Line to Douro Third Line
Patch, single coat and brushing $35,150
Clifford Road – Sect 39 – 2 km
Third Line South Dummer to South St.
Brushing, Ditching, Gravel Prep $78,487
Lynch’s Rock Road – Sect 126 – 2.8 km
Douro Fifth Line to Douro Third Line
Single Coat
$49,000
Indacom Drive $24,368

9. Public Works Capital Surface Treated Roads
Douro Third Line – Sect 127 – 1.3 km Lynch’s Rock Rd to County Rd 4 Single Coat $22,750 Douro 9th Line Road – Sect 164 – 1.2 km County Road 4 to Division Rd Gravel and Double Coat $64,753 South Bay Road – Sect 74 – 1 km County Road 6 to North Limit Gravel and Double Coat $66,302

10. Public Works Capital Gravel Roads
Eighth Line Road South Dummer – Sect 19 – 3.6 km
Webster Road to North Limit - Gravel $70,888
Eighth Line Road South Dummer – Sect 201 – 2.9 km
Webster Road to County Road 8 – Gravel $39,171
Third Line Dummer – Sect 64 – 1.5 of 2.1 km
Caves Road to County Road 6 – Gravel $33,652

11. Public Works Capital Gravel Roads
Douro Fifth Line Road – Sect 137 – 1.3 km Centre Road to North Limit Brushing $13,903 Douro Fourth Line Road – Sect 135 – 3.9 km County Road 4 to North Limit Brushing & Ditching $97,394

12. 6th Line of Dummer Pit Rehabilitation
Ministry Of Natural Resources Directive
3 Year Project
Approximately 637 feet
Building Slope and Top Soiling Project$60,000
$26, 665
$16, 660
$16, 660

13. Public Works Capital Gravel Roads
Twelth Line Road South Dummer
Sect 24 – 6.3 km Highway 7 to North Limit
Sect 203 – 2.2 km Highway 7 to 12th Line Road South Dummer (road allowance)
Sect km Forced Road to Private Lane
$1,000,000
OCIF funding application - $835,440
Township Expense not funded – Land acquisition - $9,000, legal - $10,000, 10% - $83,544, HST - $17,600, Labour

14. 12th Line Dummer – OCIF Funding
An application for OCIF funding will be submitted by October 21, 2016 for reconstruction of the 12th Line of Dummer. We are eligible for $1,890,319 top up funding. If successful the funding is for 90% of the project cost.
The Township’s portion would be the remaining 10% plus ineligible costs such as land acquisition, legal fees, finance charges

15. Roads Needs Study
The last roads needs study was completed in It’s recommended to have the roads appraised every 5 years. It seems that with funding programs asset appraisals are part of the process. It is a good risk management practice. It is estimated that a roads needs study would be $15,000.

16. GPS – Vehicles/Equipment
Annual Patrol software costs $4,000
Initial Patrol Setup $1,300
Tablet $1,200
Labour to monitor
Hardware/Software $25,000
Risk management – reporting
Total GPS = $31,500
Roads Truck $220,000
Funded with Capital Reserves $220,000, Taxes

17. Gravel Pit - Licensing
Over the next 7 years the Township will be applying for licensing to crush and extract gravel from the newly purchased gravel pit.
Until a consultant is hired the costs are unknown at this time.
Rough estimate: $250,000
Funded through reserves.

18. Total Public Works Capital Work
To summarize the 2017 Road Capital work:
Surface Treated Roads: $514,185
Gravel Roads: $415,007
12th Line of Dummer $1,000,000
Total Road Project Capital: $1,929,192
Funded with: Gas Tax $210,000, Reserves $139,368, OCIF Funding $50,000, OCIF Top Up $835,440, DC $25,000,Taxes
Reserves: 25 year forecast $164,000, Construction $164,000, Indacom $129,841
Dc development charges

19. Emergency Services Capital
Fire Hose $5,000 Grass Fire Skid Unit $4,000 Donwood Parking Lot $19,000 Dry Hydrant Modification 3 locations $5,000 Bunker Gear $23,000 Medi Van Stn 5 $53,000 Tanker Stn #4 Warsaw $285,000 Total Capital $394,000 Funded with DC $9,000, AMP Phase II Reserves - $19,000, Capital Reserves $371,000, Fire Reserves 10,000, Taxes

20. Library Capital
Books (Including E-Books) $13,500 Defibrillator $1,800 Computer $1,000 Funded with DC $5,000, Taxes

21. Warsaw & Douro CC Capital
Parking Lot Retaining Wall (2016) $30,000 Compressor Cooling System $20,000 Funded with Taxes Douro CC Roof $153,000 Funded with Capital Reserves

22. Parks and Recreation
Douro North and South Park Entrance Rehabilitation $9,500
University Student to complete Recreation Master Plan $20,000
McCrackens Landing Parking $3,000
Clintonia Park Equipment $25,000

23. Administration/Council
Canada’s 150th Celebration with County/Township $5,000 Township Event Day $7,000 Climate Control Adaptation Project $7,000 Funded with $7,000 funding, Taxes Postage Meter $6,000 Funded with Capital Reserves

24. Miscellaneous Items
Centre Dummer Cemetery and Historical Committee - $10,200 I am waiting for details of the Historical Committee requests. Funded with Reserves

25. Policing
Good news – There will be a small increase in policing costs from $4,000 A wage settlement has been settled: %, 2018 – 1.75% 2016 – Estimated Billing Cost per Property $ – Estimated Billing Cost per Property $ Total 2017 Estimated Billing: $1,029,720

26. Budgeted Expense Requirement
Investment in TCA $4,020,629
Operating $5,650,031
Transfer to Reserves $ 939,373
Total Expenses: $10,610,033

27. Budgeted Transfer to Reserves Details
25 Year Capital Forecast $582,739 Rd Equip Reserve $ 55,788 (This is from the Equip Rental Rates less the expense of running the equipment) Gas Tax Reserve $216,746 Retirement Benefits Reserve $ 7,100 Policing Reserves $ 5,000

28. Budgeted Transfer to Reserves Details
Severe Weather Reserve $ 25,000 Election Reserve $ 10,000 Solar Panels $ 25,000 Self Insurance $ 12,000 Total Transfer to Reserves: $939,373

29. Budgeted Revenue
Revenue $ 1,057,173 (Contracts, Permits & Fees, Rental, Sales, Other) Internal Equipment Rental $ 512,486 Federal Grants (Gas Tax) $ 216,746 Provincial Grants (OMPF) $ 600,000 Provincial Grants (OCIF) $ 885,440 Provincial – Library, RIDE, Climate$ 29,808 Transfer From Reserves $2,549,412 Total Revenues: $5,851,066
OMPF – 581, amount
OCIF – Formula Bases $25,000
Gas Tax
Changes location of Internal Equipment Rental

30. Budgeted From Reserves Details
25 year forecast $2,114,814 Development Charges - Roads $ 25,000 - Library $ 5,000 - Parks $ 2,000 - Fire $ 9,000 Fire Reserve $ 10,000 Gas Tax Reserve - Roads $210,000
2015 Tax Rate Error

31. Budgeted From Reserves Details
Self Insurance $ 12,000 Parkland $ 5,000 Retirement Benefits $ 7,000 Cemetery Reserve $ 10,200 Road Construction Reserve $139,368 Total $2,549,412

32. Budgeted Levy Requirement
2016 Budgeted Requirement from Tax Levy: $4,329,485
2017 Estimated Requirement from Tax Levy: $4,758,967 Increase for 2017: $ 429,482
This is a required levy percent increase of 9.9%

33. Increased Residential Household Cost
On each $100,000 of assessment this would equal a $32.11 increase from
Changed from $26 to $16 per $100,000

34. Council Comments/Discussion