1. SLCAO Special General Meeting
Executive Committee
April 30th, 2016

2. Executive Summary The Concept The Opportunity The Potential
Getting the Association more recognized and positioned for expansion
Public and Private Sector funding
Increased member satisfaction
Leading Sri Lankan cultural Association in North America
A financially stable and accountable institution

3. What We’ll Cover Today Distribution of new Bylaws to attendees
Review of the new Bylaws
Review opinions of members
Collect considerations for AGM in October
Vote on the new Bylaws
Other business
Adjourn meeting
Refreshments

4. Our Current Constitution
History of Amendments
1st AGM 26th May 1977
2nd AGM 28th May 1978
3rd AGM 27th May 1979
SGM 5th July 1980
15th AGM 26th May 1991
16th AGM 18th October 1992
SGM 7th April 2002
AGM th November 2006
AGM 27 October 2013
AGM 2nd November 2014

5. SLCAO Registration Timelines
Registration Committee formed
AGM 2013
Registration of SLCAO was addressed as a need
AGM 2014
Contact Lawyers/ Create new ByLaws Failed SGM
August 5th 2015
Contact Lawyers/ re-do new ByLaws and review at EC Meeting
March 25th 2016
SGM April 30th 2016

6. Costs of Incorporation
Costs of Law fees $900
NUANS Name search for 2 searches $40
Costs of 2 SGMS
(Hall/printing/other) $250

7. SLCAO Constitution Issues Solutions
Contained sections that are redundant and are not legally acceptable to incorporate
Contained sections and wording that are not acceptable for Corporations Canada
Solutions
Consult Mrs. Sarah Peiris of Francis and Francis Law Firm in Ottawa
Consult tax, accounting experts and community leaders

8. Proposed New Bylaw Framework
Define Board of Directors and Executive Committee
Wording Changes for committees
Extended SLCAO objectives
Maintain similar governance style of SLCAO that has prevailed for many decades
Introduce provisions for future proofing of Bylaws
Include provisions for future borrowing/mortgages
Limits the liability of Executive Members

9. Main Differences Constitution
Board of Directors is the same as Executive Committee Members
ByLaws
There is an Executive Committee that comprises the Board of Directors and Committee Chairs

10. SLCAO Objectives Constitution
* The objectives of the Association shall be to promote social, cultural, recreational and economic welfare of members,
* to assist newly relocated Sri Lankans or former Sri Lankans in whatever ways possible and to create, maintain and promote an awareness of the contribution of Canadian and Sri Lankans and former Sri Lankans resident in Canada to each other by promoting special activities,
*to help people live in Canada as well as outside Canada in disaster situations, and to undertake any other activities, which in the opinion of the Board of Directors, will further the interests of the Association.

11. SLCAO Objectives Articles of Incorporation
To promote social, cultural, recreational, and economic welfare of members;
Assist newly relocated members of Sri Lankan origin in Ottawa to better integrate into the broader Canadian Society
Contribute to the preservation and awareness of the Sri Lankan cultural heritage
To undertake special projects to help deserving segments of the population living in Sri Lanka and
To help people affected by disaster situations either in Canada or elsewhere
To undertake any other activity by organizing, launching, assisting and/or promoting special or continuing activities at the discretion of the Board of Directors that will foster the interests of the Corporation and it’s members

12. Current Executive Committee and Board of Directors
President
Vice President
Chair Sports Committee
Secretary
Chair Cultural Committee
Treasurer
Chair Ottawa West
Director Membership
Chair Ottawa East
Director Communication and Technology
Chair Ottawa South
Past Executive and Current Ex- Committee member
Chair Youth

13. New Executive Committee
President
Vice President
Chair Sports Committee
Secretary
Chair Cultural Committee
Treasurer
Chair Ottawa West
Director Membership
Chair Ottawa East
Director Communication and Technology
Chair Ottawa South
Past Executive and Current Ex- Committee member
Chair Youth
Board of Directors
Committee Chairs

14. Quorum at Board Meetings (same as new/old)
Either President or Vice President
Secretary or another Director to whom the Secretary has delegated
Treasurer or another Director to whom the Treasurer has delegated

15. Closing comments and review comments from the present members