1. Exploring Excel Chapter 7 Automating Repetitive Tasks: Macros and
Visual Basic By
Robert T. Grauer
Maryann Barber
Exploring Microsoft Office Exploring Excel Chapter 7 1

2. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Objectives (1 of 2)
Define a macro
Record and run a macro, view and edit a simple macro
Use the InputBox statement
Use a keyboard shortcut, and/or custom toolbar to execute a macro
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3. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Objectives (2 of 2)
Describe function of Personal Macro workbook
Use the Step Into command to execute a macro one statement at a time
Use Copy and Paste to duplicate an existing macro
Use Visual Basic IF and DO statements to make decisions
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4. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Overview
Use macros to avoid repetitious tasks
Macro is a set of instructions for Excel
Macro instructions are written in the Visual Basic Programming Language
Use the macro recorder to create macros
Create more powerful macros
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5. Introduction to Macros
Macro recorder stores Excel commands
Macros are written in Visual Basic
Macros can be displayed with Visual Basic Editor
Use Project Explorer to locate macro modules
Statements appear in Code window
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6. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Macro Statements
A Macro always begins and ends with
Sub statement; End Sub statement
Comments begin with apostrophe (‘)
Range selects the starting or active cell or cells in Excel
To perform multiple actions on the same object use
With statement; End With Statement
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7. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
A Macro
Project Explorer upper left; Visual Basic on right
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8. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Hands-On Exercise 1
Create a Macro
Record the Macro
Test the Macro
Start the Visual Basic Editor
Simplify the Macro
Create the Erase Macro
Shortcut Keys
Edit the Macro
Step through the Macro
Print the Module
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9. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Record Macro
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10. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Testing the Macro
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11. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Cell References
Relative versus Absolute references
Make sure to specify cell references
Absolute cell address are constant; Relative cell address change
Visual Basic uses Offset to indicate space from active cell
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12. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Cell References
Relative references
ActiveCell.Offset(1,0).Range(“A1).Select
Relative reference above means the cell one row below the active cell
Absolute references
Range(“A1”).Select
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13. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Hands-On Exercise 2
Record Relative References
Record the Macro
The Personal workbook
Edit the Macro
Test the Revised Macro
Add a Custom Tool Button
Test the Custom Button
Exit Excel
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14. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Hands-On Exercise 3
Data Management Functions
The Create Name Command
The Go To Command
Record the Macro
Record the Macro (Edit Clear Command
Record the Macro (Advanced Filter Command)
View the Macro
Assign the Macro
Test the Macro
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15. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Hands-On Exercise 4
Enable Macros
Copy the Chicago Macro
Create the Manager Macro
Run the Manager Macro
Assign a Button
Test the Buttons
Create the Chicago Manager Macro
Change Button Properties
Print the Workbook
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16. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Other Macro Features
Statements are color coded
Visual Basic toolbar has seven buttons
Customize the Visual Basic toolbar
Step Into Command helps you debug a macro
Opening a file with a macro will prompt a question about viruses
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17. Loops and Decision Making
Including IF and Do statements allows for testing
IF statement tests a condition and provides a positive and negative
DO statement repeats a block of statements until a condition becomes true
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18. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Hands-On Exercise 5
The ClearColor Macro
Record the Highlight Manager Macro
View the Macro
Test the Macro
Add the IF Statement
An Endless Loop
Complete the Macro
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19. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Summary (1 of 2)
A macro automates a repetitive task.
Macros are written in Visual Basic programming language
Generic macros should be stored in the Personal Macro workbook
Exploring Microsoft Office Exploring Excel Chapter 7

20. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Summary (2 of 2)
Macros are run with a toolbar, keystroke or a button.
Comments contain reminders to the programmer.
More powerful Excel macros can be programmed with IF and DO Visual Basic statements
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21. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Practice with Excel
Finished Employee List
Finished Advanced Macro workbook
Corporate Totals
The Power of Macros
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22. Exploring Microsoft Office 2000 - Exploring Excel Chapter 7
Case Studies
Spreadsheet Solutions
Microsoft Word
Starting Up
Dade County Metro Zoo
Antivirus Programs
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