1. Undergraduate Academic Advising for Advanced Scheduling 2017
Barbara Cobb, Coordinator of Academic Advising
Renae Duncan, Interim Provost
Advising Committee
Emre Bahadir, Lori Ballard, Gina Claywell, Linda Johnsonius, Felecia Jones, Ryan Morrow, Kathy Stanczyk, Ed Thome, Peggy Whaley

2. Advising Website and Checklist
“Your Advisor, Your Responsibilities”
How to Read a RACR (student and advisor)
Advising Checklist
Resources for Academic Advisors AND Students
Refer students to Advising Website for dates, forms, information, bulletins, tutoring, counseling, how-to, and more.

3. University Bulletin Review your advisees’ programs in Bulletin
Student may choose any Bulletin in force (may move forward or backward)
Bulletin expiration dates on Registrar website
“Academic Degrees and Programs” chapter Degree University Studies Approved University Studies Course List
Areas, Majors, Minors in your program
Courses : know what is offered when and prerequisites

4. To email Advisees myGate Teaching/Advising tab, Advisee Listing
At top of Advisee Listing:
icon

5. Include in email to Advisees:
Advising Website For Students:
Your Advisor/Your Responsibilities link
Who is my advisor?
What is academic advising?
Student responsibilities
Advisor responsibilities
Also include: Scheduler link (see Adv website for instructions)
OR Open Advising Hours/location
OR other instructions on how to schedule advising
Timetable for Advanced Scheduling (see Adv website)
Plan tools and other program-specific information

6. Before Meeting Advisees: RACR
See Advising website, Menu, For Academic Advisors, How to Read a RACR Review RACR in advance Be sure advisees use RACR to plan Use Notes feature to record advice given

7. Use RACR to check progress to degree
Your program MAY require more than 120 credit hours to complete all requirements.
Your program MAY require fewer than 120 credit hours; unrestricted electives may be needed to reach 120 credit hours.
Check GPA; advisees may need to retake courses to meet GPA requirements.
Ask if advisee is succeeding in all current courses; MAP-Works includes
Midterm grades, Referrals, Academic Updates, which may indicate problems.

8. RACR and Transfer Courses
Transfer courses with prefixes
TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED
are courses that do not have an established
Murray State equivalent.
See Transfer Advising on Adv website for courses already evaluated.
Transfer courses may appear in “Unrestricted Electives – Additional Hours Toward Degree” at bottom of RACR (after area/major/minor, before “Insufficient and Withdrawals”)
Evaluate these courses for equivalency and use Course Exception form to move them.
Contact for help with fixing the RACR.

9. Transfer Course Equivalencies
If course is equivalent, contact the Transfer Center
(course will be evaluated and added to equivalency for ALL FUTURE evaluations)
If course should be substituted for University Studies for THIS STUDENT ONLY, use the University Studies Course Substitution form
If the course should be substituted for a course in your program, use the Registrar Course Exception form
Forms may be linked from the Advising Website

10. Transfer-In Level Remains!
If a 200-level course
from another institution
is substituted for a
300+ course at MSU,
the course will NOT count
toward 300+ credit hours
for graduation.

11. Contact msu.racr@murraystate.edu
RACR “What-If”
“What-If” allows student and/or advisor to view a RACR for a different area, major, track, program, minor
Instructions for What-If at
Problems with RACR?
Contact

12. Before Meeting Advisee: Schedule of Classes
Schedule of Classes: check for availability of
specific classes for students in your program
Schedule can be found on
myGate Teaching/Advising
myGate Academics (student)
RacerNet

13. Advising Session Meet with every student
Use RACR and the Bulletin to help student choose classes
Know prerequisites and help students plan accordingly – create/use Plan
Make sure student is making progress
Discuss strengths, weaknesses, successes, challenges (Mapworks can help here)
Discuss career/professional plans
Discuss internship/education abroad/away

14. Advanced Scheduling See Advising Website for Scheduling Calendar
Student Registration Status: myGate/Academics
Date/Time student may register
Holds
Academic Standing/Status
First Summer O sessions are April 21-22
Students should register BEFORE Summer O!

15. 15 credit hours per semester toward
Area, Major/Minor, University Studies
= 120 hours in 8 semester
= Graduation in 4 years
Tuition model
credit hours flat rate full-time tuition
Adjust advising accordingly
Students may need to pay for extra credits.

16. Full-Time Status Bursar: Full-Time = 12 credit hours NON-WEB
Housing: Full-Time = average 12 hours per semester, Fall / Winter / Spring
Scholarship: rules vary; be sure that student knows how to stay in good standing
International: rules vary; be sure that student knows requirements
Veterans: Full-Time = 12 credit hours; no WEB remedial/developmental allowed

17. Refer Advisees to the Experts!
Be an expert in Academic Advising for your area, major, programs, certifications, etc.
When the topic is outside of the above expertise – housing, mental health, scholarships, loans, etc. – use Academic Advising website to refer advisee to the appropriate expert
Concerns: Referral to Retention (Mapworks)
Advising website has Counseling info link

18. Advisor Hold After successful advising, clear Advisor Hold
myGate, Teaching/Advising, Advisee Listing (or use Student Search)
Click HERE
Released looks like this:
If you do not see Release Advisor Hold, contact the Registrar
If you clear a hold that should not have been cleared, contact the Registrar to reset it

19. Declaring Area, Major, Minor
45 Credit Hours: Student MUST have Area or Major declared before Advanced Scheduling.
60 Credit Hours: Student with a Major MUST have MINOR or second Major declared before Advanced Scheduling.
Change of Area/Major: see Advising Website, Forms
Change of Minor may be done on same form; student MAY change Minor without advisor signature at the Registrar’s Office.

20. Advising Honors College Students
Honors Sequence REPLACES University Studies
See RACR for Honors Sequence
Honors Students MUST enroll in AT LEAST ONE Honors Sequence course EVERY semester until Honors Sequence is complete
Honors Program students register on the first day of Advanced Scheduling
Be proactive in helping Honors students match Honors Sequence courses and prerequisites
If Honors Sequence disappears from an Honors Program student’s RACR,
the student should contact the Honors Office immediately.

21. Quick Links – Five Top Links
Registrar / RACR
Registrar: Tracy Roberts
RACR: Ashley Rogers
Transfer Center
Director: Maria Rosa
Transfer Evaluator: Jennifer Husemann
International Student Advising
Director: Bill McKibben
Mapworks / Referrals / Retention
Director: Peggy Whaley
Academic Advising
Coordinator: Barbara Cobb

22. Additional help is always available! Please contact:
RACR: Ashley Rogers
Mapworks / Referrals: Peggy Whaley
Academic Advising: Barbara Cobb
We are here to help!