1. Policies and Procedures Related to Student Issues Christine Reed Davis, Dean of Students Larry Gourdine, Assistant Dean of Students Kristan Holzman, Withdrawal Advisor Thursday, August 4, 2016 New Administrator Orientation
Introductions

2. Dean of Students Office
Who are we, and
what do we do?
We are more than the “principle’s office”
NAVIGATE
·         We help students navigate their Niner Experience – and that journey can take many paths
·         Several different programs within our Office
Orientation
Parent & Family Programs
Fraternity & Sorority Life
Off Campus & Volunteer Outreach
Minority Support Services
Veteran Student Support
Women’s Programs
Latino Student Support
Student Conduct
·         We help connect students to different leadership and recognition opportunities
o   Peer mentoring leadership positions
o   Honors and awards
o   Commencement Speaker & Bell Ringers

3. Noble Niner Guiding principals for our conversations with students
The Noble Niner = 9 tenants that we want students, faulty and staff to aspire to during their time at UNC Charlotte and beyond
Developed in 2007 by students and approved by the Board of Trustees

4. How We Can Help Faculty Department meetings/trainings
Role of Dean of Students Office
Information on Code of Student Responsibility and Code of Academic Integrity
Information on reporting student behaviors of concern
Discussing how to handle disruptive classroom situations
Presentations to classes

5. FEDERAL POLICIES

6. Federal Policies
Family Educational Rights and Privacy Act (FERPA) - Federal legislation in place since Protects student educational records as private: *Grades/Academic Progress *Financial Aid *Student Accounts *Conduct Records -Information cannot be released without written consent of student unless: *legitimate educational need to know *tax dependency *health and safety issue

7. Federal Policies
Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act  - Federal legislation in place since Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses - Annual Campus Security Report published October 1st - Failure to report crimes can result in hefty fines from the federal government

8. Federal Policies
Violence Against Women Act (VAWA) Campus Sexual Violence Elimination (SaVE) Act - Reauthorization of VAWA legislation in place since Campus SaVE legislation in place since Governs higher education institution responses to and prevention of: *sexual assault *domestic violence *dating violence *stalking

9. Federal Policies
Title IX - Federal legislation in place since Prohibits discrimination on the basis of sex in any federally funded education program or activity - April 2011 “Dear Colleague Letter” provided guidance to colleges and universities regarding reports of sexual assault *duty to investigate and address reports of assault - April 2014: *White House Task Force on Sexual Assault Report *Dear Colleague Letter Q&A Report - Additional guidance on confidential resources on college campuses
New Title IX Office on campus staffed by Dawn Floyd, Title IX Coordinator

10. UNIVERSITY POLICIES
Two important University policies governing student conduct – behaviorally and academically

11. University Policies
Code of Student Responsibility - University Policy Applies to every student who has accepted admission - Governs student behavioral conduct inside and outside of classroom - Can be applied to off campus behavior - Overseen by Office of Student Conduct - Behaviors reported via online submission: * incidentreport.uncc.edu * by University Police, faculty, staff, other students - Attorney/Non-Attorney Advocate rights - Records protected by FERPA
Behavior within classroom can be addressed through Code of SR, depending on TYPE of behavior
At the very least, we reserve the right to have an “educational conversation” with a student if their behavior does not rise to the level of a Code of SR violation
Conduct violations can be adjudicated by a single administrator, or by SGA Judicial Board, or Administrative Hearing Panel
Conduct records are covered by the Federal Educational Rights and Privacy Act which protects the student’s educational records unless:

12. University Policies
Code of Academic Integrity - University Policy Governs academic coursework - Overseen by Academic Affairs *Bruce Long, Chair of Academic Integrity Board - Record keeping maintained by Dean of Students Office (DSO) *faculty contact DSO to inquire about priors - Adjudication options: * Settlement Form * Academic Integrity Board
- Submitting faculty member does have an educational need to know the outcome of the AIB due to the nature of the student-faculty relationship as it pertains to grading

13. UNIVERSITY PROCEDURES

14. University Procedures
Campus Behavioral Intervention Team - “Niner Care Team” - Multi-divisional committee to address behaviors of concern and develop intervention plans *Dean of Students Office *Legal Affairs *Police and Public Safety *Counseling Center *Human Resources *Academic Affairs - Involuntary Protective Withdrawal Policy - Report an incident via incidentreport.uncc.edu or calling Dean of Students or PPS -Website resource: ninercare.uncc.edu

15. University Procedures
Requesting Academic Accommodations - Students may seek assistance from Dean of Students Office (DSO) - Must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing academic accommodations - Faculty members are the ultimate decision makers regarding whether or not to grant accommodations - Review by DSO is not required! *Faculty have authority to make accommodations without DSO
Website resource: dso.uncc.edu

16. University Procedures
Requesting Incompletes - Students may seek assistance from Dean of Students Office (DSO) - Must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing Incomplete grades - Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes - Review by DSO is not required! *Faculty have authority to grant Incompletes without DSO
Website resources: dso.uncc.edu; provost.uncc.edu/policies/grading
rade of I is assigned at the discretion of the instructor when a student who is otherwise passing has not, due to circumstances beyond his/her control, completed all the work in the course.  The missing work must be completed by the deadline specified by the instructor, and no later than 12 months. If the I is not removed during the specified time, a grade of F, U, or N, as appropriate is automatically assigned. The grade of I cannot be removed by enrolling again in the same course, and students should not re-enroll in a course in which they have been assigned the grade of I.

17. University Procedures
Withdrawal for Extenuating Circumstances -New Policy introduced August 2014 UNC System-wide limit on Withdrawals -Applies to Undergraduate students only -Limits self Withdrawals to 16 credits -If W limit met, earned grade is assigned to student -Withdrawals for Extenuating circumstances are unlimited -Medical, Psychological, Personal Crisis, or Military circumstances -Academic policy states that the Dean of Students Office is responsible for procedure
Website resource: dso.uncc.edu; provost.uncc.edu/policies/academics/withdrawals

18. Withdrawal for Extenuating Circumstances Policy
-Outlined procedural information is located on the DSO website withdrawal.uncc.edu

19. Web
Resources
Helpful University Sites: (submit online report)

20. 217 King Bldg
dso.uncc.edu