1. Florida Citation Inventory System and Improvements to Citation / Adjudication Data
4/11/2016
4/11/2016

2. Background Who is Accountable?
Department of Highway Safety and Motor Vehicles
Law Enforcement Agencies
Clerks of Courts
Who is Accountable? .
“Courts, enforcement agencies, and the department are jointly responsible to account for all uniform traffic citations in accordance with rules and procedures promulgated by the department.” (2) Florida Statutes

3. Background The Department shall;
“Prepare and supply to every traffic Enforcement agency in this state an appropriate form traffic Citation” (1)(a) Florida Statutes.
“Distribute to every traffic enforcement agency and to any others who request it, a traffic infraction reference guide” (1)(d), Florida Statutes
The Law enforcement shall;
“The chief administrative officer shall transmit, on a form approved by the department, within 5 days after submission of the original, groups of issued citations and transmittal data to the court” (6), Florida Statutes
The Clerk of Courts shall;
“Driver fails to comply with his or her statutory obligations, the clerk shall notify the department within 10 days after such failure”  318.15(1)(a), Florida Statutes

4. Background

5. Background Types of Citations Format 1. Paper Agencies
2. Electronic
Types of Citations
Standard Uniform Traffic Citation
Driving under the influence UTC
Red Light Camera
Toll
Agencies
Law Enforcement
State Attorneys
Red Light Camera
Toll Authority

6. Background Prior to 2009, Citation Processing was a manual process;
Assigning Agency Identifying numbers
Calculation of Citation Numbers
Citation Accountability
Statistics

7. Approach Grant Design of the Citation Inventory System
UTC and Driver Records Management

8. Grant In 2009, the department applied for grant funding.
Held statewide workshops with stakeholders on the best way to collect the citation data.
Florida Court Clerks and Comptrollers (TCATS System)
Clerk of Courts and their Record Management Vendors
Law enforcement agencies and their E-Citation Vendors
In 2011, the Citation Inventory System was implement for both paper and electronic citations

9. Citation Inventory
Citation Inventory includes the following functionalities.
Assign / Track Citations
Agency Identifying Information
Vendor Approval
Uniform Traffic Citation and Driver Record Management

10. Assign/Track Citations
Electronic numbers are generated by the system
Citation numbers are tracked through the DHSMV inventory system
Citation numbers consist of 7 alphanumeric Characters
1. 09QPULP - Paper
2. 09QPULE - Electronic

11. Agency Management
Agency identifying information & citation numbers allows us to account for citations already used
Add Agency
Merge Agency

12. Vendor Approval
E-Citation Providers
Template Approval
Florida Court Clerks and Comptrollers Structure testing
Providers contact Clerk of Courts

13. UTC & Driver Record Management
PROCESS Prior To Forward
Arrest
Dispositions
Sanction
Supplemental
Arrest copies of citations were mailed to the department and manually entered into the inventory system
Disposition copies were mailed to the department, manually coded into the inventory system to update the drivers record within 4-5 days
If a sanction is connected to the incoming disposition the sanction will update to the driver record within 4-5 days
Supplemental dispositions were sent to the department and manually entered into the inventory system. These replaced the original dispositions within 3-4 days
Arrest file is sent to the Department electronically through TCATS which does update citations inventory 24 hours
Disposition file is sent to the Department electronically TCATS which update the driver record within 2 days.
If a sanction is connected to the incoming disposition the sanction will update to the driver record within 2 days
Supplemental are sent to the to the department electronically through TCATS. These will replace the original dispositions within 24 hours.

14. UTC & Driver Record Management
Hard Errors – Return to the Clerk of Court (COC) via the Traffic Citation Accounting Transmission System (TCATS)
Soft Errors – Errors that the department must manually review and act to resolve.

15. Lessons Learned
Establish baseline metric for accuracy and completeness
Continue to work with the LEA’s to move away from any manual updates
Review and recommend edit tools for agencies in their
e-citation software.
Central Repository

16. Lessons Learned
Central Repository

17. Resources Florida Department of Highway Safety and Motor Vehicles
Court and Law Enforcement Website:
Data Element Dictionary (ICD)
Uniform Traffic Citation Manual
Regular Citation
Driving Under the Influence (DUI) Citations
Other Uniform Traffic Citation (UTC) information (i.e. Red Light Camera, Tolls)

18. Questions Deborah Todd, Program Manager
Uniform Traffic Citation and Administrative Support
Department of Highway Safety & Motor Vehicles
Office: