1. Board Meeting 2-15-2017 BCEO Meeting 2-23-2017
CEO Report
Board Meeting BCEO Meeting

2. Human Resource Audit
Total Compliance Connection finished their audit of our Human Resource Policy and Procedures.
Finding lacking job description of two titles was not accurate and we offered to share those
Suggested we limit temporary to 90 days, but that is not always possible when we have grant funded positions
Recommended we change policy from Exempt/Non-Exempt to Overtime Policy and we will comply

3. HR Audit cont’d
Suggested that our policy on vacation address what happens to unused leave time that cannot be carried forward. We will clarify the policy
We will need a statement that ensures our donated sick leave time policy is not discriminatory
Need to update our EEO policy to add gender identity and sexual orientation
Performance evaluation mentioned in two place in Employee Handbook, need to eliminate one and clarify

4. HR Audit cont’d
Code Ethics Policy and Dismissal Policy are contained in the handbook and signed and we have redundant signed forms. Recommend to do away with one
Need to incorporate training on harassment policy and complaint procedures as well as workplace violence and proper interviewing techniques
Questioned the need for valid Oklahoma Driver’s License on our application, but with 9 counties we think it should be retained

5. HR Audit cont’d
Recommended we retain applications for no more than three years
Suggested that we add some items to our written offer letter
I-9s were in good order, everything they mentioned had been highlighted and corrected already. Will add retention in our policy
Need to create a formal policy for retention of employment records
Need to incorporate safety training on facilities emergency

6. HR Audit cont’d
Need to address Disciplinary Philosophy in establishing whether we need a corrective discipline form
Recommended a policy on resignation letters
We will be working on the changes and present to the Board any changes in our Personnel Policy
TCC was most complimentary of our Human Resource Policy and Procedures especially how complete they are for such a small organization

7. Planning Process
We have completed milestone one, which is an agreement between the Board and the Chief Elected Officials
Completed milestone two, a Strength, Weakness, Opportunity and Threat Assessment
In order to comply with other required parts of the plan, Bill has been instrumental in creating a couple of groups to work on our interaction in providing services to individuals and businesses
He has created FAST, Facilitating Access to Services Team which will be working on our centers ability to serve all clients

8. Planning Process
He has also established an employer engagement group to work on aligning and reducing ineffective approaches to interact with the business community
Has initiated conversations with the three community action agencies in our area to work on providing services to entrepreneurs and micro- enterprises
We have several items that have to be addressed in our plan and that will take the bulk of our time over the coming weeks
Our initial plan has to be published for comment in March so we can have it approved by the Board and BCEO meetings in April

9. Sector Strategies
Part of the planning process requires the description of our efforts in sector strategies
We have conducted such meeting over the last several years and will continue to do so. This is the advantage of having a dedicated staff to interact and provide service to the business community
We have a warehouse and distribution group that has been meeting for several months
We are adding an aerospace advisory board as well as one focused on the energy sector

10. Sector Strategies
These need to be business led and we will be focused on getting a better understanding of their workforce needs and how we can align the workforce system to better meet those needs
Our efforts will be dedicated to helping solve any issues facing them currently and in the future.
As we progress we will be looking at creating other such advisory boards
We need your help in being involved and helping us reach the right people in creating these sector strategies

11. Insurance Update Increased Director’s and Officers to $ 4 million
Have Grant Writers Liability for $1 million
Workers’ Compensation
ERISA Bond
Cyber Liability (new)
Employment Practices Liability Insurance (new)
Package Policy (GL, Property and Umbrella
Cost is higher than budget line item

12. Budget Update
Board’s Budget through half the year stands at 41% of budget. Know we will have cost overruns in training and travel for the Board, Insurance. Should be able to make up the difference in other line items, specifically in staff cost.
Total Budget is below expected expenditure level, but the only item of some concern is in On-the-Job training which I will be asking Dynamic Workforce Solutions to address in a corrective action plan

13. Youth Council Yolanda is working to ensure the web site is up to date
After reviewing the by-laws it was determined that the council needed to have the East Central youth providers actually nominated to the council
Plans on working with the council to update their by-laws
Monitoring the increased expenditure rate on Out of School Youth (OSY) to reach the required 80% level

14. Staff Happenings
Hired new business services consultant, Carol Samuels who will be responsible for primarily working the five eastern counties
Staff completed training on mitigating violence in the workplace and we have begun a process to continue more opportunities for internal professional development
Vicki Murray, business services consultant, will moving to a part-time administrative position in the next few weeks
We will be posting an opening to replace Vicki and hope to have a replacement by April

15. Staff
As always, we are available to provide any support and/or information you might need
We have access to a significant number of resources that might benefit you or your organization
My contact information is and my phone is