1. Chapter 16: Import/Export

2. Import/Export
Importing translates data from other programs into a format that Peachtree can use.
Exporting copies Peachtree data into a format that other programs can read and use.
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3. Software Objectives, p. 611
Export information from Peachtree to a word processing program. (In this chapter, Microsoft Word 2003 and Windows XP are used.)
Select the customer list from Bellwether Garden Supply to export.
Save two files.
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4. Web Objectives, p. 611
Use your Internet browser to go to the book’s website at
Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Complete the second exercise in Part 4−Women’s Business Center.
Use a word processing program to write summaries of the websites that you visited.
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5. Other accounting program
Importing, p. 611
Peachtree
Spreadsheet program
Database program
Other accounting program
Importing translates data from other programs into a format that Peachtree can use.
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6. Other accounting program
Database
program
Spreadsheet
Word processing
Peachtree
Other accounting program
Exporting, p. 612
Exporting copies Peachtree data into a format that other programs can use.
©2008 The McGraw-Hill Companies, Inc.

7. Peachtree Tips
The word processing program used to illustrate PCA’s exporting feature is Microsoft Word 2003.
You may use any word processing program that supports ASCII to complete Chapter 16.
You export data from Bellwether Garden Supply in Chapter 16.
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8. Backing up Chapter 16 Backup Name KB Page Nos. customer.csv 35 KB 617
The chart below shows the size of the backups made in Chapter 16. Refer to textbook p. 584 for the entire chart of backups made in Part 4.
Backup Name KB
Page Nos.
customer.csv
35 KB
617
customer.lst.txt
619
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9. Chapter 16 topics Software objectives and web objectives, p. 611
Getting started: Exporting, pp
Importing, pp
Internet activity, p. 620
Summary and Review, pp. 621
a. Going to the net, p. 621
b. Multiple-choice questions, pp
c. Exercise 16-1, p. 624
d. Exercise 16-2, p. 624
e. Chapter 16 index, p. 625
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10. Getting Starting: Exporting, pp. 614-619
Open Bellwether Garden Supply. (In this chapter data is used from the Exercise 6-2.ptb backup file).
Select File, then Select Import/Export. Highlight Customer List. The Select Import/Export window is shown below step 4 on page 615.
Click Export.
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11. Customer List, p. 615
The Export icon was selected in step 5 on p. 615.
Step 6 on p. 616 instructs you to click on the Fields tab, then click
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12. Fields tab, p. 616
The <Show All> button was selected. (See step 6 on page 616.)
Click on the Options tab. Read the Comment boxes on page 616.
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13. CUSTOMER.CSV, p. 617
Complete step 9 on page 617. The Customer List window is shown below step 9 on page 617.
Click <Save>.
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14. Save As, pp
After selecting the <Save> button (step 10, p. 617), the Save As window appears. Type Customers in the Name field.
Click <Save>. Complete steps on pp
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15. Microsoft Word 2003, p. 619
This window appears after completing the steps on page 618. The CUSTOMER.CSV – Microsoft Word window is shown on p. 619.
Complete steps d. and e. on page 619.
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16. Importing, pp. 619-620 Read pages 619 and 620.
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17. Glossary of Terms Chapter 16
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18. Importing, 611
Importing translates data from other programs into a format that Peachtree can use.
©2008 The McGraw-Hill Companies, Inc.

19. Exporting, p. 612
Exporting copies Peachtree data into a format that other programs can read and use.
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20. Files, p. 612
Files are a group of related records; for example, customer files and journal files.
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21. Records, p. 612
Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.
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22. Fields, p. 612
Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.
©2008 The McGraw-Hill Companies, Inc.

23. ASCII, p. 614
ASCII is a acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.
©2008 The McGraw-Hill Companies, Inc.

24. Internet Activity, p. 620 1
Go to the book’s website at 2
Link to Student Edition. 3
In the Course-wide Content list, link to Part 4 Internet Activities for Chapters Open or Save. Choose Chapter 16 to complete Quizzes, PowerPoints, and Going to the Net exercises. 4
Complete the WOMEN’S BUSINESS CENTER exercise. Read steps 1 – 4. 5
Follow the steps shown on the book’s website to complete this Internet activity. 6
Using a word processing program, write a brief summary of what you find. Include all appropriate website addresses.
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25. Going to the Net, p. 621
Access the article “New Peachtree by Sage Premium Accounting for Nonprofits 2007 Is Now Available” online at
Answer the following questions.
List three features that the latest release of Peachtree Premium Accounting for Nonprofits includes.
How many nonprofit sample charts of accounts are there? Explain.
List seven features built into Peachtree Premium Accounting for nonprofits
©2008 The McGraw-Hill Companies, Inc.