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Lesson Outcomes Microsoft Word lesson 6

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Presentation on theme: "Lesson Outcomes Microsoft Word lesson 6"— Presentation transcript:

1 Lesson Outcomes Microsoft Word lesson 6
Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

2 Lesson Outcomes Microsoft Word lesson 6
Mail merge Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

3 Lesson Outcomes Microsoft Word lesson 6
Mail merge

4 When you perform a mail merge, Word needs to know:
Lesson Outcomes Microsoft Word lesson 6 Mail merge When you perform a mail merge, Word needs to know: Where the content you are merging exists currently What kind of document you want to merge that content into Where you want the merged content to appear Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

5 Use the mail merge wizard
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Use the mail merge wizard Click on Mailings and then on Insert Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

6 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge There are 6 steps Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

7 Use the current document
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Use the current document Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

8 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Type your letter

9 If you are going to use a Excel document,
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Type a new list If you are going to use a Excel document, use an existing list Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

10 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Click once on create Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

11 Click on Customize Columns
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Click on Customize Columns Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

12 Delete the fields you do not want
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Delete the fields you do not want

13 Delete the fields you do not want
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Delete the fields you do not want Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

14 Type in all the information into the fields
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Type in all the information into the fields Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

15 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Save the DATA SOURCE Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

16 Select the data source you have just created
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Select the data source you have just created Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

17 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

18 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge

19 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Click on more options Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

20 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Click on more options

21 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Preview your merge

22 Decide on how you would like to complete the merge
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Decide on how you would like to complete the merge This also depends on the document type that you selected at the beginning.

23 Well done for getting through this! Hope you were paying attention …
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Excellent!!!! Well done for getting through this! Now it is your turn …. Hope you were paying attention …

24 What type of letter are you going to create.
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge You need to create your own mail merge document. You need to decide: What type of letter are you going to create. (Is this going to be a business letter that invites people to a party, computer faire, extreme sports event, etc…) Write this first Then click on next

25 You can make up your own names
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Now create the mail merge document You can make up your own names (must be five different recipients)

26 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge Now create the mail merge document You need to create 4 different fields that you will use. (name and surname can be 2, choose another 2.) You can make up your own names (must be five different recipients) If you would like a B1 or above, you need to an Excel document to import!!!

27 Lesson Outcomes Microsoft Word lesson 6
To create a mail merge If you would like a B1 or above, you need to an Excel document to import!!! Look at next slide again ….

28 If you are going to use a Excel document,
Lesson Outcomes Microsoft Word lesson 6 To create a mail merge Type a new list If you are going to use a Excel document, use an existing list Learning Objectives Create a new mail merge document Understand the difference between main document and data source Understand what data fields are

29 Lesson Outcomes All Most Some Create a mail merge document
Understand the difference between main document and data source Can explain what a data field is and how it is used Can give the different types of document types that can be crated Can list the various outputs that can be created with a completed mail merge Have used an Excel data source to merge with Word

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