1. Introductory Training for NEW Assessment Coordinators
NJ DLM
October 2017

2. NJ DLM Introductory Assessment Coordinator Training 2017-2018
How Do I Begin?
Concerned or confused?
Use this presentation to help you acclimate to the terminology, documents, and basic tasks for the DLM.
This tutorial will help direct you to the
resources you need to:
Understand your role,
Train staff, and
Ensure proper test administration
NJ DLM Introductory Assessment Coordinator Training

3. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Terminology
FC/AP
DLM
Essential Elements
YE model
KITE Client
Educator Portal
Moodle
Blueprints
NJ DLM Introductory Assessment Coordinator Training

4. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Dynamic Learning Maps (DLM)
DLM is the alternate assessment for students with the most significant cognitive disabilities.
NJ uses the DLM Year-End (YE) model in English language arts, mathematics, and science.
ELA and math = grades and 11
Science = grades 5, 8, and 11
NJ DLM Introductory Assessment Coordinator Training

5. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Who Tests?
Only students with the most significant cognitive disabilities may take the NJ DLM assessments.
The NJ Fall Training materials provide a description of the tested population and participation criteria that determine who is eligible to take the NJ DLM test. Districts must follow the criteria, as it is based on federal requirements and guidelines. Paperwork will be completed by the IEP team to document the eligibility of students.
NJ DLM Introductory Assessment Coordinator Training

6. What Online Applications are Used?
Applications Used for Testing and Data Collection
DOE NJSMART
Districts submit information for their students including those sent out of district to DOE
Student information is uploaded into your Educator Portal enrollment files by the Office of Assessments using NJSMART data submitted by districts
DLM Educator Portal Educator Portal is for Educators
Uses district and school staff login ID and password obtained by District Data Manager
Stores enrollment data, subject rosters, accessibility selections, test monitoring reports, etc.
Houses student test tickets, test information pages (TIPs), etc.
DLM KITE Client Kite is for Kids
Requires Student Login ID and Password assigned by DLM
Online access to DLM testlets
Online access to practice tests using only special “demo” login IDs
NJ DLM Introductory Assessment Coordinator Training

7. Computer Adaptive Testing
How does it work?
The assessment is a computer adaptive assessment. The process is:
A student first takes a small set of items, called a testlet. The level of items in the first testlet are generated based on the responses to the First Contact (FC) survey.
The system scores the items, then takes into account the level of difficulty of the test items and the students performance (correct or incorrect answers).
Based on the student’s performance another testlet is selected, which contain items that are around the same level, somewhat easier, or somewhat harder than the last testlet.
This is an iterative process until the testlets address all Essential Elements in the YE test blueprint.
NJ DLM Introductory Assessment Coordinator Training

8. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Who Tests?
Decisions about Who Participates Are Not Based On
Educational environment or instructional setting
Low reading level/achievement level
Anticipated student’s disruptive behavior or emotional duress
Expected poor performance on the general education assessment
Impact of student scores on accountability system
Need for accommodations (e.g., assistive technology/AAC) to participate in assessment process
Administrator decision
NJ DLM Introductory Assessment Coordinator Training

9. Roles and Responsibilities
Not Your work….
These roles may not be assigned to teachers.
Technology Representative Role
Oversees computer and other technology device components to ensure district technology readiness and implementation (IT staff)
See NJ DLM site for Technology Specifications manual and other necessary documents
Data Manager Role
District administrator who collects and delivers all necessary data files to DLM including User, Roster, and Enrollment files
Reviews and updates accurate data records for all testing purposes
See NJ DLM site for Data Management manual and other necessary documents
NJ DLM Introductory Assessment Coordinator Training

10. Overview of Your Responsibilities
Assessment Coordinator Tasks
Review training materials and manuals
Discuss DLM with Technology and Data Managers
Train teachers and act as liaison for their questions
Oversee and ensure proper administration
Oversee preparation for assessment
Use NJ and DLM
training materials and
Moodle
Who tests,
test schedules,
student test folders, etc.
Staff using appropriate
test procedures,
all students testing, documentation, etc.
NJ DLM Introductory Assessment Coordinator Training

11. Where to Find Information?
NJ DLM Website Should be Viewed Regularly
The NJ DLM website provides all of the materials you need including
NJ required training presentations,
DLM manuals,
DLM videos on important topics,
links to the online DLM applications you will need to access for data tasks (Educator Portal) and test delivery (KITE Client), and
links to required Moodle training and optional University of NC professional development modules.
NJ DLM Introductory Assessment Coordinator Training

12. NJ DLM Introductory Assessment Coordinator Training 2017-2018
NJ Specific Resources
Office of Assessment presentations required viewing this fall. Additional presentations are available in late Winter.
Fall 2017 Administrator Training – designed for you Provides information on NJ policies including participation guidelines, fall school and district preparation such as use of test blueprints, teacher training, etc., and delineates between Assessment Coordinator responsibilities and others. Fall 2017 Teacher Training – designed for your teachers (facilitated by you) Provides information on teacher preparation for assessment including accessibility features of the tests, timeline for tasks, etc. Fall 2017 Data Manager Training – designed for Data Managers Provides information on data specific tasks including reviewing enrollment data for accuracy, obtaining staff login IDs for Educator Portal, etc.
NJ DLM Introductory Assessment Coordinator Training

13. Where to Find Documents?
This is the upper left section of the website. This info will change over time as the files are updated.
NJ DLM Introductory Assessment Coordinator Training

14. Click on Videos/Training Tab
This is part of the upper left section of the website after the section on NJ Forms.
NJ DLM Introductory Assessment Coordinator Training

15. DLM Information for Your Role
This appears on the left side of the screen after clicking on the first “tab.”
NJ DLM Introductory Assessment Coordinator Training

16. DLM Information for Your Role
This is appears on the right side of the screen after clicking on the first “tab.”
These links provide a great place to begin understanding the DLM process, your role, and tasks.
NJ DLM Introductory Assessment Coordinator Training

17. How It Appears On Screen
NJ DLM Introductory Assessment Coordinator Training

18. NJ DLM Introductory Assessment Coordinator Training 2017-2018
NJ DLM Resources
Manuals for required reading for you are in blue
Assessment Coordinator Manual – designed for you Accessibility Manual – designed for you and your teachers Test Administration Manual – designed for you and your teachers Technology Specifications Manual – designed for Technology Representatives Data Management Manual– designed for Data Managers
NJ DLM Introductory Assessment Coordinator Training

19. NJ DLM Introductory Assessment Coordinator Training 2017-2018
NJ DLM Resources
Additional documents for required reading
Educator Portal User Guide – designed for you, your teachers, and other staff Test Blueprints – designed for you and your teachers DLM Required Administrator Training – designed for Test Administrators (your teachers) for teacher training in Moodle Facilitator Guide to DLM Required Administrator Training – designed only for you to prepare for teacher training in Moodle Guide to Practice Activities and Released Testlets – designed for you and your teachers
NJ DLM Introductory Assessment Coordinator Training

20. Where to Find Required Forms?
This is part of the upper left section of the website. These forms are needed for DLM testing. This info will change over time as the files are updated.
NJ DLM Introductory Assessment Coordinator Training

21. You Must Train the Teachers
Conduct and document training sessions
Assessment Coordinators must schedule teacher training for DLM between mid October and early December.
Training materials include the NJ Teacher Training PPT. and one or more DLM module(s).
DLM modules are obtained in Moodle. Teachers who are new to DLM will have more modules to complete than those who already administered the test (“Returning Administrators.”)
Please note teachers must participate in training during school hours, and may not have students present when viewing the training materials.
NJ DLM Introductory Assessment Coordinator Training

22. You Must Train the Teachers
Moodle is the DLM platform used to provide the mandatory teacher training modules required by NJ. This is in addition to the NJ produced teacher training presentation. You will conduct and oversee the training of teachers using both the Moodle site and the NJ teacher training materials.
This
screenshot is found on our NJ DLM
Webpage on the lower right side.
NJ DLM Introductory Assessment Coordinator Training

23. Required Teacher Training
Assessment Coordinators must conduct training using…
Where and What?
New Test Administrator - 4 modules w/quizzes
Returning Test Administrator – 1 module with multi-part quiz
The NJ Teacher Training PPT. presentation
Moodle website
NJ DLM
website
NJ DLM Introductory Assessment Coordinator Training

24. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Timeline for Teachers
April 4 -
June 1, 2018
February -
March 24
Complete DLM & NJ Required Training Modules and implement instruction based on DLM skills list
Review materials including Accessibility Manual, Test Administrator Manual, math glossary, etc.
Complete First Contact (FC) and Accessibility Profile (AP) student surveys AND gather manipulatives
January -
February
October -
December
Review Winter training materials, give practice tests, and create draft schedule for assessment
Assess
students
October –
December
NJ DLM Introductory Assessment Coordinator Training

25. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Which Site Do You Use?
Where to find some topics
NJ DLM Introductory Assessment Coordinator Training

26. Accessibility Profile (AP) Survey
Survey that indicates supports student requires during testing and is completed by the student’s teacher. See Accessibility Manual for details.
NJ DLM Introductory Assessment Coordinator Training

27. First Contact (FC) Survey
Survey that collects info on student learner characteristics and is completed by the student’s teacher. Responses inform level of test items selected for the first testlet in each subject. See Test Administration Manual for details.
NJ DLM Introductory Assessment Coordinator Training

28. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Quick Links
NJ DLM
The bottom of this web page includes links to the following websites:
Educator Portal
Moodle
NJ DLM Introductory Assessment Coordinator Training

29. School Program Preparation
DLM assesses the NJ Student Learning Standards (NJSLS) and is the alternate assessment companion to the NJ general assessments.
School program staff must review the Essential Elements (EEs) provided on the DLM website and implement individualized instruction related to the EEs.
The Essential Elements are skill statements written to reflect the standards at an appropriate level for students with the most significant cognitive disabilities
Review of the DLM skill statements in light of the test blueprint will guide the selection of appropriate skills for each student within the specific conceptual areas assessed.
NJ DLM Introductory Assessment Coordinator Training

30. School Program Preparation
Teachers must be given the name and contact info for the School Assessment Coordinator in charge of the NJ DLM.
Teachers questions must be answered in district; Assessment Coordinators will contact DLM and/or the Office of Assessments as needed.
Links to the DLM test blueprints for all subjects, and info on how to use the ELA and math learning maps for student’s instruction should be provided to teachers in district.
Students taking the DLM should be delivered instruction and activities on a computer or other device recurrently.
NJ DLM Introductory Assessment Coordinator Training

31. Use of the Test Specifications
Test Blueprints, EEs (skill statements), etc.
Use of the Essential Elements (skill statements) and the Year End test blueprint will guide instruction by assisting in the selection of individualized targeted skills related to the NJSLS. The use of these documents will help prepare students for the DLM assessment.
For ELA and math only, the learning maps, a network of sequenced targets that show a learning landscape in which multiple skills are related to many other skills, are also provided for your use.
NJ DLM Introductory Assessment Coordinator Training

32. Finding Test Specifications
Click on each Educator Resource page link for test specifications information
NJ DLM Introductory Assessment Coordinator Training

33. Sample of Grade 3 ELA Skills
Caution!
NJ DLM Introductory Assessment Coordinator Training

34. NJ DLM Introductory Assessment Coordinator Training 2017-2018
Optional PD Modules
The University of North Carolina, Center for Literacy and Disability Studies, developed professional development modules that are helpful for instructional programs.
These modules are different from the required training modules, are highly recommended, and are optional.
The PD modules provide information that is useful for classrooms and school programs.
Topics are broad and include information about alternate pencils (writing topic), algebraic thinking, predictable chart writing, place value, etc.
Modules can be accessed at
NJ DLM Introductory Assessment Coordinator Training

35. NJ DLM Introductory Assessment Coordinator Training 2017-2018
What’s Next?
Preparing for NJ DLM
Review DLM manuals
Review NJ DLM Assessment Coordinator PPT.
Review additional training materials
Train teachers and oversee completion of tasks
Ensure classrooms are delivering EE related instruction
Communicate with Technology and Data Managers
Prepare lists of teachers and students involved in NJ DLM testing
Follow additional task instructions in training materials, manuals, communications, etc.
Communicate as necessary to sending/receiving schools, Chief School Administrator/Director, parents, etc.
NJ DLM Introductory Assessment Coordinator Training

36. Subscribe to Test Updates via the NJ DLM Website
The screenshot below is found on the right hand side of our NJ DLM webpage.
NJ Office of Assessments & DLM deliver information via the Test Updates system.
You do NOT need a DLM login ID in order to open the website and subscribe to Test Updates.
NJ DLM Introductory Assessment Coordinator Training

37. NJ DLM Introductory Assessment Coordinator Training 2017-2018
s on Test Updates
NJ uses the Year-End model (YE) therefore ignore any notifications you receive for the IM model.
Please note if DLM YE information is not aligned with a NJ policy, the NJ policy statement takes precedence.
For example, NJ dates for testing are more narrow than DLM YE dates.
Always use the NJ DLM webpage as your starting page for information.
NJ DLM Introductory Assessment Coordinator Training

38. Where To Get More Information?
DLM has various customer support contact information depending on the issue. When referring to a manual use the contact info provided therein.
For questions regarding KITE Client and Educator Portal or for additional assistance, please contact the Help Desk.
PHONE: (toll free)
Do not include student specific information other than SID numbers.
Do include specific references to manuals/training materials when requesting clarification or assistance.
NJ DLM Introductory Assessment Coordinator Training

39. Where To Get More Information?
After reviewing the required documents, Data Managers and Technology Representatives with questions about login IDs, enrollment and roster files, score reports, state organizational table, and other data issues, as well as technology questions, should contact:
Gilbert Gonzalez
NJ Data and Technology Coordinator, Office of Assessments
This phone number will change so use whenever possible
Please review the DLM materials prior to contacting Gilbert, and indicate what page(s) in the materials your questions reference. This will facilitate a timely response.
NJ DLM Introductory Assessment Coordinator Training

40. Where To Get More Information?
Assessment Coordinators with general questions about test design, training, test administration, accessibility, etc., contact:
Elizabeth Celentano
Office of Assessments
This phone number will change so use whenever possible
Please review the DLM materials and specify what pages in the materials your question is in reference to before ing the Office of Assessments in order to facilitate a timely response.
NJ DLM Introductory Assessment Coordinator Training