1. Module 4: Building Reports
ELMO Coordinator Training

2. Welcome to ELMO Training for Building Reports
Contents
Getting Started
Creating Three Kinds of Reports:
Tally Report
List Report
Standard Form Report
Exporting Data from Reports

3. Getting Started
You may want to see how many times something was reported:

4. Getting Started
You may want to see a list of submissions:

5. Getting Started
You may want to see a summary of all responses to a form:
State that this is different from slide 3 because slide 3 focuses on specific questions on the form, while this is all questions on the form.

6. Activity for Building Reports Module
The elections in country X have been completed, and the world wants to know how well they were conducted. You must create preliminary reports in ELMO to show whether there were any issues in the way things turned out and international standards related to democratic elections.

7. Activity for Building Reports Module
This module consists of four activities. Please complete the following: Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data

8. Getting Started
Select the Reports menu

9. Getting Started
Select Create New Report

10. Getting Started
Hint: click Show Examples to see examples for each type of report.

11. Creating a Tally Report
Mark the button next to Tally Report
Click Next>

12. Creating a Tally Report
You can tally, or total, Answers per Question or Responses per Answer

13. Answers per Question
Say: Will list whatever questions are chosen in a table or bar chart and count the number of times a particular answer was given; say codes are being used in place of question names and that these will be explained in a few slides
This lists the number of times a particular answer was given for each question.

14. Responses per Answer
Say: Will cross-tabulate answers from two questions; explain that 50% of East choose Good, or a similar example.
This lists the number of times a particular combination of answers was chosen.

15. Creating a Tally Report
Tally Reports can be Tables or Bar Charts

16. Table

17. Bar Chart

18. Creating a Tally Report
Table Reports can report raw totals or percentages. Choose from:
No Percentage
Percentage Overall (block/table total)
Percentage By Row (block/row total)
Percentage By Column (block/column total)

19. Percentages No percentage (raw totals) Percentage Overall
Pick some blocks and compare them across the four tables to demonstrate the difference (ex. The top left block can be 1, 3.1% (1/32), 12.5% (1/8), or 20% (1/5))

20. Percentages Percentage By Row Percentage By Column
Pick some blocks and compare them across the four tables to demonstrate the difference (ex. The top left block can be 1, 3.1% (1/32), 12.5% (1/8), or 20% (1/5))

21. Creating a Tally Report
Bar Charts cannot display percentages. Instead, they can appear either:
Side By Side
Stacked

22. Bar Styles
Side By Side
Stacked

23. Creating a Tally Report
You can display questions with their full titles or with their codes
Be sure to give your report a logical name before clicking Next>
For codes, refer back to slide 12 for an example

24. Creating a Tally Report
Choose at least one form that you wish to base the report on

25. Creating a Tally Report – Answers per Question
Choose either:
a specific question as the basis for the form
an option set to create a report for all questions containing that option set
Select Run to create the report
Don’t worry about applying calculations.

26. Creating a Tally Report – Responses per Answer
Choose an attribute or question for both the row and the column
Select Run to create the report

27. Questions? Before we continue,
Pause here to ask if anyone has any questions

28. Activity for Building Reports Module
Activity 1. Creating a tally report - Create a table report to display responses per answer - Create a bar graph report to display answers per question; choose any question Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data

29. Creating a List Report Click the button next to List Report
Click Next>

30. Creating a List Report
You can display questions with their full titles or with their codes
Be sure to give your report a logical name before clicking Next>

31. Creating a List Report
Choose at least one form that you wish to base the report on

32. Creating a List Report
Add one column for every question you wish to display in the report
Select Run to create the report

33. Example List Report

34. Questions? Before we continue,
Pause here to ask if anyone has any questions

35. Activity for Building Reports Module
Activity 1. Creating a tally report Activity 2. Creating a list report - Create a list report; include one attribute and two questions Activity 3. Creating a standard form report Activity 4. Exporting data

36. Creating a Standard Form Report
Click the button next to Standard Form Report
Click Next>

37. Creating a Standard Form Report
Select the form to summarize
Select a question ordering preference
By Number: questions appear in the order they are listed in the form
By Type: questions of the same type (ex. text, date) appear together
ADD NOTE TO EXPLAIN NUMBER VS TYPE

38. Creating a Standard Form Report
You can display questions with full titles or with their codes
Select whether the report…
Shows all text responses OR
Excludes long text responses
Excludes all text responses
NOTE ON PROVIDING EXAMPLE FOR TEXT VS NO TEXT
Why all these options? Sometimes text answers can be very long!

39. Creating a Standard Form Report
Mark the box and select a question by which to split the report (optional)
Leaving this option unmarked will display the report regularly (all responses shown together)
Give the report a logical title
Select Run to create the standard form report

40. Creating a standard form report

41. Questions? Before we continue,
Pause here to ask if anyone has any questions

42. Activity for Building Reports Module
Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report - Create a standard form report of the form “Electoral Observation mission in country X’ Activity 4. Exporting data

43. Exporting Data from Reports
Data from tally reports and list reports can be exported into CSV format
This is useful for deeper analysis of data via external programs
For example: this graph was quickly generated in Excel after exporting data from ELMO reports
Joint Assessment by Region - Opening

44. Exporting Data from Reports
To export data from ELMO reports, select any tally report or list report from the Reports page
Then select Export Data to CSV Format
The CSV file will download

45. Exporting Data from Reports
Opening the CSV file with Excel yields a chart like this
Note that reports which display in bar chart form or percentages will by default export data in regular tally form
Poor
Good
Very Good
Very Poor
East 1 3 2
West
Central 4
North
South

46. Activity for Building Reports Module
Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data - Export any report you created to CSV format

47. Questions?
Module 4: Building Reports Training is concluded! Please direct any questions you have to the trainer for this program.