1. Student Data Management
Career and Technical Education Pathways
An Equal Employment/Educational Opportunity Agency
The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: KSDE General Counsel, 120 SE 10th Ave., Topeka, KS

2. Timeline for Pathways Authenticated System deadlines

3. System Dates Overview
Assign Students to Pathways (*May 15th-August 15th)
Update student statuses as participants or concentrators for the current school year (*May 15th-August 15th)
Enter the previous year’s Follow-up Data for previous Pathways’ Students (Due April 15th)
*This can be done as soon as the KIDS’ STCO report is done for the year.

4. Slide Order

5. This diagram shows the interconnectivity of KCCMS, EDCS (and LPR), KiDS, and Pathways. A presentation was given in January of 2012 over the interconnectivity of these systems. More information can be found at: under the KCCMS/EDCS/KiDS-SCRS/Pathways Presentation Module.

6. Registration
New Users

7. Access this page by following this link: https://online. ksde
First time users should register here.
Please note that existing Pathways users may not need to register again. If a different access level is needed, click on “Manage my account” after you have logged in.

8. This step is for new users
Complete the information on the registration sheet.
Choosing a building (the high school) from the building drop down box allows the user to apply for the school-type access “School Approve” that is connected to only that one building.
By choosing “All Buildings” the user will be able to choose the “District/Org Update” role.
Complete the information on the registration sheet.
**Please note that existing Pathways users may not need to register again. If the user wants the ability to enter/submit CPPSAs and to enter/submit student data the District/Org Update access level is best. Or, the user can register for the School Approve access level; this can switch back and forth between school approve for Pathways/student data and school org/update to enter/submit CPPSAs.**

9. *This step is for new users only*
Once registered:
Follow up with superintendent to ensure he/she has received the and is aware of pending user approval.
Call the IT helpdesk at (785) if issues are encountered
School Update
School Approve

10. Click Here Go here to switch access levels, if needed
Once you receive a Pathways ID then log in to the Authenticated Applications link on KSDE.org.

11. Pathways: Assign/Update
Data Entry:
Pathways: Assign/Update

13. Select “Approved by KSDE” as the status.
Click on “My CPPSA’s.”
Select “Approved by KSDE” as the status.
Change the “School Year” to the year you will be completing data for (current year that is ending)
Click “View/Filter CPPSA’s.”
Steps taken to access the “Assign Teachers”, “Assign Students”, “Update Current Students” and “Update Previous Students” pages
Click on “My CPPSA’s.”
Select “Approved by KSDE” as the status.
Change the “School Year” to the year you will be completing data for
Click “View/Filter CPPSA’s.”

14. Under “Actions,” there are three options:
View/Print-View and or print the CPPSA that was approved by KSDE.
Assign Students-This section is to assign students to a pathway. Students can only be assigned to one pathway per year.
Update Current Students-Student data is recorded here for single parent, status, 3rd party assessment, competency profile, and certification data.
*The following slides will go over these actions, what to include, and what to do if information is missing.*
Under “Actions,” there are 3 options:
View/Print-View and or print the CPPSA that was approved by KSDE.
Assign Students-This section is to assign students to a pathway. Students can only be assigned to one pathway per year.
Update Current Students-Student data is recorded here for single parent, status, 3rd party assessment, competency profile, and certification data.

15. Assign Students
To assign students
Click on “My CPPSA’s.”,
Select “Approved by KSDE” as the status.,
Change the “School Year” to the year the data is being completed for ( ).,
Click “View/Filter CPPSA’s.”
Click on “Assign Students” under “Actions” next to the pathway.
Click on “Assign Students” under Actions in the My CPPSA’s screen

16. Assign Students
The students that come up on the “assign students” screen {next slide} are students that:
Have a KiDS’ STCO Record that includes:
The school identifier is the building for which the pathway is approved, and
The SSID for the student, and
The course code for the STCO completion record is for a course that is part of the approved pathway, and
The school year field has a value for the current year, and
The completion status on the STCO record has a value of 01

17. Assign Students
1. Under the “In this Pathway?” column, select any students that are to be assigned to this pathway and have at least .5 credit in this pathway. Students can only be assigned to one pathway, and if they are previously assigned to another pathway, you will take them out of that pathway by clicking in the “In this pathway?” column. The page will automatically save.
2. If a student (s) is missing, click on the “Show All Students” link at the top of the page.
***Important point of clarification-the STCO submission in KiDS is due June 15th in order to populate pathway students. This includes course roster completion data. If students are not available, your district has not submitted this report yet. You will need to wait until they have done this before completing this screen.***
***Please Note: If a student is assigned to a different pathway, and you click the “In This Pathway” column for that student, you will remove them from the pathway, and erase all of the data that has been saved on that student.***

18. Assign Students Screen
The Assign Students screen has several columns. These columns are:
-In this Pathway?: If the student has been assigned to the pathway that has been opened for student data entry, a check mark will be in this column. If a student needs to be assigned to this pathway, place a check in this box.
-Suggested Pathway per KiDS STCO Record(s): Shows the pathway that the majority of the student’s courses have been taken under with an emphasis on Non-Traditional pathways.
-Student Name: Name of the student as entered into the STCO records. If a student is missing, and is unavailable after clicking on “Show Filtered Students”, then check with your KIDS data entry person to see if they have a STCO record for the course. Using the Downloadable Basic Enrollment report for the previous year will possibly show students who may have not taken a Pathways course in the current year. (These students may not automatically populate the Assign Students Screen.) Also, the Student Career Course Completion report can be used to select a pathway if needed.
-KIDS ID: Students ID in the KIDS system.
-Grade: Grade of student as entered in the KIDS system
-Gender: Gender of student as entered in the KIDS system
-Prior Year CIP Code: CIP Code for the pathway assigned to the student in the previous year
-Pipeline CIP Code: Pathway CIP Code student selected themselves in the Kansas Career Pipeline
***Please Note: If a student is assigned to a different pathway, and you click the “In This Pathway” column for that student, you will remove them from the pathway, and erase all of the data that has been saved on that student.***

19. Upload Students Click on “Browse” at the bottom of the screen.
The data uploaded in Pathways in the Assign Students Screen must contain proper linking information and can be in the format of Comma-Separated Values (.csv) only.
Click on “Browse” at the bottom of the screen.
Upload Students
1. The data uploaded in Pathways in the Assign Students Screen must contain proper linking information and can be in the format of Comma Separated Values (.csv) only.
Click on “Browse” at the bottom of the screen.
Upload the CSV File and click on “Open” in the “Choose File to Upload” screen.
Click on “Upload Assign/Update File”.
3. The upload file must be done individually for each pathway.

20. Data Specifications for Uploading Students to a Pathway
Position
Field
Format
Required/
Optional
Validation 1
State Student Identifier
Integer,
10 digits
Required
Must be 10 digits Verified against the same students as listed on the Assign Students screen 2
Pathway Student Status
1 digit
1 = Participant 2 = Concentrator 3 = Concentrator who exited 4 = Concentrator who exited for other reasons
Must be 1, 2, 3, or 4 Seniors cannot be 1 - Participant 3
Single Parent Status
0 = Not a single parent 1 = Single Parent 4
Competency Percent
( For Status 3 only)
3 digits
May be an integer from 0-100 5
Reason for Concentrators that Exited for Other Reasons
Alphanumeric
1000 Char.
Any text, but may not contain commas due to the comma delimited format 6
CIP Code
Must follow the format example of two digits, a period, then four digits If the format is correct, the data is not saved but no error returned If the value matches an existing CIP Code, a name will be displayed 7
Career Goal 1
alphanumeric 8
Career Goal 2 9
Career Goal 3 10
Career Goal 4 11
Career Goal 5
Position
Field
Maximum Length
Format
Comments/Values 1
State Student Identifier (SSID) 10
Integer
Must be a valid SSID 2
Status
1 = Participant 2 = Concentrator 3 = Concentrator who exited 4 = Concentrator who exited for other reasons 3
Single Parent Status
0 = Not a single parent 1 = Single Parent 4
Competency Score
Blank or 0-100 5
Reason
1000 characters
Alphanumeric 6
KCP Career Goal
7 characters
Must be a valid CIP Code 7
Career Goal 1 8
Career Goal 2 9
Career Goal 3
Career Goal 4 11
Career Goal 5
The upload file must be done individually for each pathway.

21. Update Current Students
Update single parent status if the student is a single parent or pregnant.
Update status on right as participant, concentrator, concentrator who exited, or concentrator who exited for other reasons.
For concentrators who exit, insert pass/fail for the assessment, indicate any certifications, and/or list the competency percentage.
Click “Save Students” at the bottom of the page.
Update Current Students-This screen will list all students who were assigned to the pathway in “Assign Students”.
Update Students:
Click “Yes” for the student’s single parent status if the student is a single parent or pregnant.
Under status, select if the student is a “Participant”, “Concentrator”, “Concentrator who exited”, or “Concentrator who exited for other reasons.” See definitions on next slide.
Participant: A student who has earned one (1) but less than three (3) secondary level credits in a single career and technical education (CTE) pathway. This should be a freshmen, sophomore, or junior.
Concentrator: A student who has earned three (3) or more secondary level credits in a single CTE pathway, with two (2) of those credits being at the technical and application level. This can be a sophomore or junior.
Concentrator who Exited: A student who has met the criteria to be considered a concentrator AND has graduated secondary education with their cohort class AND has met at least 80% of their pathway competencies.  This is a senior.
Concentrator who Exited for Other Reasons: A student who has met the criteria to be considered a concentrator who exited but has either 1) not met at least 80% of the competencies by graduation or 2) will not graduate with their cohort class. The reasons for this include but are not limited to the student: transferring out of district, dropping out of high school, or passing away. This is a senior.
3. When the user selects “Concentrator who exited”, an additional drop down box opens for 3rd Party Assessment and Certification, enter if the student passed, failed, or did not take. If none are listed, enter the overall competency percentage. The 3rd Party Assessment and Certification auto fills from the approved CPPSA.
4. Click “Save Students” at the bottom of the page.

22. What do these statuses mean?
Participant: A student who has earned one (1) but less than three (3) secondary level credits in a single career and technical education (CTE) pathway This should be a freshmen, sophomore, or junior.
Concentrator: A student who has earned three (3) or more secondary level credits in a single CTE pathway, with two (2) of those credits being at the technical and application level This can be a sophomore or junior.
*Concentrator who Exited: A student who has met the criteria to be considered a concentrator AND has graduated secondary education with their cohort class AND has met at least 80% of their pathway competencies.  This is a senior.
Concentrator who Exited for Other Reasons: A student who has met the criteria to be considered a concentrator who exited but has either 1) not met at least 80% of the competencies by graduation or 2) will not graduate with their cohort class. The reasons for this include but are not limited to the student: transferring out of district, dropping out of high school, or passing away. This is a senior. *These are the students who will populate Student Follow Up to be followed up on in the next Spring.

23. Pathways without Concentrators
1. If there are no students in a pathway, insert the reason in the “no assigned concentrator’s comments section.”
2. Click “Save Students”
Enter Reason Here

24. Entering Career Goal Data
Save the “Update Students” page before clicking on “Edit Goals” for a student.
The career goals data section is not required for student data reporting.
If the student has an account in the Kansas Career Pipeline with their KIDS ID number, this information will automatically pull in.
This screen is not required.

25. Entering Career Goal Data
Student Career Goals
Click on “Edit Goals”.
Enter the students CIP Code Goal (Pathway that they are interested in going into, even if they are assigned to a different pathway as a participant or a concentrator).
Enter up to 5 Career Goals for the student.
Click “Update”.

26. Reports:

27. User Accounts with Access To Reports
District/Org Update
School Approve
District/Org Approve
The following user accounts should have access to the reports: District/Org Update, School Approve, and District/Org Approve.

28. Use report data to provide details for your Pathway Advisory Committee meetings!
To start viewing reports in pathways:
1. Click on “My CPPSA’s.”
Select “Reports” in the left hand menu.
The following Reports will then appear:
Downloadable Basic Enrollment: This report lists all students, and will have additional filters by student statuses: All Students, Participants, Concentrators, Concentrators who exited, Concentrators who exited for other reasons.
Downloadable Basic-Exiters (Completers): This report displays data for students with the “Concentrator who exited” status.
Downloadable Basic Follow-up: This report lists the students who were reported for Follow-up. This list of students only includes students who had a “Concentrator who exited” status, and were reported the following year.
Exiters (Completers): This report displays data for students with the “Concentrator who exited” status.
Minority Gender Concentrator Detail Report: This report will function the same was as the Minority-Gender Detail Report, except it will not include Participants.
Minority Gender Detail Report: This report replaces the Basic Grant Cluster Report. This report will have an additional filter that allows it to be run with students listed as two or more races for CAR reporting, and with the individual race selections for other reports.
Pathways: This report is a list of the pathways separated by building number and listing all courses in the pathway.
Pathways Without Students: The Pathways Without Students report lists any Pathway that has zero participants or concentrators (any of the three types) for the selected year.
Potential Students-Not Assigned: The Potential Students – Not Assigned lists any student who is not marked as a participant or concentrator (any of the three types) for the selected year.
Program Pathway Courses: This report will list all of the courses available at a district or building for pathways or VE2 programs for each unique CIP Code, Course number, and Teacher ID combination.
Total Concentrators: This report lists all students with the “Concentrator”, “Concentrator who exited”, and “Concentrator who exited for other reasons’” statuses.
***VE2 Program Details:
1S1-Academic Attainment – Reading (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high school reading/language arts assessment based on the scores that were included in the state’s computation of AYP and who left secondary education in the reporting year. Denominator:  Number of CTE concentrators who took the reading/language arts assessment and who left secondary education in the reporting year.
1S2-Academic Attainment-Math (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high schools mathematics assessment based on the scores that were included in the state’s computation of AYP and who left in the reporting year. Denominator:  Number of CTE concentrators who took the mathematics assessment and who left secondary education in the reporting year.
2S1-Technical Skill Attainment: Numerator: Number of CTE concentrators who passed the technical skill assessments that are aligned with industry-recognized standards, if available, and appropriate, during the reporting year. Denominator: Number of CTE concentrators who took the assessments during the reporting year.
3S1-School Completion: Numerator: Number of CTE concentrators who earned a regular secondary school diploma. Denominator:  Number of CTE concentrators who left secondary education during the reporting year.
4S1-Student Graduation Rate: Numerator:  Number of CTE concentrators who, in the reporting year, were included as graduated in the state’s computation of its graduation rate. Denominator:  Number of CTE concentrators who, in the reporting year, were included in the state’s computation of its graduation rate.
5S1-Total Placement: Numerator: Number of CTE concentrators who left secondary education and were placed in postsecondary education or advanced training, in the military services, or employment in the second quarter following the program year in which they left secondary education. Denominator: Number of CTE concentrators who left secondary education during the reporting year.
6S1-Nontraditional Program Participation: Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.
6S2-Nontraditional Program Completion: Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.
Summary Report -
4. Select the report that is to be viewed.

29. A new window will appear-allow for pop-ups with pathways.
In the window, select the school year for the reports to be accessed.
At this point, the user can choose more specific details to select by adding the building number, cluster, or pathway, and the user can select to export the report to a PDF or Excel.
Select PDF or Excel. Excel is better for working documents.
Select Open, Save, or cancel.
A new window will appear-allow for pop-ups with pathways.
In the window, select the school year for the reports to be accessed.
At this point, the user can choose more specific details to select by adding the building number, cluster, or pathway/VE-2 program, or the user can select to export the report to a PDF, Excel, or CSV.
Select PDF or Excel.
Select Open, Save, or cancel.

30. Reports
The reports will be displayed similar to the above report in the PDF format.

31. Non-CAR Report Definitions:
Downloadable Basic Enrollment: This report lists all students, and will have additional filters by student statuses: All Students, Participants, Concentrators, Concentrators who exited, Concentrators who exited for other reasons.
Downloadable Basic-Exiters (Concentrators): This report displays data for students with the “Concentrator who exited” status.
Downloadable Basic Follow-up: This report lists the students who were reported for Follow-up. This list of students only includes students who had a “Concentrator who exited” status, and were reported the following year.
Exiters (Completers): This report displays data for students with the “Concentrator who exited” status.
Minority Gender Concentrator Detail Report: This report will function the same was as the Minority-Gender Detail Report, except it will not include Participants.

32. NON-CAR Report Definitions, cont.
Minority Gender Detail Report: This report replaces the Basic Grant Cluster Report. This report will have an additional filter that allows it to be run with students listed as two or more races for CAR reporting, and with the individual race selections for other reports. Pathways Courses: This report is a list of the pathways separated by building number and listing all of the courses available at a district or building for pathways for each unique CIP Code, Course number, and Teacher combination. Pathways Without Students: The Pathways Without Students report lists any Pathway that has zero participants or concentrators (any of the three types) for the selected year. Potential Students-Not Assigned: The Potential Students – Not Assigned lists any student who is not marked as a participant or concentrator (any of the three types) for the selected year. Student Career Course Completion: This report is a comprehensive list of pathway courses taken per student over their high school career. Good tool for student Data Management. Student Certification and Credentials: This report lists what certificates or credentials are offered by district and pathway. Student Data Entry Completion/Errors: This report provides a list of errors on Student Data Management or documentation of completed student data updates. Total Concentrators: This report lists all students with the “Concentrator”, “Concentrator who exited”, and “Concentrator who exited for other reasons’” statuses.

33. CAR Reports/Indicator Definitions
1S1-Academic Attainment – Reading (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high school reading/language arts assessment based on the scores that were included in the state’s computation of AYP and who left secondary education in the reporting year. Denominator:  Number of CTE concentrators who took the reading/language arts assessment and who left secondary education in the reporting year.
1S2-Academic Attainment-Math (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high schools mathematics assessment based on the scores that were included in the state’s computation of AYP and who left in the reporting year. Denominator:  Number of CTE concentrators who took the mathematics assessment and who left secondary education in the reporting year.
2S1-Technical Skill Attainment: Numerator: Number of CTE concentrators who passed the technical skill assessments that are aligned with industry-recognized standards, if available, and appropriate, during the reporting year. Denominator: Number of CTE concentrators who took the assessments during the reporting year.
3S1-School Completion: Numerator: Number of CTE concentrators who earned a regular secondary school diploma. Denominator:  Number of CTE concentrators who left secondary education during the reporting year.

34. CAR REPORT/Indicator Definitions, cont.
4S1-Student Graduation Rate: Numerator:  Number of CTE concentrators who, in the reporting year, were included as graduated in the state’s computation of its graduation rate. Denominator:  Number of CTE concentrators who, in the reporting year, were included in the state’s computation of its graduation rate.
5S1-Total Placement: Numerator: Number of CTE concentrators who left secondary education and were placed in postsecondary education or advanced training, in the military services, or employment in the second quarter following the program year in which they left secondary education. Denominator: Number of CTE concentrators who left secondary education during the reporting year.
6S1-Nontraditional Program Participation: Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.
6S2-Nontraditional Program Completion: Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.
Summary Report – This report pulls a summary of the other 7 reports

35. Student Follow-up
Due on April 15th the year after the student was marked as a Concentrator That Exited

36. Student Follow-up This page will save data entered automatically!
1. Click on “Student Follow Up” in the left hand menu.
Select the “Building” for follow-up.
If you choose, select the “pathway” for follow-up.
Click on “Search”.
2. Enter the Student’s Follow-up Status as “Employed-Related to Program”, “Employed-Not Related to Program”, “Continued Education (2 or 4 yr degree)”, “Military”, “No Placement”, “Unknown”, or “Advanced Training”.
3. Enter the Student’s Satisfaction in the Satisfaction column as “Very Satisfied,” “Satisfied,” or “Unsatisfied.”
4. To expand the number of students viewed per page, select the number desired on the bottom right hand side of the table.
After data is entered, the page will save automatically.
This page will save data entered automatically!

37. Follow-up Data Column Name Datatype Comment StudentKIDSId Char(10)
Link to the Student Data
Status
Integer
1 = Employed – Related to Program
2 = Employed – Not related to Program
3 = Continued Education
4 = Military
5 = No Placement
6 = Unknown
7 = Advanced Training (Not 2 or 4 year degree)
ProgramSatisfication
1 = Very Satisfied
2 = Satisfied
3 = Unsatisfied
Requirements and Data Specifications for Student Follow-up
Student Follow-up will be completed by April 15th for concentrators that exited during the previous school year.
1. The data sent to KSDE must contain proper linking information and can be in the format of Comma-Separated Values (.csv) only.
Upload Student Data
2. To upload student follow-up data, click on “Browse.”
3. Select the document from your hard drive. Select “Open.”
4. Click on “Upload Follow-Up File.”

38. Questions???
Contact the Pathways Help Desk at with any questions. Or contact Angela Feyh, , or Martin Kollman,