1. GEF Expanded Constituency Workshop
M&E in the GEF
Baljit Wadhwa
Senior Evaluation Officer
Expanded Constituency Workshop
Nairobi, Kenya – October 2011

2. GEF Expanded Constituency Workshop
Overview
Results-based management (RBM), and Monitoring and evaluation (M&E) in GEF-5
M&E policy for GEF-5
M&E Minimum Requirements
Involvement of focal points
Evaluation planning for GEF-5
East African Portfolio

3. GEF Expanded Constituency Workshop
RBM, Monitoring & Evaluation
Result based management - Setting goals and objectives, Monitoring, learning and decision making
Evaluation is a “reality check” on RBM
RBM, especially monitoring, tell whether the organization is “on track”
Evaluation could tell whether the organization is “on the right track”

4. GEF Expanded Constituency Workshop
M&E in the GEF
Two overarching objectives:
Promote accountability for the achievement of GEF objectives through the assessment of results, effectiveness, processes, and performance of the partners involved in GEF activities
Promote learning, feedback, and knowledge sharing on results and lessons learned among the GEF and its partners as a basis for decision making on policies, strategies, program management, programs, and projects; and to improve knowledge and performance

5. New M&E Policy (Nov 2010): What’s New?
GEF Expanded Constituency Workshop
New M&E Policy (Nov 2010): What’s New?
Reference to GEF Results-based Management (RBM)
Strengthened knowledge sharing and learning
Clarification of roles and responsibilities
Stronger role for GEF Operational Focal Points in M&E
Inclusion of programs and jointly implemented projects
Baseline data for M&E to be established by CEO endorsement
New Minimum Requirement on engagement of GEF Operational Focal Points in project and program M&E activities

6. RBM Framework for the GEF
GEF Expanded Constituency Workshop
RBM Framework for the GEF
Operating Level
(bottom-up)
Institutional Level
(top-down)
Project Objectives
Focal Area
Goal
GEF Strategic Goals
Objectives
GEB
Impacts
Outcomes
Outputs

7. RBM and Tracking Results
GEF Expanded Constituency Workshop
RBM and Tracking Results
Project and Program Design
Implementation
Evaluation
LFA/Results framework
M&E Plan
Management, monitoring, and learning
Monitoring of progress; midpoint course correction as needed
Terminal Evaluations
Lessons Learned
Lessons learned; Good practices
Adapted from the World Bank’s Results Focus in Country Assistance Strategies, July 2005, p. 13

8. GEF Expanded Constituency Workshop
Knowledge Sharing
M&E contributes to knowledge building and organizational improvement:
Findings and lessons should be accessible to target audiences in a user-friendly way
Evaluation reports should be subject to a dynamic dissemination strategy
Knowledge sharing enables partners to capitalize on lessons learned from experiences
Purpose of KM in the GEF:
Promotion of a culture of learning
Application of lessons learned
Feedback to new activities

9. M&E Reporting in the GEF
GEF Expanded Constituency Workshop
M&E Reporting in the GEF

10. M&E Levels and Responsible Agencies
GEF Expanded Constituency Workshop
M&E Levels and Responsible Agencies

11. Follow up to Evaluations
GEF Expanded Constituency Workshop
Follow up to Evaluations
A management response is required for all evaluations and performance reports presented to the GEF Council by the GEF EO
GEF Council takes into account both the evaluation and the management response when taking a decision
GEF EO reports on implementation of decisions annually (Management Action Record)
In the case of Country Portfolio Evaluations countries have the opportunity to provide their perspective to Council as well

12. M&E: Minimum Requirement 1
Design of M&E Plans
Concrete and fully budgeted M&E plan by CEO endorsement for FSP and CEO approval for MSP. Project logical frameworks should align with GEF focal area results frameworks. M&E Plan should include:
SMART indicators
Baseline data for M&E by CEO endorsement
Mid Term Reviews (where required or foreseen) and Terminal Evaluations included in plan
Organizational set up and budget for M&E

13. M&E: Minimum Requirement 2
Implementation of M&E Plans
Project/program monitoring and supervision will include execution of the M&E plan:
Use of SMART indicators for process and implementation
Use of SMART indicators for results
Baseline for the project is fully established and data are compiled to review progress
Organizational set up for M&E is operational and its budget is spent as planned

14. M&E: Minimum Requirement 3
Project/Program Evaluations:
All full sized projects and programs will be evaluated at the end of implementation
Evaluations should:
Be independent of project management or reviewed by GEF Agency evaluation unit
Apply evaluation norms and standards of the GEF Agency
Assess, as a minimum, outputs and outcomes, likelihood of sustainability, compliance with Minimum Requirements 1 & 2
Contain basic project data and lessons on the evaluation itself (including TORs)
Should be sent to GEF EO within 12 months of completion of project/program
Guidelines for evaluating MSPs/EAs will be developed

15. M&E: New Minimum Requirement 4
Engagement of Operational Focal Points
M&E plans should include how OFPs will be engaged
OFPs to be informed on M&E activities, including Mid Term Reviews and Terminal Evaluations, receiving drafts for comments and final reports
OFPs invited to contribute to the management response (where applicable)
GEF Agencies keep track of the application of this requirement in their GEF financed projects and programs

16. Role of GEF Focal Points in M&E
Keep track of GEF support at the national level
Keep stakeholders informed and consulted in plans, implementation and results of GEF activities in the country
Disseminate M&E information, promoting use of evaluation recommendations and lessons learned
Assist the Evaluation Office, as the first point of entry into a country:
identify major relevant stakeholders
coordinate meetings
assist with agendas
coordinate country responses to these evaluations

17. Support to GEF focal points
GEF-5 cross-cutting capacity development strategy:
Fifth component: enhancing capacities to monitor and evaluate environmental impacts and trends. This should be identified as a priority in the NCSA capacity development action plan
The capacity development plan should be formulated as a medium size project, or it should be integrated into a broader proposal that would be formulated as MSP or FSP – if MSP it should have 1:1 cofunding
Development of regional partnerships could be considered
Funding from $44m set-aside for capacity development

18. GEF Expanded Constituency Workshop
GEF EO vision for GEF-5
Consolidation and strengthening of the four streams of evaluative evidence:
Country Portfolio Evaluations: up to 15 during GEF-5
Impact Evaluations: International Waters, Climate Change and other focal areas
Performance Evaluations: APR continued and strengthened as well as independent process reviews
Thematic Evaluations: focal area strategies and adaptation

19. GEF Expanded Constituency Workshop
OPS5 will include:
Verification and ratings of outcome and progress toward impact
Coverage of the reform process: GEF project cycle and modalities, direct access, STAR, paragraph 28
Increased attention to the catalytic role of the GEF
Trends in ownership and country drivenness
Trends in global environmental problems and relevance of the GEF to the conventions
More in-depth look at the focal area strategies, including sustainable forestry management
Better understanding of the longer term impact of the GEF

20. GEF Portfolio in East Africa
GEF Expanded Constituency Workshop
GEF Portfolio in East Africa
Comoros
Djibouti
Eritrea
Ethiopia
Kenya
Madagascar
Mauritius
Rwanda
Seychelles
Somalia
Sudan
Tanzania
Uganda
Projects Approved: Active and Completed
TOTAL
321 Projects
Excludling dropped, cancelled, rejected
120 BD, 84 CC, 22 IW, 23 LD, 42 MF, 30 POPs
204 Active, 117 Completed
NATIONAL
209 Projects
Number
Focal Area
Grant and Co-finanicng
136 Active, 73 Completed 61 88 17 26 1 16 CC BD LD MF IW
POPs
1.06 Bn
749 M
311 M
207 M
35 M
15 M
GEF Grant $426 M
Co Financing $1.95 B
REGIONAL 77 Projects
GEF Grant $572 M Co Financing $3.27 Bn
18 BD, 12 CC, 19 IW, 6 LD, 9 MF, 13 POPs
GLOBAL 35 Projects
GEF Grant $331 M Co Financing $434 M
14 BD, 11 CC, 2 IW, 7 MF, 1 POPs

21. GEF Grant and Cofinancing – East Africa
GEF Expanded Constituency Workshop
GEF Grant and Cofinancing – East Africa
Currently active projects (at the national, regional, and global levels) comprise 88% (close to 5 billion dollars) of the total portfolio.
Of the 4.3 billion dollars in Grant and Co-financing for national level projects, 71% goes to projects in the Russian Federation.

22. Distribution of Projects – East Africa (n = 321)
GEF Expanded Constituency Workshop
Distribution of Projects – East Africa (n = 321)

23. Distribution of Grant & Cofinancing – East Africa (millions of USD)
GEF Expanded Constituency Workshop
Distribution of Grant & Cofinancing – East Africa (millions of USD)
NationalProjects$2.4 Bn
Regional Projects
$3.8 Bn
2,295
Global Projects
$0.77 Bn

24. Completed Projects – East Africa
117 projects completed, 204 active
8 projects completed but status not updated in PMIS database: ID#s 780, 1196, 1242, 1471, 1666, 1780, 2151, 2237
50 completed projects reviewed in the TER database
33 of these projects have useable data/outcome ratings
67 completed projects are not listed in the TER database
39 EA, 9 MSP, 19 FSP

25. GEF Expanded Constituency Workshop
Terminal Evaluation Reviews – East Africa 50 Projects Reviewed by the GEF Evaluation Office

26. GEF Expanded Constituency Workshop
Terminal Evaluation Reviews – East Africa Ratings Summary (Number of Projects in Each Category)
Out of the 50 Projects in the Performance Team internal TER Dataset, many had blank ratings, as above.
Rating of Project Monitoring and Evaluation (M&E) commenced in 2006.

27. Discussion
Q&A on the new GEF M&E Policy
Any other Q&A
Thank you!