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Theme 2: Working smarter
Using spreadsheet features to present information concisely and comprehensively Topic 9 Chapter 3.2. Page 165 – 183 Presenting spreadsheet data and results
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Make it easier to read and understand a spreadsheet
Why? Important information must be highlighted Presentation of information can influence people’s decisions How? Other font type and size Borders Shading
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Activity Open the spreadsheet TimetableGames. Format.
1 Revise Activity Page 166 Open the spreadsheet TimetableGames. Format. Save the spreadsheet again.
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Conditional formatting
Example: The debt amounts of clients who owe more than R1000 must be displayed in red letters and shaded in gray.
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How do I do it? Select cells where conditional formatting must be applied Click on Format; Conditional Formatting
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How do I do it?
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How do I do it?
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More than one criterium – click Add
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Remove formatting (1) Format; Conditional Formatting; Delete
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Remove formatting (2)
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2 Explore Activity Page 167
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3 Try it yourself Activity Page 167
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4 Apply Activity Page 167
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The value of graphs Visual representation of data and results
Compare data, recognise patterns, make forecasts.
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Tuck shop sales What can be deducted from this? Which decisions can the tuck shop owner take?
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Types of graphs: Column or bar chart
Easy to see which values are larger than others
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Types of graphs: Line chart
Easy to see how values change over a period of time.
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Types of graphs: Pie chart
Easy to see how much each item forms of the total unit.
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Chart terminology Title of chart Values on chart (Data labels)
Gridlines Legends Series X-axis Y-axis
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Creating charts Chart Wizard Insert; Chart Or Select data for chart
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1. Select type of chart and sub-type
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2. Have a look at preview of chart
Click on Next
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3. Type in title and sub-titles
Click on Next
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4. Decide where chart should be displayed
On the same page or in another worksheet
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Where is data displayed?
The column heading becomes the legend. (If there is only one, it may not be needed and can be deleted.) The numbers are seen as the series. The text of column 1 is automatically used as headings on the X-axis.
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A chart can display more than one data series
The column headings become the legends. (It is handy if there is more than one series.) The two columns with numbers are seen as the two series.
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5 Explore Activity Page 172
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6 Try it yourself Activity Page 173
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7 Try it yourself Activity Page 174
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Rows and non-adjacent columns in charts
Hold down the <Ctrl> and select next row/column
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8 Try it yourself Activity Page 174
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Printing and copying of charts
Print only the chart Select the chart and click on File; Print (Whole page is used for chart) Print the chart and the data Make sure the chart is not selected. Use Print Preview to see if data and chart fit onto 1 page. Click on Print. Copy chart to a Word document Select chart and click on Copy. Go to Word document. Click on Paste
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9 Explore Activity Page 175 Printing spreadsheet data and graphs
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Check if you understand
10 Check if you understand Activity Page 175
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Changing charts Right-click on any part you want to change.
Click on the option you want to change.
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11 Explore Activity Page 176 Change the X- and Y-axis
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12 Explore Activity Page 177 Change the titles and scale
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13 Explore Activity Page 177 Change the type of chart
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14 Explore Activity Page 178 Change the data series
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Have a look at pictures and colour effects in graphs
15 Activity Page 179 Explore Have a look at pictures and colour effects in graphs
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Have a look at examples of pictures and colour effects in graphs
16 Try it yourself Activity Page 179 Have a look at examples of pictures and colour effects in graphs
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17 Apply Activity Page 179
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18 Checklist Activity Page 182 I can
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