1. IDEA EC Grant Application & Fiscal Accountability
New Charter Leaders Institute
June 14, 2016
Valencia W. Davis, Consultant
IDEA, Part B Programs
NCDPI Exceptional Children Division
Special Programs and Data Section

2. IDEA Individuals with Disabilities Education Act
Our nation’s special education law
EC Division – Special Programs and Data Section

3. Funding
Federal IDEA, Section 611(3 through 21) funds are allocated to traditional LEAs, charter schools and State-operated programs (SOP) through PRC 60 based on a formula that includes a base payment, Average Daily Membership (ADM), and the number of children living in poverty.
Annually, LEAs, charter schools and SOPs have the opportunity to submit federal grant applications for funding under IDEA, Section 611.
EC Division – Special Programs and Data Section

4. Funding Access EC Grants Online Application Use of Funds Facilities
Program and Services
Personnel/Certification
Professional Development
Assurances
Maintenance of Fiscal Effort
Use of funds – Chart of Accounts
Facilities – ADA
Program and Services – full continuum
Personnel/Certification – HQ teachers and assistants
Professional Development – what is being offered
Assurances – BAAS – finance
Debarment – drugs, suspension,
Program - services
MOE – Budget and Expenditures
EC Division – Special Programs and Data Section

5. Online Application Will be due at a specific time and will lock
Contains compliance checks
Contains audit checks
Cannot be completed overnight
Does not have spell check feature
Travels through a process for approval
Contains an amendment component
Help is located within the application –
Version 4.0 EC Grants Training Document
EC Division – Special Programs and Data Section

6. The Application
EC Division – Special Programs and Data Section

7. The Budget
EC Division – Special Programs and Data Section

8. Additional Grant Information
There will be an EC Grants hands-on training on August 17, 2016 scheduled for 9:00 am – noon. This training is designed for personnel who will actually be completing the grant application.
An EC Grants Recorded Session can be found on the CECAS Website.
Version 4.0 EC Grants Training Document can be found in the Help section of the application.
Other resources – EC Delivery Team, the Help Desk, Regional Consultants and the Consultants for Federal Programs.
EC Division – Special Programs and Data Section

9. The Fiscal Monitoring process is composed of three tiers
Tier I – Budget vs. Expenditures
Tier II – Desk Reviews
Tier III – On-site/Virtual Reviews
EC Division – Special Programs and Data Section

10. Fiscal Monitoring Tier I Tier II Review of budget vs. expenditures
All systems complete an IDEA Fiscal Desk Review every five years. There is a random selection of at least 50 systems each year for the desk review.
Desk Review contents:
Time and Effort
Equipment purchase and inventory
Maintenance of Fiscal Effort (MOE)
Proportionate Share – traditional LEAs only
Coordinated Early Intervening Services (CEIS)
EC Division – Special Programs and Data Section

11. Fiscal Monitoring Fiscal Monitoring
Tier III
Fifteen IDEA Fiscal Monitoring on-site reviews
On-site/Virtual Review Contents include:
Time and Effort
Equipment
Contracted Services
Maintenance of Fiscal Effort (MOE)
Proportionate Share – traditional LEAs only
Coordinated Early Intervening Services (CEIS)
Risk Based criteria include:
Findings from the IDEA Desk Review
Annual LEA Single Audit Findings
EC Director turnover
SEA identified potential fiscal issues
EC Division – Special Programs and Data Section

12. Fiscal Monitoring Fiscal Monitoring
We have just completed the sixth year of the fiscal monitoring process. Some revisions will be made to reflect the needs of LEAs.
Recommended Reading – “March Forward to Fiscal Accountability”. This document was distributed at the March 2013 Spring EC Director’s Institute. It provides regulations, the process and forms used in the monitoring process.
Visit the Finance and Grants tab on the EC Division website. Here you can find forms needed for fiscal accountability.
EC Division – Special Programs and Data Section

13. Fiscal Monitoring Self-Assessment
The IDEA Fiscal Monitoring Self-Assessment Checklist was created and rolled out at the EC Directors’ Spring Institute in March 2014.
The purpose is to provide LEAs with a way to internally assess their fiscal accountability.
The Self-Assessment Checklist mirrors the on-site process and includes a review of the following areas;
Time and Effort
Equipment
Contract Services
Maintenance of Effort (MOE)
Proportionate Share – traditional LEAs only
Coordinated Early Intervening Services (CEIS)
EC Division – Special Programs and Data Section

14. Additional Fiscal Monitoring Information
There will be a Fiscal Accountability Session on Wednesday, August 17, 2016 at DPI. This session is scheduled for 1:00 pm – 4:00 pm. Registration is required but no fee will be charged.
Visit the EC division website, Finance and Grants section at the link below;
EC Division – Special Programs and Data Section

15. Thank You! Valencia W. Davis valencia.davis@dpi.nc.gov 252 537-9435
EC Division – Special Programs and Data Section