1. Accounts Payable Presentation AA/FM Round Up 8/17/2016
Invoice Procedures-Year End Deadlines
August/September-Calendars
FM Signature Authority Form

2. FY16 Invoice Reminders
There are a couple of weeks left in FY16 and the Business Office would like to remind you to please:
Meet the Tuesday deadlines for Thursday check cycles
Forward all invoices to AP for Processing (i.e. Wal-Mart receipts, HEB receipts, Jason’s Deli, etc.)
If an invoice pertains to an open PO, note on the invoice if it is a “Final” invoice. This will close out PO balance.
Route original signatures/approvals to AP within 3 business days.
Call if you have any questions about pending invoices

3. FY 16 Invoice/Travel Deadlines
Fiscal Year End – 8/31/16
Thursday 9/8/16 Travel documents for travel taken 8/31/16 or prior
Tuesday 9/13/16 Accounts Payable for invoices of services or goods delivered on 8/31/16 or prior

4. Accounts Payable/Travel Deadlines – August 2016
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday 1 2 3 4
AP check cycle 5 6 7 8 9 10 11
AP Check cycle 12 13 14 15 16 17
AA Roundup 18 19 20 21 22 23 24 25
AP Check Cycle 26
Departmental Signature Authority Form Due 27 28 29 30 31
End of Fiscal year,
Purchased items rec’d after today will be expensed in FY2017 (charged to FY2017 budget)

5. Accounts Payable/Travel Deadlines – September 2016
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Aug 28
Aug 29
Aug 30
Aug 31 1
AP Check cycle 2 3 4 5
LABOR DAY HOLIDAY 6 7 8
AP check cycle
FY2016 TRAVEL deadline - All travel vouchers, DUE, including mileage request, travel reimbursements for travel prior to 8/31/16 9 10 11 12 13
FY2016 AP Deadline – All vendor invoices DUE, including construction and items/services received prior to 8/31/2016 14 15 16 17 18 19 20 21 22
AP Check Cycle 23
College Wide Professional Development Day 24 25 26 27 28 29 30

6. Financial Manager Signature Authority Form
Alert Notice regarding signature authority form was sent out through Faculty/Staff News on 8/4/16. Please submit the completed form by the 8/26/16 deadline.
This form is for the new fiscal year – It should have FY2017 in the title
Please contact Maricarmen Ramirez at X4609 if you have questions.

7. Thank you
Please remember that all items received, services rendered and travel occurring on 8/31/16 or prior must be processed for payment with FY2016 budget
Any items received, services rendered and travel occurring after 9/1/16 will be processed with FY2017 budget