1. October 2016 Assembly Meeting
Welcome!
October 2016 Assembly Meeting

2. Meeting Agenda Greetings! Introductions Roll Call/Community Agreements
Presentations
Advisor/Grad Div. Reports
Executive Committee Reports
Action Items
Announcements
Discussion Items
Adjournment

3. Meeting Introductions GSA Executive Committee 2016-17
Don Lubach, Associate Dean of Students – Student Affairs
Robert Hamm, Director of Graduate Student Professional Development, Graduate Division
Christian Villaseñor, Assistant Dean, Graduate Division

4. Meeting Roll Call GSA Constitution: Article II, Section B, Clause E
Academic Departments Present
GSA Constitution: Article II, Section B, Clause E
The GSA Assembly, by a simple majority (50% plus 1) vote, may resolve disputes concerning official Graduate Degree Program representation.

5. Meeting Community Agreements Respect the Speaker Cell Phones/Recording
Be Engaged
Step Up/Step Back
One Mic, One Diva
Decorum

6. Presentations
Gary Lytle: Food security

7. ww.youtube.com/watch?v=zx2o2huVm2o

8. UC Global Food Initiative Food Access & Security Study

9. Plan, Purchase, Prepare Budgetting & Planning Kitchen Basics
Food & Nutrition
Connecting to Your Food
Plan, Purchase, Prepare

10. Website
foodbank.as.ucsb.edu

11. UCSB Food Security
FNBS
Swipes for Us
Voices of Hunger
Food Week

12. Local Food Banks/Pantries
Financial Literacy
Healthcare access
Legal/Housing
Academic
Low cost shopping

14. Co-Sponsorship Applications
The Society of Global Scholars
Emergency Preparedness and Community Resource Fair

15. The Society of Global Scholars
First Annual Conference: The Rise of the Right?

16. The Rise of the Right?
This conference will explore the global phenomena of the rise of the right from multi-disciplinary and interdisciplinary perspectives
Challenge the narrative of the global rise of the (far) right
Estimated attendance: 50 people total, UCSB grad students, UCSB professors, professors and grad students from other campuses
The eventual goal is to take the best presentations from this event and put them in an edited volume

17. Benefits to Grad Students
Feedback on work
Fostering interdisciplinary connections
Professionalization
Bring together grad students with similar interests and encouraging collaboration

18. Housing - FSH and UCSB GSA Co-sponsored the Anual Emergency Preparedness and Community Resource Fair 2016 at Family Student Housing
RAs Yunuen Gomez & Rong Yang

19. Giveaways, raffles and food
Emergency Preparedness and Community Resource Fair 13
Organizations
187
Attendees
Giveaways, raffles and food
To Explore: Fire Engine, Ambulance, UCPD Patrol Car
Information about campus and other local resources

20. Emergency Preparedness and Community Resource Fair1
Stands
Community-wide event to provide residents and their families the opportunity
to come together, to get to know one another, to celebrate the beginning
of a new academic year, and to become more aware of community
resources and emergency prepareness

21. Staff Reports GSA Advisor/Student Affairs Report
Graduate Division Report

22. Student Resource Building
Room 1215

23. HOW TO STAY INFORMED AND UP-TO-DATE
gradpost.ucsb.edu
The primary source for grad student-related news and events, job and funding opportunities, and professional development advice
Subscribe to receive updates
gradpost.ucsb.edu/subscribe
Follow us at
facebook.com/UCSBGradPost
twitter.com/UCSB_GradPost

24. Finding the Support You Need
Peer Groups
Student Parent Support
Mental Health Needs
Career Development

25. Graduate Student Peer Advisors
Noreen Balos
Funding Peer
Kyle Crocco
Writing Peer
Nicole Poletto
Professional
Development
Peer
Erik Martinez
Career Peer
Ana Romero
Diversity Peer
Danny Meza
Diversity Peer
Coming Soon: International Peer Advisor

26. UCSB GRADUATE DIVISION looking ahead to 2016-17

27. President’s Report Council of Presidents
Building Committee - New Instructional Hall and Theater
Campus Regulations Committee
GSA Assembly Representation

28. VP of Internal Affairs VPIA resignation accepted on 9/1
First search from 9/2-9/9
One applicant; failed search
Second search from 9/21-9/21
Two applicants; interim appointed

29. VP of External Affairs
Attended University of California Student Association (UCSA) Meetings in July, August, & September
Elected as Chair of Graduate and Professional Student Committee
Main roles: Facilitate board space; communicate with grad students, professional students, GSAs, and PSAs systemwide; organize efforts around our Agenda
Maintain contact with relevant parties in UCOP, Regents, UAW, NAGPS
Established Graduate & Professional Student Agenda
8 agenda items grouped into 3 themes: Affordability, Equity, & Connection
Specific sub-goals of the agenda and tentative timelines provided here (timelines will be sectioned by quarter)

30. VP of External Affairs
Resolution on Graduate Student-Advisor Relationships by Michelle Oyewole, UCSB and Ricardo Gomez, UCB
UCSA systemwide approval received May 2016
UCOP has given preliminary feedback
EVPs will bring to their delegations at each campus (I will present a version tailored to UCSB and incorporating UCOP comments)
Student of Color Conference 11/18-11/20, UC Irvine: Applications will be released in upcoming month to bring a delegation of UCSB graduate students
“UCSA’s oldest and largest conference, providing a safe space for students of color and their allies to strategize around statewide and campus-based actions.”
Contact Michelle Oyewole at

31. VP of External Affairs Apply to be the Legislative Liaison
Interested in local, state, and federal policies affecting Grad students?
Do you want to improve the lives of yourself and your peers by coordinating legislative efforts around issues of the Grad/Prof agenda?
October 31 application deadline: Contact for more information
UCSA Appointed Officer Positions (unpaid)
Many available positions to advise the UCSA board on issues affecting students but I am very interested in having grad student representation as the Labor Relations Officer
Applications due TODAY (October 4)

32. VP of Academic Affairs Graduate Student Diversity Initiative
Lunch and Learn coming up

33. VP of Student Affairs Health & Wellness
Wellness Welcome: free massages and snacks tomorrow, Wednesday, October 5, 12:30-3:30!
Community Housing Advisory Board
That egregious proposed IV Lease Addendum is currently being reviewed by a lawyer
Looking into harm reduction strategies concerning keg ban
Food Security Working Group
42% of UCSB students have experienced food insecurity!
Plans to get a CalFresh assistant for sessions in the GSA Lounge
First meeting coming soon: health insurance, parking

34. VP of Communications and Records

35. VP of Budget and Finance
Finance Report
GSA Lock-In Fees – 2016/2017 Expected Income
General Account $105,000
Emergency Grants $24,000
Childcare Grants $24,000
Travel Grants $27,000
Food Bank $4,700
Summer Bus Passes $10,000
Fund
Carryover
General
$ ,000.00
Travel Grant $
Child Care
$ ,000.00
Emergency Relief
$ ,000.00
Food Bank Fund
Summer Bus Passes
$ ,000.00

36. Specific Account Balances
Specific Funds
Revenue
Carry-Over
Total Funds
Specific Fund: Travel Grants
$ 27,000.00 $
$ ,000.00
Specific Fund: Child Care Grants
$ 24,000.00
$ ,000.00
$ ,000.00
Specific Fund: Emergency Grants
$ ,000.00
$ ,000.00
Specific Fund: Food Bank
$ 4,700.00
$ ,700.00
Specific Fund: Bus Passes, Summer
$ 10,000.00
$ ,000.00
$ ,000.00

37. Proposed Budget for General Account
General Expenses
Operational Expenses
*Committee Stipends
$ 7,000.00
Legal Services $
Computer Services (POP inventory charge)
$ 1,265.00
Officer Retreat: Planning, Agenda $
Contributions UCSA
$ 4,000.00
*Quarterly Officer-Staff Consultation $
Co-Sponsorships
$ 6,000.00
OSL Accounting
Departmental Rebates
$ 5,000.00
President's Travel Fund
$ 1,000.00
Departmental Representative Training (s) $
Printing, Copying, & Publicity $
Elections Expense
$ 1,000.00
Service Awards
Total General Expenses
$ 24,465.00
Teaching Awards
$ 4,100.00
External Affairs
Utilities- Telephone
Travel UCSA
$ 3,000.00
Lounge & Office
*Legislative Liason Stipend
$ 1,500.00
Maintenance
Travel UC Systemwide Conferences
*Lounge Upgrade (Pool Table, etc)
$ 6,500.00
Travel State Lobby Efforts
$ 2,500.00
Supplies (Office + Printing)
$ 2,000.00
Total External Affairs
$ 11,000.00
Total Operational Expenses
$ 17,053.00
Events, Food, & Beverage
Payroll
Bagel & Coffee Hour
$ 10,000.00
Payroll- Administrative Manager
$ 12,500.00
General Assembly Meetings
Payroll- Lounge Staff
$ 16,000.00
Social Hour
$ 3,300.00
Payroll- Officers Stipends
$ 42,000.00
*Mosher Time
Total Payroll
$ 70,500.00
*Lounge Events (Karaoke, etc.)
General Account Summary
New Graduate Student Reception
$ 2,400.00
Total Expenditure
$149,718.00
*Spring Beach Party $
Total Revenue + Carryover
$185,000.00
*Spring Social
$ 2,000.00
Funds left (Carryover to )
$ 35,282.00
Total Food & Beverage
$ 26,700.00
Carryover Percent of Total Budget
24%

38. VP of Committees and Planning
Matt wants to apologize for missing the meeting. He’s at UCLA for a doctor’s appointment today and trying to juggle all of the things. He’ll be here for the next meeting, and provides this GIF in the meantime. He’s also done typing in 3rd person, and hopes this wasn’t all too unprofessional.

39. VP of Committees and Planning
Report to General Assembly
33 Committees that need Graduate Student representation
40 open seats on committees
45 slots filled
To visit Committees website:
Visit:
Scroll over Delegates, Click on Committees
Click first hyperlink: GSA Committees File
and lets get you on a committee!

40. Action Items Co-Sponsorships VP for Internal Affairs Ratification
The Society of Global Scholars
Emergency Preparedness and Community Resource Fair
VP for Internal Affairs Ratification
GSA Budget

41. Co-Sponsorship Request #1
Group name: Society for Global Scholars
Representative: Jesilyn Faust, Ph.D. Student Department of Global Studies
Event title: Global Scholar Workshop: The Rise of the Right?
Approximate number of attendees: ~50
Date(s): November 17-18, 2016
Amount requesting from GSA: $300, to offset the cost of food and conference materials
Relevant departments: History, Global Studies, Political Science, Religious Studies.

42. Co-Sponsorship Request #2
Group name: Resident Assistants of Family Student Housing
Representative: Rong Yang, Resident Assistant (RA) Family Student Housing
Event title: Emergency Preparedness and Community Resource Fair
Approximate number of attendees: ~200
Date(s): September 24, 2016
Amount requesting from GSA: $300, subs from IV deli
Relevant departments: All

43. Action Item: VPIA Ratification
GSA Constitution Article III, Section C
iv. If any other elected GSA Officer position becomes vacant, then a Special Election for that GSA Officer position shall take place at the next GSA Assembly Meeting that is more than three (3) business days after the announcement of the vacancy, and, if necessary, at each subsequent GSA Assembly Meeting until the position is filled.
v. The Executive Committee may appoint a GSA member to serve as an Acting GSA Officer until the position is filled, subject to approval of the GSA Assembly.

44. Action Item: VPIA Ratification
Ali M. Rahman
University of California Santa Barbara, Ph.D. in Comparative Literature, 2018 (expected)
Sarah Lawrence College, Bronxville, NY, M.F.A. in Writing, 2014
Drexel University, Philadelphia, PA, B.A. in English Literature, 2011

45. Proposed Budget for General Account
General Expenses
Operational Expenses
*Committee Stipends
$ 7,000.00
Legal Services $
Computer Services (POP inventory charge)
$ 1,265.00
Officer Retreat: Planning, Agenda $
Contributions UCSA
$ 4,000.00
*Quarterly Officer-Staff Consultation $
Co-Sponsorships
$ 6,000.00
OSL Accounting
Departmental Rebates
$ 5,000.00
President's Travel Fund
$ 1,000.00
Departmental Representative Training (s) $
Printing, Copying, & Publicity $
Elections Expense
$ 1,000.00
Service Awards
Total General Expenses
$ 24,465.00
Teaching Awards
$ 4,100.00
External Affairs
Utilities- Telephone
Travel UCSA
$ 3,000.00
Lounge & Office
*Legislative Liason Stipend
$ 1,500.00
Maintenance
Travel UC Systemwide Conferences
*Lounge Upgrade (Pool Table, etc)
$ 6,500.00
Travel State Lobby Efforts
$ 2,500.00
Supplies (Office + Printing)
$ 2,000.00
Total External Affairs
$ 11,000.00
Total Operational Expenses
$ 17,053.00
Events, Food, & Beverage
Payroll
Bagel & Coffee Hour
$ 10,000.00
Payroll- Administrative Manager
$ 12,500.00
General Assembly Meetings
Payroll- Lounge Staff
$ 16,000.00
Social Hour
$ 3,300.00
Payroll- Officers Stipends
$ 42,000.00
*Mosher Time
Total Payroll
$ 70,500.00
*Lounge Events (Karaoke, etc.)
General Account Summary
New Graduate Student Reception
$ 2,400.00
Total Expenditure
$149,718.00
*Spring Beach Party $
Total Revenue + Carryover
$185,000.00
*Spring Social
$ 2,000.00
Funds left (Carryover to )
$ 35,282.00
Total Food & Beverage
$ 26,700.00
Carryover Percent of Total Budget
24%

46. Announcements

47. Discussion   

48. Adjournment
Farewell!