1. All of Government (AoG) contracts for Schools
June 2016
Good morning to you all...lovely to be here in the beautiful Queenstown and can imagine you have been all having an amazing time here during the conference.
Thank you Ros for inviting me here to share with you all What AoG contracts are, the benefits and most importantly how these contracts may be able to help you when researching products for your schools and how you can receive god Value for Money.
I am in Schools across the country on a regular basis talking with Principals and Business Managers of schools around how these contracts can help schools achieve great savings as well as time spent on the finding the right product for the school. What I have seen alot is that the PA’s/Secretaries of the schools are involved in this process.

2. What are AoG contracts?
Ministry of Business, Innovation & Employment (MBIE) have harnessed off the collective buying power of over 3000 government agencies including schools. In return Government has positioned itself as a customer of choice through the AoG contract model and is able to achieve substantial cost savings resulting in direct savings for your school.
The contracts are held on behalf of the Crown between MBIE and the selected supplier panels
Where MBIE have harnessed off the collective buying power of over 3000 government agencies including schools. Government has positioned itself as a customer of choice through the All of Government contract model and is able to achieve substantial cost savings resulting in direct savings for your school

3. Common facts around AoG contracts
538 schools now participating within one or more contract
Returning an average savings of 15% savings
All State and integrated schools are eligible
AoG contracts are not mandatory and you have the choice to “pick and choose” which contracts will deliver best value to your school
You are only obligated to purchase the selected products on the AoG catalogues within all contracts. However all suppliers are happy to talk with your school around non AoG products.
You will not be locked in, there are options to exit a contract if you wish.

4. Average savings
There are 18 AoG contracts available, nine of which we promote within schools. These include:
Air Travel/Travel Management Services – average savings 10%
Office Supplies – average savings - 28%
Vehicles – average savings of 11%
Mobile, Voice and Data – average savings of 17.5%
IT Hardware – average savings 11%
Print Technology and Associated Services – average savings of 8%
Reticulated Gas – average savings of 17%
Rental Vehicles – average savings of 16%
Electricity – average savings of 20%

5. Office Supplies Laura Cendak Senior Procurement Analyst
How many of you are currently participating?

6. AoG Office Supplies - Solution
Key Office Supplies
Basic supplies that any size agency requires to operate – products found in kitchenette or resource rooms.
Stationery, photocopy paper, basic cleaning supplies and hardware, basic canteen supplies, basic first aid supplies, business machines
Washroom Consumables
Specialist supplies for washrooms
Toilet tissue, hand towels, hand soap
Cleaning and Hygiene Consumables
Commercial cleaning supplies that are generally used by cleaning staff and stored in cleaning cupboards
Industrial strength and size cleaning supplies, specialist cleaning supplies, chemicals
ICT Consumables
Specialist ICT supplies
Printer/Fax cartridges, computer accessories, data storage media
Educational Supplies
Supplies for all agencies (not just schools) that are not basic office supplies
Art and Craft supplies, exercise books, Whiteboards and accessories, archiving and filing system consumables
Here is a recap of many of the points we have discussed in our collateral

7. Print and IT Hardware Katherine Scapolo
AoG Procurement Manager (Acting)
How many of you are currently participating?

8. AoG PTAS (Print) - Solution

9. AoG IT Hardware - Solution
Mandatory Products
Desktops
Laptops
Tablets
Thin Clients
Peripherals
Monitors
Other IT Hardware
Optional Products
Mobile Phones
Traditional associated services eg imaging, installation
Value Add services
TELA programme – purchases through AoG IT Hardware

10. Lytton High School
Raymond Pereira – Business Manager at Lytton High School - Gisborne
“We initially looked at the Print contract and were so impressed by the savings and the seamless experience we had with both MBIE and the supplier that we have now progressed and signed for several other contracts. I totally recommend your school to take a look at AoG and hope you can make the type of savings we have achieved here at Lytton High School”
With the Print contract we have achieved a $130 to $140k savings over the life of the 5 year contract – (about a $26k to $30k a year)
They had 36 months to go on their existing contract and with the help of MBIE working with the supplier the termination charges were erased and a new AoG contract was put in place. To enable them to achieve this they did remain with the incumbent.
They have also received a cost savings analysis for Travel and IT hardware. With taking these contracts into account they envisage approx savings of $50K per year for our School.
Lytton High School already use AoG Office Supplies.

11. How to sign up?
Submit non disclosure agreement online (this does not sign you up to a contract but gives you access to view pricing and begin the process to see if this works for your school)
Step 1: Go to procurement.govt.nz – NZ Schools page
Once you have completed registering your school MBIE will be send you a login to inSource ( this is a web based library of all contracts)
Step 2: When you are ready to sign up, contact the CoE , a Letter of Accession (LoA) will be ed to you for your principal to sign. This letter commits your school to the terms and conditions of the contract selected. Every time you want to join a new AoG contract, you will have to sign a specific LoA.

12. Thank you for your time 