1. Roles & Responsibilities May 22, 2017
Lodi Boys & Girls Club & Boys & Girls Clubs of Stanislaus County Partnership
Roles & Responsibilities
May 22, 2017

2. Great Futures 2025
In alignment with BGCA new strategic vision for the decade ahead, this partnership will build upon each organization’s current capacity and capabilities aligning with three objectives in concert with the plan.
Build strong Executive and Board Leadership prepared to lead organizations that drive impact.
Grown resource development and infrastructure capacity of local clubs and the Boys & Girls Club Movement.
Strengthen traditional organizations through consolidations, mergers, management agreements and shared service.

3. Partnership Goals
Common management services for the organizations allowing more efficient and cost effective management reducing overhead and enabling more resources to be directed at the club site level.
Enhance the quality of youth development services through improved programming and tracking of outcomes and impact in the priority outcome areas: 1) Academic Success, 2) Healthy Lifestyles, and 3) Good Character & Citizenship.
Increase the number of youth six through eighteen years old served .

4. Boys & Girls Clubs of Stanislaus
Efficient and cost effective management reducing overhead and enabling more resources to be directed at the club site level
Lodi Boys & Girls Club
Boys & Girls Clubs of Stanislaus
2016 Financial Report
% for management
% for resource development
% program operations
2017 Financial Goals
2016 Financial Report
% for management
% for resource development
% program operations
2017 Financial Goals

5. Boys & Girls Clubs of Stanislaus
Enhance the quality of youth development services through improved programming and tracking of outcomes and impact
Lodi Boys & Girls Club
Boys & Girls Clubs of Stanislaus
NYOI Scores
Formula For Impact Assessment
NYOI Scores
Formula For Impact Assessment

6. Increase the number of youth six through eighteen years old served .
Lodi Boys & Girls Club
Boys & Girls Clubs of Stanislaus
Average Daily Attendance
Total number of youth served
Number of Teens Served
Club Capacity
Market Share
Cost per youth served
School Year
Summer
Annually
Average Daily Attendance
Total number of youth served
Number of Teens Served
Club Capacity
Market Share
Cost per youth served
School Year
Summer
Annually

7. Focus Areas
Program Operations – Examine respective programs and services, policies, procedures and measurements to ensure high quality club experience.
Resource Development – grow capacity to sustain membership and program growth, attract and retain quality staff, and maintain youth development learning environment.
Back Office Support – reduce any redundancy and centralize functions such as marketing, personnel, finances, technology, data management, volunteer management, etc.
Governance- design and build a governance structure that lead to a cooperative management agreement.

8. Program Operations – Examine respective programs and services, policies, procedures and measurements to ensure high quality club experience.
Team Members
Vice President & COO
Vice President – Support Services
Outcome & Measurement Coordinator
Club Directors
Site Coordinators
Administrative Assistant
Tools
Program Operational Manual

9. Resource Development – grow capacity to sustain membership and program growth, attract and retain quality staff, and maintain youth development learning environment.
Team Members
President & Chief Executive Officer
Vice President & COO
Vice President – Support Services
Marketing & Communications Coordinator
Support Services Director
Club Directors
Tools

10. Back Office Support – reduce redundancy and centralize functions such as marketing, personnel, finances, technology, data management, volunteer management, etc.
Team Members
Vice President – Support Services
Vice President & COO
Support Services Director
Outcomes & Measurement Coordinator
Marketing
Tools

11. Governance- design and build a governance structure that lead to a cooperative management agreement.
Team Members
President & Chief Executive Officer
Vice President & COO
Vice President – Support Services
Lodi Exploratory Team
Stanislaus Exploratory Team
Tools

12. Date
What
Area
Notes
5/1/2017
Establish regular meeting Schedule for Exploratory committee 4
Minimum of 3 board members from each organization meet to develop Letter of intent
5/18/2017
Sign management agreement to hire Chief Operating Officer.
May 17th make presentation to respective organizations boards
5/30/2017
Develop plan to bring all staff to minimum JCCMP 2
Utilizing Job Classification & Compensation Management Program Class ”E”
6/30/2017
Integrate all program services utilizing best practices for program pathways.
Utilizing Program Assessment tools and core program teams.
7/1/2017
Finalize organizational chart and Integration Plan/Timeline
7/30/2017
Explore Integration of financial services through shared services agreements 3
In areas such as bookkeeping and possible payroll
8/30/2017
Explore integration of H.R. and technology services . Complete BGCA Safety Assessment
9/15/2017
Sign Board Resolution & Non-Disclosure Agreement
10/15/2017
Determine Governance Structure
11/30/2017
Sign Letter of Intent to Merge

13. Administrative Leadership 2017 - 2018
President Chief Executive Officer
Vice President Support Services
Vice President Chief Operations Officer
Marketing & Communications
Coordinator

14. Operations Division
Vice President Chief Operations Officer
Justice Assistance Grant Director
Club Director
West Modesto
Sylvan Schools
Lodi
Administrative Assistant

15. Administration Division 2017 - 2018
Vice President Support Services
Finance Assistant
Support Services Manager
Outcome & Measurement Coordinator