1. Passaconaway Lodge 2016 ANNUAL REPORT Daniel Webster Council
Matt Lefebvre,
Lodge Chief
December 14, 2016
Opening
The Lodge Chief, along with the officers should do the presentation. All OA members should be introduced (in full Class A). Set the tone that you have prepared a comprehensive review, but want the meeting to be interactive.
PowerPoint’s should be a guide for a conversation, don’t read the slides per se, as your audience can read – they want to hear the story behind the slides. There is nothing wrong with your presenters having supporting material in front of them as they present.
Depending on the size of your audience you can present sitting around a table or with an overhead projector with presenters at the front. Make it a comfortable situation for everyone.
Passaconaway Lodge

2. Agenda Passaconaway Lodge Highlights of the 2016 Year
Promoting Camping
Membership
Leadership Development
Journey to Excellence
75th Anniversary Year
Lodge Leadership

3. Highlights of the 2016 Year Total of $10,578 donated to DWC
$5,000 went directly to GSR Program
10% membership increase
Added a full-time OACC to GSR staff
Black Bear mobile trading post
Over 4500 hours of cheerful service in 2016
Three Ordeal weekends
Securing the NEF(Conclave) in 2017
Gold Journey To Excellence Designation
Commitment to Outdoor Program
This is what we are all about. Take a minute and read the mission\purpose as you build these slides. You can start out this section giving them a high level view of this and segue way into the major points. Make sure you call out points during this time that are consistent with our mission\purpose.
If you have pictures that correspond to this section use them. People like to see tangible results from our work.

4. Impact on Council Program
Over $55k Program Impact in 2016
Funded new GSR Program area
Funded new DWC camp flyer program
4500 service hours donated to DWC, GSR, and Carpenter
Impact on Council
Here is where you bring it all together. You will be able to talk to both the financial and the program people in the room.
Highlight your strengths in both area’s – keeping focused on the critical role the OA plays in every aspect of Scouting.
You may also find that this area is a great place to list all of the youth on your Lodge Executive Committee and by doing so bringing to the fore-front the names of key youth in the Council program.

5. Highlights of the 2016 Year Mobile Black Bear Trading Post
Trailer cost $7,200, up-fit was $2,200, bringing cost to $9,400
Raised $6,400 in private donations
Cost to Lodge was only $3,000 ($9,400-$6,400)
Can go anywhere! Can accept credit cards!
Members can pay their dues
LOTS OF NEW INVENTORY!
Trading Post has already sold almost $15,000!
Commitment to Outdoor Program
This is what we are all about. Take a minute and read the mission\purpose as you build these slides. You can start out this section giving them a high level view of this and segue way into the major points. Make sure you call out points during this time that are consistent with our mission\purpose.
If you have pictures that correspond to this section use them. People like to see tangible results from our work.

6. Promoting Camping
OA Camp Chief position subsidized by the Lodge to GSR
Redefined OA day at GSR including service day and ice cream social
Added elections to camp – elected 136 Scouts into the OA at camp alone
Promoted OA at Carpenter including staffing and funding AIA program
Donated $2,250 to send out camp flyers for the Council
Developed new GSR ArrowCorps - Week 3

7. Membership Dedicated Service
This is a key area to highlight how we compliment the Troops, not take youth away. As you don’t necessarily want to come right out and say that, drive the conversation to how we add to the Troop. Highlighting our work with ScoutReach, Webelos ceremonies, and Community Service.
Are all of the Lodge officer’s active Troop members? Highlight that our first obligation is to our Troop.

8. Membership 2016 Membership grew by almost 10% this year
Youth membership grew by 7.4% compared to less than 1% in 2015
Adult membership grew by 8.5% compared to less than 1% in 2015
Attendance at:
Fun Weekend - 85
Spring Fellowship/Ordeal - 183
Conclave - 61
Fall Fellowship/Ordeal - 203
LLD/October Ordeal - 191
GSR ArrowCorp - 12
OA Ring at the Summit Dedication - 10
OA NEXT - 3
National Camp ArrowCorps - 4

9. Regional/National Training
Lodge Excellence Seminar (LES) Hosted by Section NE1
National Leadership Seminar (NLS) hosted by the Northeast Region
National Lodge Adviser Training Seminar (NLATS) hosted by the Northeast Region
Leadership Development
The OA is in a unique position to play a key role in Leadership Development, which makes Scouting as a whole that much stronger. A key component of the OA is training. It takes on many shapes and forms, so it is key that we explain the investment we make in this area, both in youth and adult.
Cover not only numbers in attendance but the type of training so all understand we not only teach Scout skills, but Leadership skills that can be incorporated into all aspects of our life.

10. Journey to Excellance GOLD JTE First time for Passaconaway Lodge
Critical Areas Needing Improvement
Induction Rate
Planning is ongoing for more ordeals
Ongoing election emphasis at camp
Brotherhood Conversions
Possible Summer Camp Conversions
Removal of brotherhood fee
OA Unit of Excellence Award
New Chapter emphasis including implanting OA Unit of Excellence
Quality Lodge Performance
This is a great area to review your success over the past year as it relates to a national set of standards.
If you have areas of improvement, be candid about them, but also proactive with a plan to address them. You will build credibility with your audience with your candor and plans to address areas that need attention.

11. 75th Anniversary
The Lodge is exploring several options to celebrate our 75th Anniversary:
Hosting New England Fellowship (Conclave)in June
75th Anniversary Yearbook
Headshots of all Arrowman, Chapter pages and pictures. Lots of pictures. Just like a High School Year Book.
Include all Lodge History, interlaced throughout yearbook
Sash & Bash in October ; Arrowmen AND Troops invited
OA hosted “mini-jamboree”
1,000 participant goal
OA and Scout Training
Concert/Fireworks
5 Year Dues Plan
Coincides with 75th to 80th, then 80th to 85th, etc.
5 Year themed patch sets, starting on 75th, then 80th, etc
Recognition \ Awards
You will quickly see that leaders in the OA are typically leaders across the Scouting community. It is important to highlight the key role our Arrowmen play in all aspects of Scouting. With that said, start off with OA recognition then build upon those Arrowmen that have been recognized outside of our program. Again, you are building credibility with your audience by explaining that we are not in a silo unto ourselves, but a critical part of the larger Scouting movement.
An individual or group picture would help put a face to an award.

12. Lodge Leadership Lodge Chief- Matt Lefebvre
Vice Chief - Grant Richardson
Vice Chief - Justin Calautti
Treasurer - Kyle Anderson
Secretary - James Greenwood
Staff Adviser - Mark Callahan
Lodge Adviser- Andrew Richardson
ALA Financials - Linda Hamel
ALA Facilities and Service - Kevin Hurley
ALA Chapter Operations - Charlie Murdoch
ALA Program - Jack Webb
ALA Administration - Scott Langille

13. Mission of the Lodge
The mission of the lodge is to achieve the purpose of the Order of the Arrow as an integral part of the Boy Scouts of America in the council through positive youth leadership under the guidance of selected capable adults.
Round table Discussion
Fairly self explanatory. Open it up to questions \ comments \ ideas. After all that you have presented there are sure to be follow up questions and comments about the dynamic program your Lodge offers.
If you have takeaways, ensure you have captured them and follow up quickly.
Also, send Thanks You’s to all that participated. You can never underestimate the power of a short note to thank people for their time and interest – it will pay dividends.