1. By : DR. ZULHAFIZ TAJUDIN Deputy Dean (Academic & Technology)
ACADEMIC SERVICES
BRIEFING
January 2017
By : DR. ZULHAFIZ TAJUDIN Deputy Dean (Academic & Technology)

2. 1. AcSS Org. Chart & Roles 2. Academic Calendar 3
1. AcSS Org. Chart & Roles 2. Academic Calendar 3. Academic Activities 4. Tools 5. University Rules & Regulation (URR) 6. Grade System GPA & CGPA 7. Academic Status 8. Academic Offence 9. Awards 10. FAQ

3. ACSS ORG. CHART & ROLES

4. ACADEMIC SERVICES SECTION ORGANIZATION CHART
DEAN / HEAD OF CAMPUS Ascc. Prof. Dr. Ahmad Naim bin Ahmad Yahaya
GENERAL MANAGER
ACADEMIC MANAGEMENT DIVISION (ACMD) CHANCELLERY UniKL
Pn. Asháriah Badarudin
DEPUTY DEAN
(Academic & Technology) Dr. Zulhafiz Tajudin
Head of Section
Academic Services Section (AcSS) Pn. Siti Hasliza Yahaya
(06 – )
Enrolment & Record Unit (ERU) Pn. Zaine Md. Saad (06 – )
En. Taufiq Abd. Ghani (06 – )
Program Administration Unit (PAU) Pn. Norhana Mohd Khalid (06 – ) Pn. Siti Nur Idayu Zulkefli (06 – )
Exam & Convo/Certificate Unit (ECU) En. Mohd Aliff Haniff Abd Karim
(06 – ) Pn. Rafidah Roslan (06 – )

5. ACADEMIC SERVICES SECTION (AcSS) – ROLES & RESPONSIBILITIES
Enrolment & Record Unit
Program Administration Unit
Examination & Convo./Certificate Unit
Responsibilities:
Semester Registration (New & Returning)
Admission & Re-Admission Appeal (Change Programme Appeal
Exchange & International Student Records
Monitoring of Student Status
Enrolment Statistic & Report
Academic Activities
Credit Exemption Mapping & Applications Processes
Responsibilities:
Coordinating of subject Offering (Validity of subject Name & Code)
Monitoring subject Registration, Add, Drop, Withdrawal
Registration Status, Academic Performance
Advisory & Monitoring of Student subject Registration/ Completion
Timetable
Classroom/Academic Facilities Monitoring
Responsibilities:
Pre & Post Examination Operations
Final Exam Timetabling
Academic Transcript Preparation
Admission of Marks/ Update, Result Issuance and Announcement
Management of Appeal Due to Academic Performance, Exam Misconduct & Appeal of Grade
Re-Admission Appeals (FO Status)
Exam Misconduct & Appeal
Graduates List & Certification
Convocation Scrolls & Transcript

6. ACADEMIC SERVICES SECTION (AcSS) – ROLES & RESPONSIBILITIES

7. ACADEMIC CALENDAR

8. ACADEMIC CALENDAR JANUARY SEMESTER 1 week
Orientation/Induction Week/Re-registration
1 week
Classes
10 weeks
Mid Semester Break
7 weeks
Revision Period
5 days
Examinations
2 weeks
Total Academic Week in the January semester
22 weeks
Semester Break#
4 weeks
Important Note:
* The academic year is subject to change.
** Some programmes conducted at UniKL may adopt different academic
calendar(s).
# The duration of semester break may change from time to time.

9. ACADEMIC SERVICES ACTIVITIES (January & September Semester)
SEMESTER REGISTRATION AND STUDENT STATUS
DESCRIPTION
WEEK
Semester Registration for Returning Students
Week 0 – 1
13 – 24/2 2017
Late Semester Registration
Week 2
27/2 – 3/3 2017
Appeal to Reactivate Student Status
Week 4
13 – 17/3/2017
Deferment from Study
After Week 5 – Pay full Tuition Fees & subject will recorded as ‘W’
Week 1 – 9
20/1 – 21/4/2017

10. SUBJECT REGISTRATION/ ADD/ DROP/ WITHDRAWAL
DESCRIPTION
WEEK
Add Subject - (ONLINE – ECITIE & Academic Advisor Approval)
Week 0 – 1
13 – 24/2 2017
Drop Subject - (ONLINE- ECITIE & Academic Advisor Approval)
Week 1 – 4
20/2 – 19/3/2017
Verifying Subject Registration - (ONLINE – ECITIE & AcSS Office)
Week 3 – 4
13 – 19/3/2017
Correction of records only on:
Wrong Subject Code
Change Subject Group
 After Week 4 – Penalized at minimum RM50 for each request.
Week 2 – 4
27/2 – 17/3/2017
Week 5 – 9
20/3 – 21/4/2017
After Week 9 - Penalized at minimum RM100 for each request.
Week 10 onwards
Subject Withdrawal - (MANUAL - FORM)
Subject Pre-Registration – (ONLINE – ECITIE & Academic Advisor Approval)
Week 11 – 12
8/5 – 21/5/2017

11. FINAL EXAMINATION WEEK DESCRIPTION Week 10
Draft of Final Examination Timetable released
Week 10
24 – 28/4/2017
Final Examination Timetable released
Week 12
15 – 19/5/2017
Revision Week
Week 18
26 – 30/6/2017
Week 19 – 20
1 – 14/7/2017

12. TOOLS

13. STUDENT PORTAL Semester/ Subject Registration, Add/Drop, Timetable
Subject offered based on Program Structure
URR 13th Edition Jan 2017
Code of Conduct
System ECITIE Online -> portal.unikl.edu.my

14. STUDENT PORTAL
YOUR NAME ID

15. OFFICIAL COMMUNICATION
UNIKL STUDENT SYSTEM
YOUR NAME
YOUR ID
OFFICIAL COMMUNICATION

16. UniKL MICET VLE

17. ACADEMIC ADVISOR
Approve application request in ECITIE for add, drop subject/s.
Help students define and develop realistic educational career plans through schedule planning for each semester. Each student should have an up-to-date study plan through to graduation.
Meet at least once each semester with continuing students to plan for the coming semester and to review/revise long range academic program schedules.
Monitor progress toward educational/career goals and meet at least once each semester to review the progress toward completing the proposed academic program and to discuss grades and other performance indicators.
Follow-up with the advisee on any report of unsatisfactory work (notice of class probation for poor attendance, notice of failing grades, incomplete grades from past semester(s), etc.).  Special attention should be paid to students who are placed on academic probation.

18. UNIVERSITY RULES & REGULATIONS (URR)

19. UNIVERSITY RULES & REGULATIONS HANDBOOK
STUDENTS ARE MANDATORY TO ADHERE TO
UNIVERSITY RULES & REGULATIONS

20. RETURN TO AcSS
WEEK 2

21. GRADE SYSTEM GPA & CGPA

22. UniKL GRADE SYSTEM MARK GRADE POINT VALUE STATUS 80 – 100 75 – 79 A A-
4.00
3.67
Pass
70 – 74
65 – 69
60 – 64 B+ B B-
3.33
3.00
2.67
55 – 59
50 – 54
45 – 49 C+ C C- D
2.33
2.00
1.67
1.00
0 - 39 F
0.00
Fail

23. UniKL GRADE SYSTEM
100%
TOTAL MARKS
60%
40%
COURSE
WORKS
FINAL
EXAM

24. CALCULATING – GPA & CGPA
GPA (Grade Point Average):
Semester Grade Point
Credit Hour Calculated for that semester
CGPA (Cumulative Grade Point Average):
Total Semester Grade Points for All Semesters
Total Credit Calculated for All semesters

25. GPA CALCULATION : CLB 11003 A 4.00 3 12.00 WEB 10302 C 2.00 2 MPU 2133
Subject
Grade
Point Value
Credit
Point Value x Credit
CLB 11003 A
4.00 3
12.00
WEB 10302 C
2.00 2
MPU 2133 B+
3.33
9.99
CLB 10402 D
1.00
3.00
CLB 10302
6.66 13
35.65
GPA = = 2.74

26. CGPA CALCULATION AS BELOW :
Sem 1
Subject
Grade
Point Value
Credit
Point Value x Credit
CLB 10904 A
4.00 4
16.00
CLB 10402 C
2.00 2
CLB 10703 B+
3.33 3
9.99
WEB 10302 D
1.00
CLB 10302
6.66 13
38.65
Sem 2
CLB 10803 B
3.00
9.00
CLB 21102
CLB 20903
12.00
WEB 20302
8.00 10
35.66
CGPA = ( ) 23
= 3.23

27. ACADEMIC STATUS

28. ACADEMIC STATUS ACADEMIC STATUS ACADEMIC PERFORMANCE
Good Standing (GS)
CGPA ≥ 2.00
Probation 1 (P1)
1.67 < CGPA < 2.00
Probation 2 (P2)
1.67 ≤ CGPA < 2.00 after P1
Failed and Out (FO)
CGPA < 1.67
CGPA < 2.00 after P2

29. ACADEMIC STATUS
Recommendation for Student who have attained GPA <1.00 and with CGPA >1.67:
Allow the student to continue study
Instruct the student to defer for one semester
Terminate the student’s study status

30. IMPLICATIONS OF PB MAXIMUM CREDITS CAN BE REGISTERED
IS ONLY 12 CREDITS
LATE COMPLETION OF STUDY /
GRADUATION
INCREASE FINANCIAL BURDEN

31. ACADEMIC OFFENCE

32. ACADEMIC OFFENCE
Academic Misconduct
Plagiarism
Collusion
Fraud & Forgery
Abuse of Resources
2. Examination Misconduct
Examination Rules & Regulations

33. PENALTY
Academic Misconduct
(one or a combination of two or more)
Reprimanding student in writing;
Redoing assessment with reduced marks;
Student’s work given 0 mark;
Reducing 50% marks for student subject work;
Suspension for one semester;
Expulsion from the university

34. EXAMINATION MISCONDUCT
For examination misconduct during examinations; if the student is found to have committed a breach of the examination rules and regulations, the student can be imposed with any of the following penalties:
Given ‘F’ grade for that particular subject and SUSPENSION from the University for one semester; or
EXPULSION from the University.

35. IMPLICATIONS OF MISCONDUCT
MUST REPEAT THE FAILED SUBJECT
EXTRA PAYMENT OF FEE FOR THE FAILED SUBJECT – EXCLUSIVE IN THE MARA/PTPTN LOAN
LATE COMPLETION OF STUDY/ GRADUATION
TERMINATION OF STUDIES

36. AWARDS

37. DEAN’S LIST AWARD
Awarded to students with GPA >3.50 and have not obtained less than C for any subjects in the current semester.
Students must have registered for a subject load of not less than 12 credit hours.

38. SPECIAL AWARDS During Convocation
Diploma & Bachelor Students with CGPA >3.67
Chancellor
Council Award
President

39. FAQ
Any unresolved issues?
Refer to AcSS

40. THANK YOU