1. Sixpence Assessment Collection

2. Sixpence Program Staff Roles
Sixpence Program Staff Roles Key responsibilities may be 4 different persons or one for all
Program Director – Responsible for all Sixpence program level data submissions to the Sixpence team (for example staff changes, a change in or mailing addresses). Updates should be sent using the program data form as soon as they occur. to Lisa Alvarez AND Stephanni Renn Responsible for verification of Rosters and Data Checklist List. Must sign off on data checklist before returned to MMI each evaluation period
Data Manager - Evaluation Packets, Data Checklist Report, flash drives, KIPs uploads to the Box,PPVT and parent and summary reports. All mailings will be sent to Data Manager who is responsible for dissemination and submission
Program Data Entry Designee – Person who will be sent the log on credentials for the website. This person will be responsible to ensuring that the program roster is up to date at all times, rosters for verification will be sent to this person and the program director. Roster transfer requests will be submitted by data entry designee with input and approval from home visitors and/or classroom teachers of child and/or family
Home Visitor or Classroom Teacher – Responsible for communicating roster additions and updates to data entry designee, completing all assessments with children and families and submitting them to data expert/manager

3. Program Director Email to Lisa Alvarez lalvarez@unmc.edu and
Responsible for all Sixpence program level data submissions to the Sixpence team (for example staff changes, a change in or mailing addresses)
Updates should be sent using the program data form as soon as they occur
to Lisa Alvarez and
Stephanni Renn
Responsible for verification of Rosters and Data Checklist List
Must sign off on data checklist before returned to MMI each evaluation period

4. Data Manager
Evaluation Packets (mailed to data manager at address provided on program information sheet)
Data Checklist Report
Box Uploads (KIPs and HOVRs)
Ensuring that all assessments are completed and returned, including any electronic assessments or submissions
All mailings will be sent to Data Manager( fall/spring data packets, parent letters, kips reports)

5. Data Entry Designee
Person who will be sent the log on credentials for the website
This person will be responsible to ensuring that the program roster is up to date at all times
rosters for verification will be sent to this person and the program director
Roster transfer requests will be submitted by data entry designee with input and approval from home visitors and/or classroom teachers of child and/or family

6. Home Visitor or Classroom Teacher
Responsible for –
communicating roster additions and updates to data entry designee
completing all assessments with children and families and submitting them to data manager

7. Program Information Sheet

8. Sixpence Consent Form
Found on page 11 of the Evaluation Guidebook – current version is available on the website under the Documents tab
Needed for all children for whom intakes are completed
Not needed for unborn intakes
Scan completed signed form and to
Can be mailed if electronic submission is not possible
Best practice is to submit at the time of intake
Reports of any child without record of a consent form at MMI are sent out in the Fall and Spring

9. Authorization for Sharing Information(consent form)

10. Assessment Collection
FALL
SPRING
TS Gold Checkpoint (by October 31)
TS Gold Checkpoint (by May 31)
DECA assessments
FRIENDS-PFS(New Sixpence Families only)
FRIENDS-PFS(Only families that completed fall)
DAY-C(8months and older English speaking)
DAY-C(8 months and older English Speaking)
OR MacArthur LI/LII(IF Spanish speaking and 8m-30m)
KIPS(Home based only)
Fall Checklist Report
Spring Checklist Report
Family Outcomes Survey
Parent Survey
At Birth
When child turns 3
Prenatal Survey(Home Visitor will complete with family and send to MMI)
PPVT(MMI will coordinate assessment)

11. Data Collection Memo(included in packet)

12. Data Checklist(included in packet)

13. Spring Checklist Report(included in packet)

14. Checklist Report Lists children in program
Contact Lisa Alvarez at if you find any errors or have questions. Assessments are based on service type and age of child
Make copies as needed
Check off each assessment completed for child
Return report(or copy) to MMI with items checked off
Note any changes on the report, for example child exited, family opted out of particular assessment, gender or birthdate needs correction

15. Family Survey
Survey completed during Spring assessment collection

16. Family Outcomes Survey

17. KIPS Videotape parents in 6 to 8 minute parent-child interaction
Make sure there is no background noise
Only one video per family is needed, please note on checklist if KIPS is under sibling’s name, record the oldest child

18. KIPS Upload Record kips Videos Upload videos to the Box
See detailed direction sheet(sent via to Data Manager)
Open fillable pdf Kipsvideolistv1.pdf (sent via to Data Manager)
Video Upload Naming -
Site name (ex. Site), teacher/home visitor (ex. HomeVisitor), child last name (ex.LastName), child first name (ex. FirstName)
                     Example:        SiteHomeVisitorLastNameFirstName

19. Kips Video List(mandatory email lalvarez@unmc.edu)

20. Kips List(mandatory)
Complete form, include program name, child’s name(matching video upload name), home visitor’s name and language used in video(English or Spanish)
Save completed form to your computer
completed form to

21. DECA Complete DECA assessments on the www.e-deca2.org website
Obtain sign on credentials from Lisa Alvarez
DECA assessments are based on child’s age, determined by birthdate on intake record
Contact Lisa Alvarez if birthdate is not correct on e-deca site
DO NOT return paper copies of DECAs to MMI – ALL assessments must be entered on the e-deca site!!

22. PPVT
Completed when child is 3 years old
Coordinated by MMI

23. DAY-C
Collected Fall and Spring All children whose primary language is English And are 8 months or older

24. MacArthur LI and LII (Spanish)Age 8m-30m
Collected Fall and Spring Collected instead of DAY-C for children whose first and primary language is Spanish is based on Child’s age at time of assessment period Level I – 8months to 18 months Level II – 19months to 30 months

25. Spring Dates
March 8 to April 12 No later than April 12 Online data must be entered or uploaded Data must be postmarked