2. Proposal and Award Management
Award Management – Part I
Sponsored Programs Administration
June 15, 2017

3. Award Management – Part I
Award Processing – Sponsored Programs
Hot Topic – Pre-Award Spending
ERAC Update

4. Award Process Proposal Submitted Just-in-Time Requests Award Received
Negotiations
Compliance Verification
Proposal/Award Sent to GCA

5. JIT and Negotiation Just-in-Time Award Received
Sponsor requests for budget and/or proposal changes
Award Received
PI or SPA receives from sponsor or
SPA/Business Development drafts agreement

6. Grant Contract Cooperative Agreement
Funding Mechanisms
Grant
Contract
Cooperative Agreement

7. Award Terms Publication Rights Intellectual Property Confidentiality
Insurance
Governing Law
Indemnification
Payment/Invoicing Terms
Termination
Citizenship Restrictions

8. Compliance Verification
Institutional Review Board (IRB)
Institutional Animal Care & Use Committee (IACUC)
Institutional Biosafety Committee (IBC)
Significant Financial Interest (SFI)
Conflict of Interest
Export Controls

9. Hand-Off from SPA to GCA
SPA s award to PI
SPA sends proposal/award documents to Grant and Contract Accounting

10. Policies 159: Injury Claims Against NDSU and State Risk Financing
190: Employee Responsibility & Activities: Intellectual Property
343: Confidential Proprietary Information
712: Contract Review
823: Financial Conflict of Interest

11. Hot Topic – Pre-award Spending
PI may need to begin project work on a pending award or partially executed award
Advanced account set-up prior to finalizing award
To request pre-award spending
Documentation of sponsors intent to fund
approval from Department Chair or Dean

12. ERAC Update Electronic Research Administration & Compliance

13. Proposal and Award Management Series
April 20, 2017 Focus on Fundamentals: SPA/GCA May 18, 2017 Proposal Review June 15, 2017 Award Management – Part 1 July 13, 2017 Award Management – Part 2 August 17, 2017 Round Table Discussions September 14, 2017 Reports and Queries: PeopleSoft and beyond

14. Sponsored Programs Contacts
Val Kettner Associate Vice President
Amy Scott Assistant Director
Jill Mackenzie Award and Program Officer
Cindy Eleson Budget and Program Officer
Wayne Wermager Budget and Program Officer
Shelly Sandstrom Program Assistant
Faye Klein Administrative Secretary
SPA Forms

15. Grant & Contract Accounting (GCA)
Sara Ogundolani: – USDA (all sectors)
Beth Astrup: – Dept of Interior, Dept of Defense, NASA, CNCS
Mary Freeman: – Restricted Gifts, Grant Auditing, Administrative Support
Teresa Driscoll: – ND Dept of Commerce, Industries (Private and Non-Profit)
Laura Lutkemeier: – State Agencies & Commodity Groups, Effort Reporting
David Munro: – DOT, Public Instruction, Non Federal CNCS, Foundations, SEFA, Recharge Centers
Ann Young: – NSF, DHHS, Dept of Education, Senior Design, Challenge Grants, Director