1. Domestic Wiring Instructions
Instructions for wiring payments within the United States

2. Beneficiary Information Vendors’ Name and Address
Beneficiary- The person, company, or organization receiving the payment
Search vendor’s name in the “Supplier Search” tool
If vendor is not found
Enter “Purchasing Dept.” as the supplier
Enter the vendor’s name and address in the space provided

3. Product Information Description of Items/Services
Product Description, Catalog No., Quantity, and Amount MUST be provided
If no catalog number is available:
Please enter N/A
Enter amount (US Dollars Only):
If multiple items are invoiced please enter each amount separately
Enter 1st amount only - continue with presentation

4. Bank Information Refer to the wiring instructions provided by vendor
Enter Beneficiary Account Number
Enter Beneficiary Bank ABA Number
Also known as a Routing Transit Number (RTN)

5. Bank Information (2) Refer to the wiring instructions provided by vendor
Enter Bank Name
Enter Bank Address
Multiple lines are available

6. Bank Information (3) Refer to the wiring instructions provided by vendor
NOT all banks require a correspondent bank
Only required when wire payments are routed through another bank
The vendor will supply you with this information
If the vendor does not indicate a correspondent bank is needed; please leave this section blank

7. Acknowledgements and Additional Information
Preparer MUST accept the below acknowledgements before moving forward
Additional Information
Any special instructions or additional information for beneficiary
Examples Include
Invoice Numbers
Customer Numbers
Special Instructions

8. Very Important Information Please Read!!!!
If you have ONE item on your invoice please proceed to slides 9 thru 11.
If you have MORE than one item on your invoice please proceed to slides 12 thru 15.

9. One Item Invoiced If you only have ONE item on your invoice
Go to “Available Actions” at the top of the page
Select “Add and Go to Cart”
Click the blue “GO” button
You should see one outgoing wire form for the total price of the invoice
Proceed to Checkout
Click on the “Summary” Tab

10. One Item Invoiced Enter FOAP
Attach documents needed to validate bank details:
Examples: Invoice with * Wire Instructions *, Conversion Chart, vendor
Submit Requisition

11. Receipt Items Process Complete!!!!!
Once the PO has been created and completed
Open the PO
Under Available Actions click “Create Quantity Receipt” then “GO”
Add quantities received
Click “Complete”
Click on link to go back to the Purchase Order
Add any documentation not already attached
Click on the “Comments” tab
Show comments for “Receipt”
Add recipient
Add comment Ex. “Invoice attached please proceed with payment”
Attach documents
Click “Add Comment”
Process Complete!!!!!

12. Multiple Items Invoiced
To enter a second item
Go to “Available Actions” at the top of the page
Select “Add to Cart and Return”
Click the blue “GO” button
Complete Only:
Product Information (description, catalog number, quantity, and amount)
Agree to Acknowledgments
Note banking details only need to be populated once
Repeat this slide for any remaining items on your invoice

13. Multiple Items Invoiced
When the last item is entered:
Go to “Available Actions” at the top of the page
Select “Add and Go to Cart”
Click the blue “GO” button
You should see the same number of items in your cart as on your invoice
You should also see multiple outgoing wire forms
Ex. If your invoice has 3 items you should see 3 forms
Proceed to Checkout
Click on the “Summary” Tab

14. Multiple Items Invoiced
Enter FOAP
Attach documents needed to validate bank details:
Examples: Invoice with * Wire Instructions *, Conversion Chart, vendor
Submit Requisition

15. Receipt Items Process Complete!!!!!
Once the PO has been created and completed
Open the PO
Under Available Actions click “Create Quantity Receipt” then “GO”
Add quantities received
Click “Complete”
Click on link to go back to the Purchase Order
Add any documentation not already attached
Click on the “Comments” tab
Show comments for “Receipt”
Add recipient
Add comment Ex. “Invoice attached please proceed with payment”
Attach documents
Click “Add Comment”
Process Complete!!!!!

16. Questions/Suggestions Contact Us!
Assistant Treasurer
Treasury Analyst
Specialist III
Craig Jeffries
Ivanette Lofton
Anne Miller