1. Tell me in your own words:
Spreadsheets 1.01
Tell me in your own words:
What is a spreadsheet?
What is their purpose?
Who uses them?
Where do you use them?
What are some benefits of using Spreadsheets?

2. Introduction to Spreadsheets

3. What are Uses of Spreadsheets?
Prepare budgets
Maintain student grades
Prepare financial statements
Analyze numbers
Manage inventory
Make forecasts

4. Advantages of Spreadsheets
Forecasting and making decisions
Fast and efficient
Automatically recalculates

5. What-if Analysis
A spreadsheet tool used to play out different situations to determine the outcome

6. Parts of the Spreadsheet Window
Active cell
cells
Column C
Row 5

7. Entering Data into a Spreadsheet
Labels
Alphabetical text
Values
A number
Formulas
Statement that performs a calculation
Functions
Built-in formula that is a shortcut for common calculations

8. Identifying Labels and Values

9. Identifying Formulas and Functions
The result of the formula
function
The result of the function

10. Identifying Parts of a Spreadsheet Formula
mathematical operators
=B2+C2+D2
equal sign—first part of any spreadsheet formula
cell reference/address—made up of the column heading and the row number

11. Identifying Parts of a Spreadsheet Function
=SUM(B2:B6)
name of function
range
equal sign

12. Mathematical Operators
+ addition
- subtraction
* multiplication (asterisk)
/ division (slash or diagonal)

13. Spreadsheet Functions
Function Name Description
AVERAGE Average of arguments.
COUNT Counts the number of cells in a range.
IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.
MAX Maximum value of range of cells.
MIN Minimum value of range of cells.
ROUND Rounds a number to a specified number of digits.
SUM Totals a range of cells.

15. Relative and Absolute Referencing
cells that change when they are copied into other cells
Absolute
cells that do not change regardless of where it is copied

16. Shortcut: double-click between the column headings!
Changing Column Width
1. Position cursor between column headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag to the right.
Shortcut: double-click between the column headings!

17. Shortcut: double-click between the row headings!
Changing Row Height
1. Position cursor between row headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag down.
Shortcut: double-click between the row headings!

18. Formatting Cells with Enhancements
underline
shading
font size
bold
borders

19. Numeric Formatting
Decimal/ number
currency
general

20. Print Orientations Portrait Landscape
A paper orientation that is taller than it is wide.
Landscape
A paper orientation that is wider than it is tall.

21. Print Options
without gridlines
with gridlines

22. Printing Column and Row Headings
without column and row headings
with column and row headings

23. Print Showing Formulas
formulas displayed
formulas NOT displayed

24. Printing Selected Areas
highlight desired area, choose option to print selected area (according to your software)

25. Graph / Chart
Is a way of presenting and comparing data in a spreadsheet
The three most commonly used are Bar graph, line graph and pie charts
Most charts have a vertical, left edge which is called the Y axis
On the bottom of the chart that run horizontally is known as the X axis

26. Charts Cont…
There are small black squares that surround a chart which are called handles to make the chart larger or smaller
* The small lines that mark a unit of measurement in a chart or graph is known as a tick mark.

27. bar graph
- Looks like rectangles, known as bars, lined up side by side
- They are used to compare the values of various items
Walmart’s prices compared to Target’s

28. Where under the line that tracks changed is shadowed with color.
Line and Area Graphs
line graph
useful for plotting trends (usually over a set of time)
Weather
area graph
like a “filled in” line graph.
Where under the line that tracks changed is shadowed with color.

29. pie graph
used to represent the percentage of each item that contributes to the total or whole.

30. Types of Charts/Graphs