1. Welcome, Members and Guests!
Thank You to our Sponsors!

2. Meeting Agenda
Welcome & Introductions
Feature Presentation
Questions
Closing Remarks

3. Feature Presentation:
Information Governance, Data Analytics, and the Records Managers’ Role
Linda G. Sharp, Esq., MBA, CLSP

4. Information Governance, Data Analytics and the Records Managers’ Role
Linda G. Sharp, Esq., MBA, CLSP
Associate General Counsel

5. Information Governance: Defined
“Information Governance is the activities and technologies that organizations employ to maximize the value of their information while minimizing associated risks and costs.”
Every business/organization is different
IG is an ongoing activity, not a one-time project
Source: Information Governance Initiative Annual Report, August 2014

6. Why Does InfoGov Matter?
Data is becoming the new currency of business.
“It is clear that individuals and enterprises that can ‘get [big data] right’ will have a competitive advantage over their peers who are deferring the planning and execution of their customer analytics strategy because it is big, complex and expensive.” (emphasis added)
Result? Organizations that have poor IG not only create risk, but lose out on the potential value of their own internally-created “Big Data.”
Source: Information Management, Big Data Analytics: The Currency of the 21st Century Enterprise, by Harvey Koeppel and Randy Bean, 9/2012

7. Percentage of respondents who agreed:
Source: Information Governance Initiative Annual Report, August 2014

8. It all started with paper…

9. Identified what constituted a “RECORD”

10. Focus was on the corporate “RECORD”…

11. The Paperless Office Late 1990s
There was a transition from paper to electronic – The Paperless Office
Computers at everyone’s desk
for everyone
Worldwide web made information readily accessible

12. Job responsibilities became a little foggy!
Does this belong to
records or IT?

13. Records managers started to feel a bit pulled in two directions
Are s and electronic files “records”?

14. Information Governance isn’t just about data in the “system of record”
Instant Message
Social Networks Webmail

15. Managing Unstructured Data
User Need
Solution
Offload Large s / Files
Avoid Storage Quota / Admin O’H
Boost / Files Server Perform.
Storage Management
2000
Reduce Storage and IT Overload
10X
100% Capture, Index, Store, Search
Tamper-Proofing
Monitor & Control Content
Corporate / Gov’t Compliance
2002
Stay in Control
Minimize R.O.I
Search, Case Mgmt, Attorney-Client
Save Discovery Costs
Legal Discovery Management
2006
Support Litigation
Slash Costs
Enable Electronic Records Retention
Enforce Doc Level Granular Policy
Records Retention Management
2008
Retain Electronic Corporate Records
Enable Enterprise Search
“Classified” Access, Audits
Corporate eMemory® Management
2012
Manage Unstructured “Big Data” for Strategy Advantage
3 Sins
of the Silos:
Solution:
Data Copy
Policy Control Point
Search
ONE
Duplicate
Copies
Disjointed
Retention
Disjointed Search
Loss of
Data Control

16. Information governance is looking for a Unified Approach

17. Big Data is Here to Stay
There was an estimated total of 1.2 zettabytes of global data in  By 2020, there will be an estimated 35 ZB of global data - 1/3 of which will live in the cloud.
*Citing the IDC/EMC 2011 Digital Universe Study
What is a zettabye (ZB)?
1,000,000,000,000 GB 1,000,000,000,000 terabytes
1,000,000,000,000 petabytes 1,000,000,000,000 exabytes
GB is roughly 60,000 – 85,000 pages

18. Expansion of RIM Responsibilities
Non-Records
Transitory Records
Records
discovery
Managing Non-Records is as important to Information Governance as managing Records

19. Life of a Document- Inline Information Management
Automate removal of non-business information
Rules Based Policies
Automatically
Manually
Hybrid
Amazon.com
eBay.com
Amextravel.com
Vacation
Holiday Announcement
President Weekly Report
RR/LH
3 Years Later…
5 Years Later…
7 Years Later…
Marketing IT HR
Engineering 3 5 3 5 7 7 3 3 3 7

20. Streamline access to data for business and legal use
Add…
Security
Privacy
Analytics

21. The problem is compounded…
We live in a virtual world!

22. Striking of Safe Harbor and Implementation of the Privacy Shield
Are you participating in decisions around managing multinational data?
Are you a multinational organization?
Do you have employees with ties or relationships abroad?

23. End-to-End eDiscovery
eDiscovery is about finding relevant content
Integrated eDiscovery and workflow automation tools from information management through production
Unified platform enables higher relevancy, more predictable costs and faster responsiveness
Processing
Preservation
Information Management
Identification
Review
Production
Presentation
Collection
Analysis
VOLUME
RELEVANCE

24. Benefits of an organized environment
Reduction in storage costs
Reduction in risk, if you don’t have it, they can’t get it
Ease in locating information when needed for eDiscovery or by the business units
Ability to repurpose and reuse prior art

25. Next Step in Your Career Path?

26. Thank you for your time…

27. Closing Remarks Upcoming Programs St. Mary’s Food Bank 50/50 Drawing