1. 2017 Fall Membership School Night Planning 5/5/2018
This year is the year to be aggressive about recruiting. There is some new information to speak about including the play book for recruitment, which highlights a NEW way to operate your school night. We’ll talk more about that shortly.

2. School Night Planning Resource Kit
5/5/2018
School Night Planning Resource Kit
CUSTOM stickers- These will be with the person doing the Boy Talk
Hot Cards, Cannon Kits, and Cannon Stickers (provided later)
On Boarding Envelopes (please DO NOT stuff with the applications)
Boys’ Life Mini Mag
Yard Signs
Elementary School Drive Up Sign
Parent Orientation Guide and Lion Orientation Guide
Flyers
Pack Specific Resources (What we do!)
Calendar, Contact, Meeting Info,
Station Signs
THE PLAY BOOK!

3. New Theme! Updated to a FOUR Station Model!
5/5/2018
THE PLAY BOOK
New Theme! Updated to a FOUR Station Model!
One stop shop for all your tips to complete a successful recruiting effort. These are in your packet and pretty much lays out everything that we’ll discuss in this power point.

4. School Night Planning Additional Resources

5. Marketing and Conducting the IDEAL School Night Quick Tips!!!
5/5/2018
School Night Planning
Marketing and Conducting the IDEAL School Night Quick Tips!!!

6. School Night Planning Marketing your School Night
5/5/2018
School Night Planning Marketing your School Night
7 Points of Contact
Boy Talk
Flyers & Yard signs
Scout to boy invite
Parent to parent invite (Utilize your Leader’s Facebook) or even your school’s social media
Church newsletter or announcement board
PTO newsletter
Consider PTO night, Ice Cream Social, meet the teacher night or other event that is already scheduled and will have traffic.
DO NOT settle for this in place of a traditional Boy Talk and School Night
The idea with the recruitment campaign is not to recruit 100% of the boys to Scouting. Our goal is much more simple…
Ensure 100% of the boys/ families get the message about joining!!!
It will take multiple approaches for us to achieve that goal. Consider these points.

7. School Night Planning Quick Tips
5/5/2018
School Night Planning Quick Tips
It’s held at the School!
It happens within the first Three Weeks of School’s beginning
Avoid Mondays and Fridays
We MUST ask them to join!
Turn in Application to DE or District Membership Chair within 24 hours
The SCHOOL offers
Familiarity: The boys & parents know where the school is located.
Easy to communicate to the boys during the Boy Talk: “join us tomorrow night at 7:00, right here at the school cafeteria!”
Centralized location: Most of the time schools are built central to the population they serve which equals easy access to all.
Neutral territory: Some may not be comfortable attending churches, especially for the joining night.
FIRST THREE WEEKS of School
Parents are planning very early in the school year for their boy’s activity. Make sure your pack in early so Scouting is a part of their options
What are the BEST days for the BOY TALK?
Monday, Tuesday, Wednesday= Boy Talk
Tuesday, Wednesday, Thursday= School Night
Boy Talks should be in same week of School Night, the boys will forget about you over the weekend. This also means no Monday School Nights
We MUST ask them to Join
They came to sign up so collect their application. Also keep this evening very short. If you’ve ever been to a soccer signup or to a sports signup, its very quick. Hold a parents orientation meeting prior to your first pack meeting to go over all the details, but for your school night keep it short, simple, and give them the pack calendar and make sure they know when the next meeting is.

8. School Night Planning Leading up to the School Night- PRINCIPAL
5/5/2018
School Night Planning Leading up to the School Night- PRINCIPAL
Begin NOW
Call your principals NOW to know to set up your Boy Talks
Target the first THREE WEEKS of School for Boy Talks and School Night
Speak with Principal about several topics
Flyer Drops
Boy Talks
School Night Location
School Distribution List and Social Media
Ask about meet the teacher/curriculum night
Remember DO NOT settle for this in place of a traditional Boy Talk and School Night, but have a presence there if you are able.
We spoke a lot about this throughout the spring last year, but I want everybody to think about this as we prepare for the 2016 Fall…we need to have conversations with the principal early. And these are a few points for the conversation with the principal. If you have not yet reached out…take action this week to do so.

9. School Night Planning Leading up to the School Night- Before
5/5/2018
School Night Planning Leading up to the School Night- Before
Before arriving
Get Receipt book, applications & pens
Get Station Signs ready.
Create handouts(unless they are bringing them out that night
Pack Schedule/ Calendar, contact information, Schedule Den Leaders to greet (with a smile  )
Make sure volunteers are in each of their station and review again with them on what they need to do.
Bring signed pack check for new youth registrations

10. School Night Planning The School Night FOUR Station Model
5/5/2018
School Night Planning The School Night FOUR Station Model
Structured to be an ‘OPEN HOUSE’ that’s takes a parent min to complete- No hard start
Families are coming anticipating 30 min
New families visit stations and progressively learn more
Keeps it quick, but gets information to them
Application capture is enhanced with this model
Consider giving them more info prior to your next pack mtg.
If short on volunteers, consider combining stations
Consider only having one or two people in uniform. More uniforms may create the sense that there isn’t a place for a new volunteer. Might be intimidating for some new families.

11. School Night Planning The School Night FOUR Station Model
5/5/2018
School Night Planning The School Night FOUR Station Model
STATION 1: WELCOME
Brief overview of the process.
Greet every family that comes to your station and ask them to sign in.
Provide them with the “New Scout Parent Orientation Guide”.
Tell each family that there are four stations that they will visit to complete the sign-up process and that it will take minutes.
Materials:
Station 1 sign
“New Scout Parent Orientation Guide”
Parent Attendance Roster, pen
A friendly face outside IN
Scout uniform!

12. School Night Planning The School Night FOUR Station Model
5/5/2018
School Night Planning The School Night FOUR Station Model
STATION 2: WHAT WE DO!
Share the excitement of Cub Scouting!
Speak to several families at once.
Hand out your pack’s fact sheet, calendar, leader contact information, and cost to join.
Hand out uniform information sheet and mini-Boys’ Life magazine.
Materials:
Pack fact sheet
Station 2 sign
Scout Shop Guide to the Uniform
Boys’ Life mini mags

13. School Night Planning The School Night FOUR Station Model
5/5/2018
School Night Planning The School Night FOUR Station Model
STATION 3: BUILD YOUR CANNON AND REGISTRATION
Help parents complete application and family survey.
Answer questions about pack fees/payment plans, financial assistance.
Set up extra tables so everyone has plenty of room to complete application.
Make sure parents know when and where the next meet will be held
Use the enclosed instructions and let them build their cannon craft.
Den Chiefs or extra adults to assist
Materials:
Station 3 sign
Cannons and instructions
BSA Youth Applications
Pens
Pack Leadership Handout

14. School Night Planning The School Night FOUR Station Model
5/5/2018
School Night Planning The School Night FOUR Station Model
STATION 4: CHECK OUT
Collect fees for BSA registration and Boys’ Life subscription.
Collect family survey sheets.
Applications should be signed by Cubmaster, and put into report envelope
Give parents HOT Cards and temporary membership card.
Materials:
Calculator
Station 4 sign
Cub Scouting Recruiting Report envelope for applications and fees
Bring Pack Checkbook for Registration fees: Make Checks payable to the Simon Kenton Council

15. School Night Planning Fall Membership Campaign Timeline
5/5/2018
School Night Planning Fall Membership Campaign Timeline
ASAP
7-10 days
1 week
1 to 2 days
Day of event
School Night
The first 48 hrs
Get on school calendar
Talk to School Principals
Order flyers
Pick up supplies
Update BeAScout. Unit Locator
1st Flyer drop
Place yard signs
Place posters
Recruit leaders
Make pack information handouts
Blast to school list
Finish prep work
Verify leader roles
Finalize pack handouts
2nd Flyer drop
Boy Talks
Complete prep work
Reminder Blast to school list
Verify with school
Verify leaders and other helpers
Set up room
Make sure all know what to do
Ask to join
Get signed completed applications
Turn in correctly completed applications to DE
Turn in correct amount of money
This is a good snapshot of the membership timeline with some critical action items to ensure your school night goes smoothly.

16. QUESTIONS?

17. Lion Pilot: Year 2 Year 1 Results
51 Packs participated: 378 Lions recruited and 91% stayed through charter renewal. Very Successful Rate
Becoming a Lion Pack in Year 2 is simple
Register as a Lion Pack (
Have a Lion guide recruited and trained over the summer months (July Training Schedule: upcoming slide)
Run the program as designed
Please do not recruit Kindergarteners this fall without registering as a Lion Pack.

18. Lion Pilot: Year 2 Lion Guide July Training Schedule
Tuesday, July 18: 6:30-8:00- Pike County YMCA
Thursday, July 20: 6:30-8:00- LDC
Tuesday, July 25: 6:30-8:00- LDC
If none of these days are agreeable, please contact Council Training Chair, Ray Pearsall for alternative training plans:

19. Online Registration

20. Online Registration More information to come!
Come to Online Registration Training:
June 6:30pm at the LDC
June 7:00pm at the Pike County YMCA (Waverly)
Update BeAScout Unit Pin after June 6!
Beascout.org

21. THANK YOU!!!!