1. PAIU Spring day on the hill logistics

2. Schedule for the day – Tina Gibbs Parking information – Tina Gibbs
Maps of the Capitol – Tina Gibbs
Current state of budget negotiations and pending legislation – Tom Gluck
Talking points – Tom Gluck
Legislative visits 101 – Tina Gibbs
Resources – Strategic Communications is developing materials
Questions?
Zoom Meeting Agenda
At the end of this briefing, you should:
1. Be familiar with the logistics of the day
2. Be comfortable with how to approach your appointments (for those who have not done this before)
Lisa

3. April 25 Day on the Hill Agenda
7:30 IU staff and director arrival at <Room TBD>
Members of Strategic Communications Job-Alike to assist with setup
Coffee, Tea, Juice and Water – No Food
We will send you a map with the hearing room highlighted and it will be on the PLS website.
(Someone TBD) will be at bottom of escalator to point you in right direction
7:30 Information Table Setup
Table open until 3:00
We need people to take shifts at the table
April 25 Day on the Hill Agenda
There are three aspects of our Day on the Hill:
1 Legislator and staff informational briefing
2 Meetings with legislators and IU directors and staff
3 An information table located in the high-traffic Capitol Main Rotunda
Lisa

4. 8:00 – 8:30 Registration/Networking
8:30-9:00 Presentation to Legislators
TBD welcomes, overview of IUs (5 min)
Power of the Family presentation (Family TBD – Tom Gluck)
Tom Gluck wraps up, lays groundwork for funding challenges and increases
Q&A from audience
Day on the Hill Agenda
There are three aspects of our Day on the Hill:
1 Legislator and staff informational briefing
2 Meetings with legislators and IU directors and staff
3 An information table located in the high-traffic Capitol Main Rotunda
Lisa

5. Day on the Hill Agenda Cont’d
9:30 IU meetings with legislators* (each IU maintains its own schedule)
Social media throughout the morning
photos and captions to (TBD)
12:00 Meet at Capitol cafeteria for lunch (on your own) and to debrief
1:30 Departure *
3:00 Information table closes
*IUs may choose to schedule later additional meetings with staff in the afternoon, although legislators will likely not be able to attend.
Day on the Hill Agenda Cont’d
There are three aspects of our Day on the Hill:
1 Legislator and staff informational briefing
2 Meetings with legislators and IU directors and staff
3 An information table located in the high-traffic Capitol Main Rotunda
Lisa

6. Legislator Information Scheduled meetings Resources
Documents will be posted to the PAIU PLS website as they are available.
Registration
Hotel
Parking
Maps
Legislator Information
Scheduled meetings
Resources
Day on the Hill Website
Lisa

7. Day on the Hill Next Steps
Please take a moment to visit the Day on the Hill website and register ASAP at:
PAIU will be conducting two Zoom webinars to assist IUs in preparing for our DOTH:
March 30 at 9:00 a.m.: an overview of the DOTH and direction for scheduling meetings with legislators.
April 20 at 1:00 p.m.: discuss final DOTH logistics, review DOTH talking points, and coordinate meetings with legislative leaders.
Day on the Hill Next Steps
Tom

8. Day on the Hill Next Steps
Hotel Information
Crowne Plaza:
Rooms are $110 per night with group block code AIU.
If you have any questions or concerns regarding the hotel reservations, please contact Michele Clancy at or
Day on the Hill Next Steps
Tom

9. Day on the Hill Next Steps
PAIU is scheduling meetings with:
House and Senate Leadership
Education and Appropriations Committee Leaders
Teams will be assigned to meet with Leadership.
We will try to use the local contacts for the meetings
Day on the Hill Next Steps
Meetings
Tom

10. Day on the Hill Next Steps
You are encouraged to contact your local legislators to schedule meetings during the 9:30 – 12:00 time slot or following lunch.
As meetings are scheduled, record them on the Scheduled Meetings tab of the PLS website.
Day on the Hill Next Steps
Local Legislator Meetings
Tom

11. Day on the Hill Next Steps
To schedule meetings:
Visit the PAIU PLS website; click on Legislator Information and choose the House or Senate link. OR
Click on the Find Your Legislator tab, and click on House IU Lookup or Senate IU Lookup.
Use their Harrisburg office phone number to schedule a meeting.
Explain who you are and why you are coming to Harrisburg.
Day on the Hill Next Steps
Local Legislator Meetings
Tom

12. Day on the Hill Next Steps
To schedule meetings:
You may be redirected to the legislator’s scheduler.
Again, explain who you are and why you are requesting a meeting.
Let them know you are from the legislator’s home district.
Request only a brief amount of time.
Record your meeting time on the PLS website.
Day on the Hill Next Steps
Local Legislator Meetings
Tom

13. Arrive a few minutes early.
Let the person at the front desk of the office know who you are and with whom you’re meeting
Expect to wait in a small area or in the hallway until the legislator is ready.
Be prepared to meet with staff instead of or in addition to the legislator
Do not be surprised if you meet in the hallway, especially if you have a big group.
Day on the Hill Visits
Legislative Visits: What to Expect?
Jamie

14. Be on time, flexible and brief Select a spokesperson
Do your homework! Know their committees, area of representation and any other facts about them that may be useful in the conversation
Be on time, flexible and brief
Select a spokesperson
Organize your thoughts ahead of time with others who are attending
Be specific on who will be saying what
Select a note taker/someone responsible for completing the debrief document
Day on the Hill Visits
Legislative Visits: What to Expect?
Jamie

15. Share your supporting documents.
Introduce yourself and state the purpose of your visit
Introduce yourself and your role at the IU
Give a brief overview of the services your IU provides.
State that you are here to discuss the handouts provided to you by PAIU.
Be clear, concise and stick to the topic!
Share your supporting documents.
Day on the Hill Visits
Legislative Visits: What to Expect?

16. Listen carefully and answer questions truthfully.
If you don’t know the answer, say “I’m not sure, but we will find out and get back to you.”
Always thank the legislator/staff and be sure you have their contact information.
Most meetings will last minutes.
Follow up, follow up, follow up – including a thank you note.
Day on the Hill Visits
Legislative Visits: What to Expect?

17. multiple handouts provided by PAIU maps of the Capitol
You will have:
multiple handouts provided by PAIU
maps of the Capitol
cell phone numbers for Jamie B, Tina V, Tom and Tina G.
talking points
a form to summarize each meeting.
Day on the Hill
Materials

18. Day on the Hill Talking Points
As we review and develop the talking points, please ask questions. It is important that you are comfortable with these, so that we all give the same message.
Topics may include:
Requesting an $11.7 million funding increase for Preschool EI
Supporting the Governors proposed $65 million increase for Pre-K counts
Depending on the status of these issues on April 25, our talking points might include opposition to the proposed $50 million cut for Transportation reimbursement, and opposition to the proposed elimination of property taxes. 
Day on the Hill Talking Points
We will talk to legislators and their staff about 3-4 topics when we visit with them.
Tom

19. Questions? Comments?
Day on the Hill