1. Florida Atlantic University Student Accessibility Services Beginning the Journey and Planning your Strategy to Provide Closed Captioning on your Campus

2. Presented By: Michelle Shaw – Director
Presented By: Michelle Shaw – Director Stuart Buckley – Assistant Director

3. PollEv.com/stuartbuckle835
Survey
Survey link:
PollEv.com/stuartbuckle835

4. Survey Results

6. Legal requirements in a nutshell
ADAAA
Section 508
WCAG 2.0

7. Current litigation

8. Writing a proposal Researching other institutions Collecting data
What did we find out?
Collecting data
Analyzing different approaches
What suits your institution?

9. Presenting Your Case Representatives from Provost Office
Vice President of Student Affairs
General Counsel
See PowerPoint presentation

10. Writing Policies and Procedures
Vice President of Student Affairs
Executive Leadership Team
Vice President of Legal Counsel
Associate General Counsel for Student Affairs

11. Delegation of Responsibility
Who should take responsibility?
Ways to share the responsibility
Working with Online Learning to include captions at the design stage
Working with departments to create awareness of the lack of captioning and to give solutions

12. Proactive approach Priority registration
Essential for lead time to arrange captioning
Pull reports from database to indicate which students from the Deaf and Hard of Hearing population have accommodations are registered for courses

13. Proactive approach Contacting professors ahead of time
It is important for the DS office to reach out because professors are often unaware of captioning requirement

14. Proactive approach Meeting with professors
In some cases a meeting is necessary to educate professors about captioning needs

15. Captioning Worksheet Captioning course log
Tracking courses that may need captioning

16. Captioning Worksheet Captionist workflow
Tracking status of captioning production

17. Methods of Receiving Video Content
Video files are often large in size and not suited to be sent by . Common sharing options may include:
Google Drive
Dropbox
Box.net
University shared drives

18. Methods of Receiving Video Content
When all else fails!
USB drive

19. Methods of creating closed captioning
Third-party vendors
Captioning hardware appliance
Hybrid approach

20. Popular Third-Party Vendors
Captioning services:
3Play Media:
Automatic Sync Technologies:
Rev.com:
Cielo24:

21. Advantages of third party vendors
Simple to implement
Can provide live transcripts
Do not require in-house labor
Can offer plug-ins and useful tools

22. Disadvantages of third party vendors
Can be expensive
Need to plan budget
Urgent jobs can be more costly
Eliminate opportunities for student volunteering and employment

23. Captioning Hardware Appliance
Docsoft
Where does an appliance fit in to your strategy?
What are the pros and cons of an appliance?

24. Captioning appliances
Advantages
The cost per minute is lower
Can be used as a source of student /volunteer employment for caption editors
Appliance can be used across institution
Teaching Assistants in departments can upload/edit transcripts
Turnaround time for caption production can be faster in some cases

25. Captioning appliances
Disadvantages
If there is no transcript provided by the media creator, staff need to edit and correct automatically generated caption files
No direct upload support for Echo 360 at this time
3rd-party captioning services may be needed in addition at times of peak demand
Heavy accents and background music can be problematic

26. Captioning Hardware Appliance
Having the right expectations
Requirements for good results:
Good quality audio
Creation of speaker profiles

27. Captioning Hardware Appliance
Finding funding
Student Technology Fee Grants
Writing a proposal
Purchasing appliance
Consider maintenance agreement/warranties
Consider training costs
Identifying key individuals for training

28. Implementing a Hardware Captioning Appliance
Collaborating with IT to house and maintain the appliance
Identifying departmental liaisons in different areas
Organizing training

29. The captioning appliance workflow
Uploading media files

30. The captioning appliance workflow
Downloading transcript

31. The captioning appliance workflow
Editing the transcript

32. The captioning appliance workflow
Creating speaker profiles to increase accuracy

33. The captioning appliance workflow
Optimizing speaker profiles to increase accuracy

34. Pilot Testing a Captioning Appliance
A caption appliance hardware company may offer a semester of pilot testing to assess the effectiveness of an appliance
TESTED

35. Low budget, no budget YouTube
Can be used to edit , create timecodes and formatted caption files (e.g. srt)

36. Low budget, no budget captioning
Student workers and volunteers
Great resource for creating transcripts
Student workers that have been trained and certified with C-Print software can be utilized when not transcribing in class

37. Low budget, no budget captioning
Voice Recognition software
This can be used to create transcripts for volunteers who want to get involved, but are not fast typists

38. Low budget, no budget captioning
Transcription pedals
These are affordable and can be used to assist in the transcript creation process

39. Questions