1. Contact Reports or Unit Visits October 6, 2016
Commissioner Tools
Contact Reports or Unit Visits
October 6, 2016

2. Purpose of Meeting
To train each of you individually on your responsibility as a Commissioner
Training on what must be done to fill your assignments in Scouting
Primary role is to:
Coach and serve as a “Resource”
Teach
“Train/Orient”
“Report the condition” or evaluate
This is what Unit visits and Contact Reports are.
“They register with the BSA as unit commissioners.”
In order to teach you must also be trained

3. Goal A wise man once said: “Performance improves when performance
is measured and feedback given.”
How do we measure performance in Scouting?
What do we have that helps us measure performance and provide feedback to Scout Den, Troop, Team and Crew leaders?
How many golfers in the audience today or basketball players?
What does the Scorecard or Scoresheet mean to the game?
What is the scorecard of Scouting? Contact Reports
Goal: One contact and contact report per month

4. Responsibilities
Unit commissioners serve as resources to help Scouting units succeed throughout the Zone(Stake).
Each Cub Den, Scout Troop, Varsity Team, and Venturing Crew should be served by a Unit Commissioner.
The Stake Young Men Presidency serve as Unit Commissioners for Scouts, Varsity and Venture.
The Stake Primary Presidency serve as Unit Commissioners for Cubs and 11 Year old Scouts.
Provide initial orientation, ongoing support, and instruction for all Scout units in the stake.
Report the condition of Scouting in each Unit or Ward.

5. Who Are Commissioners? LDS Responsibility BSA Responsibility
High Councilors
Assistant District Commissioner (ADC)
Aaronic Priesthood
Primary
Stake Young Men Presidency
Unit Commissioners (UC)
Stake Primary Presidency
Each Stake representative should register each year as a Commissioner
This is a separate BSA application
Registering with a Ward or Unit does not register you as a Unit Commissioner

6. How do we compare with other Councils?

7. 3rd from Bottom on Commissioners Registered
How does Francis Peak Compare?
Second from the top on Contact Reports?

8. What Do I Need to Do? Register as a Commissioner!
Complete Contact Reports or Unit Service Visits in Commissioner Tools
Perform Simple Assessments on Unit
Perform Detailed Assessments on Unit
Commissioners should perform these functions as recommended
Simple Assessments – regularly (monthly)
Detailed Assessments – twice a year
“Provide Real Commissioner Service”

9. Commissioner Tools Basic steps everyone must do to get access:
Register as a commissioner-Very important
Go to my.scouting.org
Create a login and password for my.scouting.org
It typically takes minutes after password setup to get access
Click on the “Home” in the upper left hand corner
“My Dashboard” will appear
General list of options

10. What Do I Do in Commissioner Tools
ADCs or DCs should assign Unit Commissioners to Units
Very important
District Commissioners should report on visit with Assistant District Commissioners(ADCs)
ADCs should report on their visit with Unit Commissioners
Unit Commissioners should record contacts and reviews
Unit Commissioners to visit individual units
Provide a scorecard for unit evaluation

11. Commissioner Tools After signing into Commissioner Tools
Click on the District or Unit for which you are responsible
Pack 0603
Troop 0603
Crew 0603
Francis Peak 07
There are multiple sections to open
Only Open Commissioner Tools
Any time you want to return to your Home or your dashboard just
click on the symbol in the upper left hand corner

12. My.Scouting.org

13. Unfortunately, this is what some of our units look like!
603
Unfortunately, this is what some of our units look like!
No assigned commissioner
No contacts have been recorded
Have contacts been done by Unit Commissioners or
ADCs and not recorded or have there been
no contacts?

14. Entering a Contact
In Commissioner Tools, navigate to the Unit you wish to do a report on
Select “New Contact “
Select “Type of Contact”- Unit Meeting default -asterisked fields required
Select “Date of Contact” (Can load a date in the past)
Select “Unit health” – choose “declined, improved or unchanged”
Select either:
“Simple Assessment” – monthly or regularly
“Detailed Assessment”- twice a year
Simple Assessment - Fast and simple way to record a unit contact
Record concerns and/or positive ideas discussed
Complete an “Assessment” with every contact
Value of Assessment – measurement & feedback
“Performance Improves When Performance is Measured and Feedback Given”

15. Unit Committee/Leader Meeting Unit Key 3 Unit Activity
Unit Meeting
Unit Committee/Leader Meeting
Unit Key 3
Unit Activity
Unit Parent Meeting
Other
Training and Membership
Planning and Budget
Membership
Program
Volunteer Leadership
Unit Priorities and Other Details
Unit health declined
Unit health improved
Unit health unchanged

16. Select Simple Assessment

17. Completing a Simple Assessment
Select “Overall Assessment Score”
1-5 in half point increments
Click on “Score” you desire to give the unit
Select “Comments Box”
Enter information on how service plan is being implemented
Special needs
Good ideas
General observations
Other relevant information
Select “Save and Complete Contact”
This completes a Simple Assessment
System will return to Unit Screen
Notice Health Score in Upper Right Hand Corner

18. Select Score

19. Type in Comments

20. Summary Commissioners need to register as a Commissioner
Once registered, then sign into Commissioner Tools
Unit Commissioners should begin visiting units
Evaluate or score a Scout Unit during visit
Load Contact Report or score card into Commissioner Tools
Provide uplifting and encouraging feedback to improve Scouting
Resources: -
of America
Goal: Do One Contact a Month