1. Academic Affairs Update
June Board of Regents
2017

2. 1. Program Proposal Process 2. Economic and workforce development 3
1. Program Proposal Process 2. Economic and workforce development 3. Accreditation

3. Program Approval Process

4. Phase 1:
In the fall of 2015, the KCTCS Chancellor formed a Curriculum Process Work Group with representatives from each KCTCS college to review the current curriculum process and make suggestions for enhancements with a special consideration to increasing efficiencies. The work group met during fall through spring 2016 and concluded their work with a presentation of eight recommendations. The KCTCS Academic Council, the President’s Cabinet, and the President’s Leadership Team reviewed the recommendations. Each of these groups endorsed the recommendations.

5. Phase 2:
The recommendations were then presented to the KCTCS Senate Council on April 22, The KCTCS Senate Council members were asked to suggest faculty members to serve on a Curriculum Revision Implementation Ad Hoc committee and forward those nominations to the Chancellor to select one faculty per campus to serve.

6. Phase 3:
The Curriculum Revision Implementation Ad Hoc committee began meeting in January 2017 with a charge to review the approved recommendations and create an implementation plan by fall The recommendations involved administrative changes, policy updates, and possible changes to the KCTCS Senate Rules.

7. Recommendations
The Ad Hoc committee chairs presented two recommendations to the KCTCS Senate Council at the March 17, 2017 meeting. The two recommendations involve updates to the templates used by KCTCS colleges when preparing the formal documents for New Program requests to be reviewed by the KCTCS Board of Regents. KCTCS Senate Council voted unanimously to approve recommendations.

8. RECOMMENDATION A: Use the Council on Postsecondary Education’s (CPE’s) Kentucky Postsecondary Program Proposal System (KPPPS) template for Board of Regents new program approval when the college is adding a credential (AAS or diploma) for a currently existing program at the college or one that already exists in the current KCTCS program inventory.   RECOMMENDATION B: The budget spreadsheet for the CPE’s KPPPS and the budget spreadsheet for the New Program Proposal should be identical, using the CPE spreadsheet as the template.

9. economic and Workforce development

10. From July 1, 2016, through November 3, 2016, KCTCS colleges awarded 23,129 hours of academic credit to 15,127 individuals and provided non-credit training for 16,984 individuals for 198,257 clock hours through workforce development training projects.
For the fiscal year , KCTCS has funded 93 business and industry training projects through April 26, 2017; the average wage is $28.68.

11. *

12. Accreditation

13. Current Status AND next report
College
Reaffirmed
Next Reaffirmation
Next Report
Due
Ashland
2008
2018
Compliance Certification
March 1, 2017
Big Sandy
Bluegrass
2010
2020
March 2019
Elizabethtown
2009
2019
March 2018
Gateway
2013
2023
Fifth-Year Interim Report
September 14, 2018
Hazard
2007
2017
IN PROGRESS 
Henderson
2012
2022
September 15, 2017
Hopkinsville
Jefferson
Madisonville
IN PROGRESS
Maysville
Owensboro
2016
2026
September 2021
Somerset
Southcentral
2014
2024
September 13, 2019
Southeast
West Kentucky

14. Quality Enhancement Plans
College
QUALITY ENHANCEMENT PLAN (QEP) Focus
Ashland
IMPROVE reading capabilities. New one in development and will be submitted 3/2017.
Big Sandy
INCREASE career awareness and planning for AA students (formerly undecided) enrolled in FYE 105
Bluegrass
IMPROVE reading 
Elizabethtown
IMPROVE the advising process.
Gateway
IMMPROVE non-academic assessment of student barriers, orientation to college and initial academic advising.
Hazard
IMPROVE student learning through FYE 105 course- will be implemented in Fall 2017.
Henderson
TRANSFORM the culture of advising.
Hopkinsville
IMPROVE reading comprehension
Jefferson
IMPROVE student success in math.
Madisonville
IMPROVE student engagement and success in an online learning environment.
Maysville
ENHANCE critical reading comprehension abilities.
Owensboro
INCREASE students’ knowledge and self-awareness, while also developing the professional skills necessary for achieving success in their academic, professional, and community lives.
Somerset
IMPROVE Critical thinking
Southcentral
INCREASE the academic success of our reading students.
Southeast
IMPROVE advising
West Kentucky
CREATE a culture of completion through curriculum mapping

15. What does Accreditation mean?
Accreditation by SACSCOC signifies that the institution has:
a mission appropriate to higher education;
resources, programs, and services sufficient to accomplish and sustain that mission; and
clearly specified educational objectives that are consistent with its mission, appropriate to the degrees it offers, and that indicate whether it is successful in achieving its stated objectives.

16. How does accreditation work?
KCTCS is a system of 16 independently accredited institutions.
Each college’s accreditation is reviewed twice every 10 years.
Compliance Certification (decennial review)
College must respond to all the Principles of Accreditation
Must also submit their Quality Enhancement Plan (QEP)
The Fifth-Year Interim Report
Respond to a subset of the Principles
QEP is evaluated
Between reviews the colleges are responsible for reporting any substantive changes to SACSCOC.

17. what is A substantive change?
Definition: Substantive change is a significant modification or expansion of the nature and scope of an accredited institution.
Institutional Obligations:
Notify SACSCOC of changes in accordance with the substantive change policy and, when required, seek approval prior to the initiation of changes.
Required to have a policy and procedure to ensure that all substantive changes are reported to the Commission in a timely fashion.

18. who monitors and Reports Changes?
At the System Office
Dr. Rhonda Tracy, Chancellor
Ms. Mary Forbes, Director of Institutional Effectiveness
Mr. Brian Perry, Assessment and Evaluation Coordinator
At the colleges
SACSCOC Liaisons (appointed by the President)

19. changes Resources SACSCOC Peer Team SharePoint site
SACSCOC Principles of Accreditation
Proposed Principles are under review
Member institutions will approve at the Annual Conference in Dec 2017

20. Proposed/potential changes to the Principles:
The institution incorporates an analysis of its distance learning programs, branch campuses, and off-campus instructional sites. The institution monitors its default rate on federal student loans and provides information and guidance to help borrowers manage their debt and repay their loans. The institution ensures the availability of archival information, relevant to course offerings and degree requirements, and sufficient to serve the needs of alumni and former and returning students. The institution has a policy and procedure to ensure that all substantive changes are reported to SACSCOC in a timely fashion.

21. Questions?