1. Specs & Construction Policies Update 27th Annual AAPA Conference
Skip Powe, P.E.
State Construction Engineer
Alabama Department of Transportation

2. Overview Specification Changes Proposed Specs CIMs
Recent Developments & Issues
On the Radar

3. Specification Changes
SP (2) DBE
SP (3) Weight Measure for Payment
SP Mobilization
SP Asbestos Removal

4. Specification Changes
SP (2) DBE
Utilization Plan 5 days after letting
More changes coming in the future

5. Specification Changes
SP (3) Weight Measure for Payment
Removed maximum legal load limit
1657(2) allowed for electronic signature
1657(2) removed “H” or “W”

6. Specification Changes
SP Mobilization
For Bid Amount > 12%
Pay at Acceptance for Maintenance
No longer on Final Estimate

7. Specification Changes
SP Asbestos Removal
10 day notice to ADEM for any structure removal

8. Proposed Specs 2 Special Provisions pending
Submitted for Industry Review

9. Proposed Specs 12-0643(2) Bituminous Material Price Adjustments
Base Index applies to supplemental agreement
Clarification of long-standing practice

10. Proposed Specs 12-1118(2) Planing and Micro-milling Changes:
Planing: 7 calendar days
Micro-milling: 30 calendar days

11. CIMs Construction Information Memorandum Our Policies & Procedures
cc: Industry Associations, if it affects

12. CIMs
2-2004
4-2016
1-2017
3-2017
4-2017

13. CIMs 2-2004 Payments to Subcontractors
Procedures on doing “audit” checks
FHWA Review said not doing as required
Emphasis on Article to pay subs and CIM
Included in Letting Notice to Contractors
Guidance on being “late”

14. CIMs 4-2016 Mobilization Payments Tied to SP 12-1799
For Bid Amount > 12%
Projects let prior to 8/1/2016
May pay before Final Estimate if Bureau approves

15. CIMs 1-2017 Final Estimate Documentation
Revision to the Construction Manual
No change to documents
Checklist and guidance
Consistent submittals for all Areas and streamline reviews

16. CIMs 3-2017 Definition of Contract Amount
For years, Force Accounts treated as overrun
Now, Force Accounts count as Extra Work like Supplemental Agreements
Policy consistent with all spec definitions

17. CIMs 4-2017 Geometric Controls
Recent issues not included in proposals/plans
Generally not issue on “construction” projects
Recognize need for some projects

18. CIMs 4-2017 Geometric Controls Reminder for: Resurfacing with 2% or e
Safety Widening with drainage extensions
Slide Corrections
Sidewalks, Bike Trails, Multi-use Facilities
Drainage Improvements

19. Recent Developments & Issues
Besides specs, CIMs, and proposed specs,
What issues and developments do we have?

20. Recent Developments & Issues
Nighttime IM paving
Lane Closure Limits
Widening for turnouts

21. Recent Developments & Issues
CAMMS
Construction is live
Materials is in development
Initial stages of adding vendors’ personnel

22. Recent Developments & Issues
CAMMS
Key identifiers:
ALDOT personnel – payroll #
For external – Driver’s License #
Avoids SSN and creating another ID
Differentiates those with duplicate names

23. Recent Developments & Issues
e-Construction
FHWA initiative to move DOTs forward
Integrate technology into our business practices
Do work one time on a mobile device as it occurs
Reduce duplicate work
Become more efficient

24. Recent Developments & Issues
e-Construction
Defined as:
Paperless construction administration delivery process
Includes electronic submission of all construction docs
By all stakeholders, electronic document routing/approvals (e-signature), and digital management
In a secure environment allowing distribution to all project stakeholders through mobile devices.

25. Recent Developments & Issues
e-Construction
ALDOT getting rid of paper is CHALLENGING!!!
Our personnel #s are declining
Must do more with less
Forcing us to review our practices; be proactive and forward-thinking

26. Recent Developments & Issues
e-Construction
Created a new section in Construction to lead
Identified 14 initiatives
Have series of pilot projects
Tablets
e-Plans
e-documents/forms
Construction Manual
Standard Specifications and Special Provisions
Integrating Contractors
Digital or e-Signatures
Document Management (including e-submittals)
Document Retention
System Coordination (including EGIS integration with standard location info)
e-Tickets
Bar Codes/RFID
3D Modeling
UAV usage for inspection and observation records/surveys

27. Recent Developments & Issues
e-Construction
Pilot Projects:
CBD Phase 2
Gordo Bypass
All projects in Speigner District
e-Ticketing – pick an upcoming resurfacing project within hour of Montgomery???
Tablets
e-Plans
e-documents/forms
Construction Manual
Standard Specifications and Special Provisions
Integrating Contractors
Digital or e-Signatures
Document Management (including e-submittals)
Document Retention
System Coordination (including EGIS integration with standard location info)
e-Tickets
Bar Codes/RFID
3D Modeling
UAV usage for inspection and observation records/surveys

28. On the Radar Construction Fuel for HMA Production Opt out provisions
Monthly Estimates
Pending CIM
Define when to process and what to include
Clarify Index and pay adjustments

29. On the Radar Clean-up, Final Inspection, Punchlist, Acceptance
Pending CIM
Follow-up to AAPA Liaison Subcommittee
Better define the process
How to deal with TCP and when to remove

30. On the Radar Portable Changeable Message Signs
Usage originated on Interstate Construction
Now, used for about everything including 2-lane resurfacing
Typical message – Road Work Ahead, Drive Safely
Bid history varies; avg $5500
Do we need a $5500 PCMS that a 4’x4’ sign does???

31. On the Radar Portable Changeable Message Signs Pending CIM
Includes chart of standard messages
And NOT Road Work Ahead
Guidance to designers when to use
Let’s be wiser on usage and $$$ and be safer
Not more signs to ignore

32. On the Radar OHSA Respirable Crystalline Silica Rule
Effective June 2017
ALDOT not under OHSA
But contractors are
Our personnel working next to yours
If yours have Silica protection, and we don’t, ????

33. On the Radar MRDs on County Routes
MRDs have been on some county routes
Counties have seen benefit and the average costs
Want the option to use them
Concerned of MRD weights
Want spec option to use lighter-weight models

34. On the Radar Project Closeouts
732 projects accepted with no Final Estimate
60 Calendar days for Final Qtys very difficult
What is reasonable?
Getting better on new jobs, but what to do for all these older

35. On the Radar Several others from ARBA and AAPA Liaison Committees
Challenged to address all at one time
Need something to talk about at AAPA Convention

36. Questions?