1. UA International Travel Process UFO, 20 January Laura Provencher, International Risk Analyst Office of Global Initiatives

2. What is University Travel?
UA TRAVEL = Travel on the behalf or representation of UA
Travel paid by UA
Travel paid by outside funding
Travel on behalf of the University includes:
Rotations
Presentations
Conferences
Collaboration efforts
Recruitment
…and more!
Athletics…

3. General Process
Traveler & Department
Traveler

4. The International Travel Registry
What is official Travel?
Purposes:
Risk Management
Travel Information
Traveler Information
Emergency Response
Location and Communication
Helping us to get a more complete picture of the scope of UA international travel- 163 countries, over 5,000 trips
Ua-risk.terradotta.com
Transitioning to travel.arizona.edu

5. Travel Authorization FSO Travel Office
Purpose: authorize potential funding and indicate departmental support of the travel.
Potential combination with workflow routing for approvals
FSO Travel Office

6. Travel Authorization (Department)
Travel Status
Registration
Travel Authorization (Department)
UA Approval
ITSOC Review
Provost Approval
Export Control Approval
High Risk Travel?
Export Control?
DBA Insurance?
Give a few scenarios:
Citizenship, funding,

7. High Risk Travel DESTINATION TRAVELER TRAVEL ACTIVITIES
U.S. Department of State Travel Warning or Alert
CDC Travel Warning or Alert
Specific Locations
TRAVELER
Traveler Type
Travel Experience Generally
Travel Experience to Location(s)
TRAVEL ACTIVITIES
Research
Collaborative meetings
Conferences
Sabbatical
Field Trips/Study Abroad
Official Club Travel
For-Profit Travel
Minimal Risk
Low Risk
Moderate Risk
High Risk
Extreme Risk
DESTINATION
DOS Travel Warning
Specific Locations: Avoid Nonessential travel
Traveler
Graduate student with Extensive Experience in Location
ACTIVITIES
Employee Field Research

8. Country Assessment

9. Trip Assessment
Need for contact information!
How this is routed

10. Travel to Mexico

11. Determining Travel for Review
Minimal Risk
Low Risk
Moderate Risk
High Risk
Extreme Risk

12. High Risk Travel Review
Traveler
Travel Information
Supplemental Travel Information
International Risk Analyst
Threat and Vulnerability Assessment
Provide Risk Reduction Tips
Country Report
Trip Report
ITSOC
Review Trip Report
Make recommendations regarding travel safety
Department Head
Review Trip Report
Determine Departmental support and authorization of travels
Provost
Final determination regarding Travel Authorization

13. Emergency Plan Detailed Itinerary Routes of travel Communications Plan
In-Country Contacts
Emergency Contact Information
UA Contacts
Security Concerns & Precautions
Trip Recommendations
Emergency Procedures
Insurance
Resources

14. UA Employees Traveling with Students
International Field Trips and Study Abroad Programming
Provide Field Trip or Study Abroad Information
Participate: UA Employee Traveling with Students workshop
101 information sharing
Emergency Planning
Tabletop Practice
Complete UA Title IX training
Complete UA Clery Campus
Security Authority (CSA) training

15. Contact Information
Laura Provencher
Office:
Personal Cell:
UA Emergency Support:
UA Intl Risk Analyst (facebook)